Common use of Personal Delivery Clause in Contracts

Personal Delivery. Personal delivery requires the signature of recipient. Received by: (print name) on (date). Faxed documents do not constitute an appropriate format for filing of grievances. GRIEVANT NAME: DEPT/DIV: OFFICE PHONE: EMPLOYEE GRIEVANCE: REPRESENTATIVE NAME: DEPT/DIV: OFFICE PHONE: OFFICE ADDRESS: All University communications shall go to the Employee Grievance Representative at the above address, unless no representative is designated, in which case University communications will be sent to the Grievant with a copy to the local PBA Chapter. STATEMENT OF GRIEVANCE -- must cite the date the grievance arose, the specific Articles and Sections of the Agreement allegedly violated, and the complete facts on which the grievance is based, and the relief requested: REMEDY SOUGHT: I will be represented in this grievance by: (check one - representative must sign on appropriate line): 🞎 PBA 🞎 Myself 🞎 Other I UNDERSTAND AND AGREE THAT BY FILING THIS GRIEVANCE, I WAIVE WHATEVER RIGHTS I MAY HAVE UNDER CHAPTER 120, FLORIDA STATUTES WITH REGARD TO THE MATTERS I HAVE RAISED HEREIN AND UNDER ALL OTHER UNIVERSITY PROCEDURES WHICH MAY BE AVAILABLE TO ADDRESS THESE MATTERS. Signature of Grievant(s) Date (The grievance will not be processed unless signed by the grievant(s)). The Step 1 decision shall be transmitted to Xxxxxxxx's Employee Grievance Representative by personal delivery with written documentation of receipt or by certified mail, return receipt requested. A copy of this decision shall be sent to Grievant and the local PBA Chapter if the Grievant elected not to be represented by PBA. APPENDIX C‌ STEP 2: REQUEST FOR REVIEW OF STEP 1 DECISION This grievance was filed with the University by (Check One): MAIL (circle one: certified, registered, restricted delivery, return receipt requested), OR

Personal Delivery. Personal delivery requires the signature of recipient. Received by: (print name) on (date). Faxed documents do not constitute an appropriate format for filing of grievances. GRIEVANT NAME: DEPTThe Florida Police Benevolent Association (PBA) hereby gives notice of its intent to proceed to arbitration in connection with the decision of the Vice President of Human Resources/DIV: OFFICE PHONE: EMPLOYEE GRIEVANCE: REPRESENTATIVE NAME: DEPT/DIV: OFFICE PHONE: OFFICE ADDRESS: All University communications shall go to designee dated received by the Employee Grievance Representative at the above address, unless no representative is designated, in which case University communications will be sent to the Grievant with a copy to the local PBA Chapter. STATEMENT OF GRIEVANCE -- must cite the date the grievance arose, the specific Articles and Sections of the Agreement allegedly violated, and the complete facts on which the grievance is based, and the relief requested: REMEDY SOUGHT: I will be represented in this grievance byof: (check one - representative must sign on appropriate line): 🞎NAME:. and UFBOT FILE NO:. The following statement of issue(s) before the Arbitrator is proposed: Signature of PBA 🞎 Myself 🞎 OthRepresentative Date er I UNDERSTAND AND AGREE THAT BY FILING THIS GRIEVAhereby authorize the PBA to proceed to arbitration with my grievance. I also authorize the PBA and its representatives to useNCE, I WAIVE WHATEVER RIGHTS I MAY HAVE UNDER CHAPTER during the arbitration proceedings120, FLORIDA STATUTES WITH REGARD TO THE MATTERS I HAVE RAISED HEREIN AND UNDER ALL OTHER UNIVERSITY PROCEDURES WHICH MAY BE AVAILABLE TO ADDRESS THESE MATTcopies of any materials in my evaluation file pertinent to this grievance and to furnish copies of the same to the arbitratorERS. Signature of Grievant(s) Date (The grievanThis request for arbitration ce will not be processed unless signed xxxxxxxx(s).) This notice should be sent to: UNIVERSITY OF FLORIDA DIVISION OF HUMAN RESOURCES ATTN: EMPLOYEE RELATIONS P.O. BOX 115003 GAINESVILLE, FL 32611 APPENDIX E ECAP FORM‌ UNIVERSITY OF FLORIDA POLICE DEPARTMENT Expedited Corrective Action Process COVER SHEET The cover sheet is intended to provide by the grievantsubject officer with information as to the steps within the Expedited Corrective Action Process (ECAP(s)This