{"component": "clause", "props": {"groups": [{"snippet": "The record of an employee shall not be used against them at any time after eighteen (18) months following a suspension or disciplinary action, including letters of reprimand or any adverse reports.", "snippet_links": [{"key": "record-of", "type": "clause", "offset": [4, 13]}, {"key": "an-employee", "type": "clause", "offset": [14, 25]}, {"key": "at-any-time", "type": "clause", "offset": [57, 68]}, {"key": "suspension-or-disciplinary-action", "type": "clause", "offset": [108, 141]}, {"key": "letters-of-reprimand", "type": "clause", "offset": [153, 173]}, {"key": "adverse-reports", "type": "clause", "offset": [181, 196]}], "samples": [{"hash": "j9iXZbl16bP", "uri": "/contracts/j9iXZbl16bP#clearing-the-file", "label": "Collective Agreement", "score": 24.5523613963, "published": true}, {"hash": "dfPrSFJ94TS", "uri": "/contracts/dfPrSFJ94TS#clearing-the-file", "label": "Collective Agreement", "score": 23.0780287474, "published": true}], "size": 15, "hash": "9e3e801e2e8f2323b9f6db61f3d45bd7", "id": 1}, {"snippet": "The record of an employee shall not be used against him/her at any time after eighteen (18) months following a suspension or disciplinary action, provided that there is no recurrence of disciplinary action within the eighteen (18) month period. The parties mutually agree that all disciplinary action in regards to resident abuse will remain on file permanently. At the request of an employee, her records of discipline for other than resident abuse will be removed from her file after eighteen (18) months.", "snippet_links": [{"key": "record-of", "type": "clause", "offset": [4, 13]}, {"key": "an-employee", "type": "clause", "offset": [14, 25]}, {"key": "at-any-time", "type": "clause", "offset": [60, 71]}, {"key": "suspension-or-disciplinary-action", "type": "clause", "offset": [111, 144]}, {"key": "provided-that", "type": "clause", "offset": [146, 159]}, {"key": "the-parties-mutually-agree", "type": "clause", "offset": [245, 271]}, {"key": "resident-abuse", "type": "clause", "offset": [315, 329]}, {"key": "on-file", "type": "clause", "offset": [342, 349]}, {"key": "the-request", "type": "clause", "offset": [366, 377]}, {"key": "discipline-for", "type": "clause", "offset": [409, 423]}], "samples": [{"hash": "b3FO0F6va9j", "uri": "/contracts/b3FO0F6va9j#clearing-the-file", "label": "Collective Agreement", "score": 24.1704312115, "published": true}, {"hash": "XRaRkE95dj", "uri": "/contracts/XRaRkE95dj#clearing-the-file", "label": "Collective Agreement", "score": 24.1704312115, "published": true}, {"hash": "9I4TCWdoBSO", "uri": "/contracts/9I4TCWdoBSO#clearing-the-file", "label": "Collective Agreement", "score": 24.1704312115, "published": true}], "size": 12, "hash": "9461ea6e73c2236af37a6d5cfe78eae5", "id": 2}, {"snippet": "The record of an employee shall not be used against him/ her at any time after twelve", "snippet_links": [{"key": "record-of", "type": "clause", "offset": [4, 13]}, {"key": "an-employee", "type": "clause", "offset": [14, 25]}, {"key": "at-any-time", "type": "clause", "offset": [61, 72]}], "samples": [{"hash": "gDWDbb0jWil", "uri": "/contracts/gDWDbb0jWil#clearing-the-file", "label": "Collective Agreement", "score": 24.613963039, "published": true}, {"hash": "eIuyyWY8rat", "uri": "/contracts/eIuyyWY8rat#clearing-the-file", "label": "Collective Agreement", "score": 24.613963039, "published": true}], "size": 7, "hash": "3410566c575bbf8e9032b337d08ac215", "id": 3}, {"snippet": "It is agreed that disciplinary/warning letters within an employee\u2019s Human Resources File shall be removed after eighteen (18) calendar months or two (2.0) courses taught from the date of issue, whichever is shorter, provided that no further discipline has been recorded within that period.", "snippet_links": [{"key": "it-is-agreed-that", "type": "clause", "offset": [0, 17]}, {"key": "warning-letters", "type": "clause", "offset": [31, 46]}, {"key": "an-employee", "type": "clause", "offset": [54, 65]}, {"key": "human-resources-file", "type": "definition", "offset": [68, 88]}, {"key": "calendar-months", "type": "definition", "offset": [126, 141]}, {"key": "date-of-issue", "type": "definition", "offset": [179, 192]}, {"key": "provided-that", "type": "clause", "offset": [216, 229]}], "samples": [{"hash": "9TNzQITtciW", "uri": "/contracts/9TNzQITtciW#clearing-the-file", "label": "Collective Agreement", "score": 31.5551226826, "published": true}, {"hash": "98vB9ozY8WN", "uri": "/contracts/98vB9ozY8WN#clearing-the-file", "label": "Collective Agreement", "score": 31.5044050357, "published": true}], "size": 4, "hash": "fefcfa389c383d90f318cf8bc0f33a3f", "id": 4}, {"snippet": "a) The record of an Employee shall not be used against him/her at any time after twelve (12) months following a verbal provided that there is no recurrence of disciplinary action within the twelve months.