cover sheet is not intended to assist the subject officer with their individual determination as to whether they shall participate in the ECAP, but rather to simply provide them with information on the process. Prior to ECAP being offered to the subject officer: • UFPD Administration looks at merits of complaint to determine if an ECAP is appropriate • If appropriate, draws up initial ECAP paperwork ECAP Phase 1 – Officer Agreement to enter into the ECAP: • Lists complaint and directives potentially in violation • Officer has five (5) calendar days to sign • Officer’s signature allows officer to see what the Department is offering as discipline • No requirement to sign • Can back out at any time • If not signed, Internal Affairs investigation may commence ECAP Phase 2 – Department Recommendations: • Recommendations made by each level of the subject officer’s Chain of Command • Chief or designee determines final level of discipline • Department has ten (10) calendar days to complete this process and return to subject officer ECAP Phase 3 – Officer Agreement (or Refusal) to the Department’s Recommendations • Subject can accept recommendation or not • Subject officer has five (5) calendar days to decide to agree or not with the recommendations • No requirement to sign • If not accepted/signed, Internal Affairs investigation may commence Post ECAP: • If ECAP agreed upon, disciplinary documents are drawn up and signed by subject officer • If ECAP not agreed upon, Internal Affairs may commence Date: Subject: Investigator: COMPLAINT: UNIVERSITY OF FLORIDA POLICE DEPARTMENT Expedited Corrective Action Process Form Appendix E IA #: Rank: ID #: Rank: ID #: DIRECTIVE VIOLATION(S): ). The Step 1 decision shall be transmittUniversity and/or the subject employee may withdraw agreement ed to Xxxxxxxx's Employee Grievance Representative by personal delivery with written documentation of receipt or by certified mail, return receipt requesECAP and begin an investigation at any time before the employee returns the executed ECAP Formted.Provide the ECAP Form and a A copy the complaint to the subject employee. The employee has five (5) calendar days to respond as to whether or not he or she would like to participate in ECAP. Subject Officer Agreement to Enter the ECAP Process By signing below, I agree that of this decisiform on shaserve as my Notice of Investigation and Xxxxxxx rights. I have reviewed the facts as set forth in the complaint. I understand that I have the opportunity to provide a written statement to the assigned investigator, including any additional information which I believe may ll be serelevant nt to Grievant and the local PBA Chapter violation. Statement Provided Statement Not Provided SUBJECT EMPLOYEE’S SIGNATURE: DATE: Subject Officer Refusal to Enter if the Grievant elected nECAP Process By signing below, I am refusing ot to be represented by participate in the ECAP processPBA. APPENDIX C‌ STEP 2: REQUEST FOR REVIEW OF STEP 1 DECISION This grievance was filed wiI further understand that refusing to participate in the ECAP process, th the University of Florida Police Department Administration may initiate an Internal Affairs investigation into the allegations as described in the complaint above. SUBJECT EMPLOYEE’S SIGNATURE: DATE: Forward the ECAP Form and any provided additional information through the chain of command for signatures and recommendations. Employee Prior Disciplinary Record: UNIVERSITY OF FLORIDA POLICE DEPARTMENT Expedited Corrective Action Process Form Appendix E Department Recommendations: Rank Name Recommendations Signature Date Return the ECAP Form to the investigator within ten by (Check One): MA10) calendar days. Provide the ECAP Form to the subject employee. The employee has five IL (circle one: certif5) calendar days to review the finalized ECAP recommendation. Subject Officer Agreement to the Conditions of the ECAP By signing this formied, registered, restricted delivery, return receipt requested),I agree that: OR

Personal Delivery. Personal delivery requires the signature of recipient. Received by: (print name) on (date). Faxed documents do not constitute an appropriate format for filing of grievances. GRIEVANT NAME: DEPT/DIV: OFFICE PHONE: EMPLOYEE GRIEVANCE: REPRESENTATIVE NAME: DEPT/DIV: OFFICE PHONE: OFFICE ADDRESS: All University communications shall go to the Employee Grievance Representative at the above address, unless no representative is designated, in which case University communications will be sent to the Grievant with a copy to the local PBA Chapter. STATEMENT OF GRIEVANCE -- must cite the date the grievance arose, the specific Articles and Sections of the Agreement allegedly violated, and the complete facts on which the grievance is based, and the relief requested: REMEDY SOUGHT: I will be represented in this grievance by: (check one - representative must sign on appropriate line): 🞎 PBA 🞎 Myself 🞎 Other I UNDERSTAND AND AGREE THAT BY FILING THIS GRIEVANCE, I WAIVE WHATEVER RIGHTS I MAY HAVE UNDER CHAPTER 120, FLORIDA STATUTES WITH REGARD TO THE MATTERS I HAVE RAISED HEREIN AND UNDER ALL OTHER UNIVERSITY PROCEDURES WHICH MAY BE AVAILABLE TO ADDRESS THESE MATTERS. Signature of Grievant(s) Date (The grievance will not be processed unless signed by the grievant(s)). The Step 1 decision shall be transmitted to Xxxxxxxx's Employee Grievance Representative by personal delivery with written documentation of receipt or by certified mail, return receipt requested. A copy of this decision shall be sent to Grievant and the local PBA Chapter if the Grievant elected not to be represented by PBA. APPENDIX C‌ STEP 2: REQUEST FOR REVIEW OF STEP 1 DECISION This grievance was filed with the University by (Check One): MAIL (circle one: certified, registered, restricted delivery, return receipt requested),C‌ OR

Personal Delivery. Personal delivery Delivery requires the signature of recipient. Received by: (print name) on (date). Faxed documents do not constitute an appropriate format for filing of grievances. by Date =================================================================== FLORIDA STATE UNIVERSITY FNA APPENDIX C GRIEVANCE GRIEVANT NAME: DEPT/DIV: _ OFFICE PHONE: FNA EMPLOYEE GRIEVANCE: REPRESENTATIVE NAME: DEPT/DEPT/ DIV: _ OFFICE PHONE: OFFICE ADDRESS: All University communications shall go to the FNA Employee Grievance Representative at the above address, unless no representative is designated, in which case University communications will be sent to the Grievant with a copy to the local PBA Chapter. STATEMENT OF GRIEVANCE -- must cite the date the grievance arose, the specific Articles and Sections of the Agreement allegedly violated, violated and the complete facts on which specific acts or omissions giving rise to the grievance is based, and the relief requestedallegations: REMEDY SOUGHT: (See page 2 for additional requirements) III. AUTHORIZATION I will be represented in this grievance by: (check one - representative must sign on appropriate line): 🞎 PBA �FNA � Myself 🞎 Other I UNDERSTAND AND AGREE THAT BY FILING THIS GRIEVAunderstand that if I seek resolution of this matter in any other forumNCE, I WAIVE WHATEVER RIGHTS I MAY HAVE UNDER CHAPTER whether administrative or judicial120, FLORIDA STATUTES WITH REGARD TO THE MATTERS I HAVE RAISED HEREIN AND UNDER ALL OTHER UNIVERSITY PROCEDURES WHICH MAY BE AVAILABLE TO ADDRESS THESE MATTeither prior to filing the grievance or while the grievance proceeding is in progress, the University shall have no further obligation to entertain or proceed further with the matter pursuant to this grievance procedureERS. Signature of Grievant(Grievant s) Da_ te (The grievance will not be processed unless signed by the grievant(s)grievant.) ). The Step 1 decision shall be transmitted to XxxxxgrievantxxxFNA 's Employee Grievance Representative by personal delivery with written documentation of receipt or by certified mail, return receipt requested. A copy of this decision shall be sent to Grievagrievant nt and the local PFNA BA Chapter if the Grievagrievant nt elected not to be represented by the FNAPBA. APPENDIX C‌ STEP 2: REQUEST FOR REVIEW OF STEP 1 DECISION This grievance wreceived and as filed with the University by (Check CHECK ONEOne): MAIL (circle CIRCLE ONEone: certified, registered, restricted delivery, return receipt requested),; or OR