\nb) The record of an Employee shall not be used against him/her at any time after eighteen (18) months following a suspension or disciplinary action, including any adverse reports provided that there is no recurrence of disciplinary action within the eighteen months.", "snippet_links": [{"key": "record-of", "type": "clause", "offset": [7, 16]}, {"key": "an-employee", "type": "clause", "offset": [17, 28]}, {"key": "at-any-time", "type": "clause", "offset": [63, 74]}, {"key": "provided-that", "type": "clause", "offset": [119, 132]}, {"key": "twelve-months", "type": "definition", "offset": [190, 203]}, {"key": "suspension-or-disciplinary-action", "type": "clause", "offset": [319, 352]}, {"key": "reports-provided", "type": "clause", "offset": [376, 392]}, {"key": "eighteen-months", "type": "clause", "offset": [455, 470]}], "samples": [{"hash": "5i9F23efb4m", "uri": "/contracts/5i9F23efb4m#clearing-the-file", "label": "Collective Agreement", "score": 25.476386037, "published": true}], "size": 4, "hash": "3c6ad89495dd115a746158769ac22208", "id": 5}, {"snippet": "Any disciplinary letter of reprimand or other disciplinary sanction shall be removed from the employee\u2019s file after a period of twelve (12) months following the issuance of the discipline, provided that the employee\u2019s record has been discipline free in the twelve (12) month period. In the case of suspension the time period shall be eighteen (18) months. In the case of incidents involving third parties (i.e. residents or residents\u2019 families), the any discipline will be removed from the employee\u2019s file after eighteen (18) months provided no similar disciplinary action is taken against the employee during the eighteen", "snippet_links": [{"key": "letter-of-reprimand", "type": "clause", "offset": [17, 36]}, {"key": "disciplinary-sanction", "type": "definition", "offset": [46, 67]}, {"key": "the-employee", "type": "definition", "offset": [90, 102]}, {"key": "period-of", "type": "definition", "offset": [118, 127]}, {"key": "issuance-of-the", "type": "clause", "offset": [161, 176]}, {"key": "provided-that", "type": "clause", "offset": [189, 202]}, {"key": "in-the-case", "type": "clause", "offset": [283, 294]}, {"key": "time-period", "type": "definition", "offset": [313, 324]}, {"key": "third-parties", "type": "clause", "offset": [391, 404]}, {"key": "disciplinary-action", "type": "clause", "offset": [553, 572]}], "samples": 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[["location-of-receivable-files", "Location of Receivable Files", "Location of Receivable Files"], ["custody-of-receivable-files", "Custody of Receivable Files", "Custody of Receivable Files"], ["documents-records-and-funds-in-possession-of-master-servicer-to-be-held-for-the-trustee", "Documents Records and Funds in Possession of Master Servicer to be Held for the Trustee", "Documents Records and Funds in Possession of Master Servicer to be Held for the Trustee"], ["documents-records-and-funds-in-possession-of-master-servicer-to-be-held-for-trustee", "Documents, Records and Funds in Possession of Master Servicer To Be Held for Trustee", "Documents, Records and Funds in Possession of Master Servicer To Be Held for Trustee"], ["documents-records-and-funds-in-possession-of-the-servicer-to-be-held-for-the-trustee", "Documents, Records and Funds in Possession of the Servicer to be Held for the Trustee", "Documents, Records and Funds in Possession of the Servicer to be Held for the Trustee"]], "related_snippets": [], "updated": "2025-07-07T12:37:39+00:00", "also_ask": [], "drafting_tip": null, "explanation": "The \"Clearing the File\" clause establishes the process by which all outstanding issues, documents, or requirements related to a project or transaction are resolved and finalized. In practice, this clause typically requires parties to review and address any remaining items, such as incomplete paperwork, pending approvals, or unresolved questions, before the project can be officially closed or a final payment is made. Its core function is to ensure that all obligations have been met and that there are no lingering matters, thereby preventing future disputes and providing a clear endpoint to the parties' responsibilities."}, "json": true, "cursor": ""}}