Personal Delivery. Personal delivery requires the signature of recipient. Received by: (print name) on (date). Faxed documents do not constitute an appropriate format for filing of grievances. GRIEVANT NAME: DEPTThe Florida Police Benevolent Association (PBA) hereby gives notice of its intent to proceed to arbitration in connection with the decision of the Vice President of Human Resources/DIV: OFFICE PHONE: EMPLOYEE GRIEVANCE: REPRESENTATIVE NAME: DEPT/DIV: OFFICE PHONE: OFFICE ADDRESS: All University communications shall go to designee dated received by the Employee Grievance Representative at the above address, unless no representative is designated, in which case University communications will be sent to the Grievant with a copy to the local PBA Chapter. STATEMENT OF GRIEVANCE -- must cite the date the grievance arose, the specific Articles and Sections of the Agreement allegedly violated, and the complete facts on which the grievance is based, and the relief requested: REMEDY SOUGHT: I will be represented in this grievance byof: (check one - representative must sign on appropriate line): 🞎NAME:. and UFBOT FILE NO:. The following statement of issue(s) before the Arbitrator is proposed: Signature of PBA 🞎 Myself 🞎 OthRepresentative Date er I UNDERSTAND AND AGREE THAT BY FILING THIS GRIEVAhereby authorize the PBA to proceed to arbitration with my grievance. I also authorize the PBA and its representatives to useNCE, I WAIVE WHATEVER RIGHTS I MAY HAVE UNDER CHAPTER during the arbitration proceedings120, FLORIDA STATUTES WITH REGARD TO THE MATTERS I HAVE RAISED HEREIN AND UNDER ALL OTHER UNIVERSITY PROCEDURES WHICH MAY BE AVAILABLE TO ADDRESS THESE MATTcopies of any materials in my evaluation file pertinent to this grievance and to furnish copies of the same to the arbitratorERS. Signature of Grievant(s) Date (The grievanThis request for arbitration ce will not be processed unless signed xxxxxxxx(s).) This notice should be sent to: UNIVERSITY OF FLORIDA DIVISION OF HUMAN RESOURCES ATTN: EMPLOYEE RELATIONS P.O. BOX 115003 GAINESVILLE, FL 32611 APPENDIX E ECAP FORM‌ UNIVERSITY OF FLORIDA POLICE DEPARTMENT Expedited Corrective Action Process COVER SHEET The cover sheet is intended to provide by the grievantsubject officer with information as to the steps within the Expedited Corrective Action Process (ECAP(s)This cover sheet is not intended to assist the subject officer with their individual determination as to whether they shall participate in the ECAP, but rather to simply provide them with information on the process. Prior to ECAP being offered to the subject officer: • UFPD Administration looks at merits of complaint to determine if an ECAP is appropriate • If appropriate, draws up initial ECAP paperwork ECAP Phase 1 – Officer Agreement to enter into the ECAP: • Lists complaint and directives potentially in violation • Officer has five (5) calendar days to sign • Officer’s signature allows officer to see what the Department is offering as discipline • No requirement to sign • Can back out at any time • If not signed, Internal Affairs investigation may commence ECAP Phase 2 – Department Recommendations: • Recommendations made by each level of the subject officer’s Chain of Command • Chief or designee determines final level of discipline • Department has ten (10) calendar days to complete this process and return to subject officer ECAP Phase 3 – Officer Agreement (or Refusal) to the Department’s Recommendations • Subject can accept recommendation or not • Subject officer has five (5) calendar days to decide to agree or not with the recommendations • No requirement to sign • If not accepted/signed, Internal Affairs investigation may commence Post ECAP: • If ECAP agreed upon, disciplinary documents are drawn up and signed by subject officer • If ECAP not agreed upon, Internal Affairs may commence Date: Subject: Investigator: COMPLAINT: UNIVERSITY OF FLORIDA POLICE DPEARTMENT Expedited Corrective Action Process Form Appendix E IA #: Rank: ID #: Rank: ID #: DIRECTIVE VIOLATION(S): ). The Step 1 decision shall be transmittUniversity and/or the subject employee may withdraw agreement ed to Xxxxxxxx's Employee Grievance Representative by personal delivery with written documentation of receipt or by certified mail, return receipt requesECAP and begin an investigation at any time before the employee returns the executed ECAP Formted.Provide the ECAP Form and a A copy the complaint to the subject employee. The employee has five (5) calendar days to respond as to whether or not he or she would like to participate in ECAP. Subject Officer Agreement to Enter the ECAP Process By signing below, I agree that of this decisiform on shaserve as my Notice of Investigation and Xxxxxxx rights. I have reviewed the facts as set forth in the complaint. I understand that I have the opportunity to provide a written statement to the assigned investigator, including any additional information which I believe may ll be serelevant nt to Grievant and the local PBA Chapter violation. Statement Provided Statement Not Provided SUBJECT EMPLOYEE’S SIGNATURE: DATE: Subject Officer Refusal to Enter if the Grievant elected nECAP Process By signing below, I am refusing ot to be represented by participate in the ECAP processPBA. APPENDIX C‌ STEP 2: REQUEST FOR REVIEW OF STEP 1 DECISION This grievance was filed wiI further understand that refusing to participate in the ECAP process, th the University of Florida Police Department Administration may initiate an Internal Affairs investigation into the allegations as described in the complaint above. SUBJECT EMPLOYEE’S SIGNATURE: DATE: Forward the ECAP Form and any provided additional information through the chain of command for signatures and recommendations. Employee Prior Disciplinary Record: UNIVERSITY OF FLORIDA POLICE DPEARTMENT Expedited Corrective Action Process Form Appendix E Department Recommendations: Rank Name Recommendations Signature Date Return the ECAP Form to the investigator within ten by (Check One): MA10) calendar days. Provide the ECAP Form to the subject employee. The employee has five IL (circle one: certif5) calendar days to review the finalized ECAP recommendation. Subject Officer Agreement to the Conditions of the ECAP By signing this formied, registered, restricted delivery, return receipt requested),I agree that: OR

Personal Delivery. Personal delivery Delivery requires the signature of recipient. Received by: (print name) on (date). by Date Faxed documents do not constitute an appropriate format for filing of grievances. GRIEVANT NAME: Off. Tel. No. DEPT/DIV: EMPLOYEE GRIEVANCE REPRESENTATIVE NAME: Off. Tel No. DEPT/DIV: OFFICE PHONE: EMPLOYEE GRIEVANCE: REPRESENTATIVE NAME: DEPT/DIV: OFFICE PHONE: OFFICE ADDRESS: All University university communications shall go to the Employee Grievance Representative Repre sent ative at the above address, unless no representative is designated, in which case University communications will be sent to the Grievant with a copy to the local PBA Chapter. STATEMENT OF GRIEVANCE -- — must cite the date the grievance arose, the specific Articles and Sections of the Agreement allegedly violated, violated and the complete facts on which specific acts or omissions giving rise to the grievance is based, and the relief requestedallegations: REMEDY SOUGHT: (See page 2 for additional requirements) III. AUTHORIZATION I will be represented in this grievance by: (check one - representative must sign on appropriate line): 🞎 PBA �_ � Myself 🞎 Other I UNDERSTAND AND AGREE THAT BY FILING THIS GRIEVANCE, I WAIVE WHATEVER RIGHTS I MAY HAVE UNDER CHAPTER 12120 OF THE 0, FLORIDA STATUTES WITH REGARD TO THE MATTERS I HAVE RAISED HEREIN AND UNDER ALL OTHER UNIVERSITY PROCEDURES WHICH MAY BE AVAILABLE TO ADDRESS THESE MATTER| S. Signature of Grievant(s) Date (The grievance will not be processed unless signed by the grievant(s)grievant.) ). The Step2 1 decision shall be transmitted to Xxxxxxxxgrievant’s 's Employee Grievance Representative by personal delivery with written documentation of receipt or by certified mail, return receipt requested. A copy of this decision shall be sent to Grievagrievant nt and the local PBA Chapter if the Grievagrievant nt elected not to be represented by PBA. APPENDIX C‌ STEP 2: REQUEST FOR REVIE NOTICE EW OF STEP 1 DECISIARBITRATION ON This grievance wreceived and as filed with the University by (Check CHECK ONEOne): MAIL (circle CIRCLE ONEone: certified, registered, restricted delivery, return receipt requested; ), OR