Conditions and Procedures for Donating Catastrophic Leave Hours Sample Clauses

Conditions and Procedures for Donating Catastrophic Leave Hours i. Employees wishing to donate accrued Sick Leave or PTO hours to a specific employee in response to a Notice of Eligibility for Catastrophic Leave must submit a completed Leave Transfer Request Form to the Civicorps Human Resources Manager, specifying the maximum number of hours they wish to donate in full hour increments. ii. Unit members may donate leave to non-represented employees and vice versa. iii. Donors may not donate more than forty (40) hours of PTO in any one fiscal year, and must at all times maintain a minimum PTO balance of at least eighty (80) hours after donation. iv. Donations shall be confidential and irreversible. Should the person receiving the transfer not use all transferred leave for the catastrophic illness/injury, any balance will remain with that person. v. Donated Hours shall be converted to their cash value, based on the donor’s base rate of pay at the time the donation occurs, and credited to the recipient in equivalent hours of Sick Leave/PTO based on the recipient’s base rate of pay at the time the donation is received. vi. After the specified window period has been completed, the Civicorps Human Resources Manager shall process all submitted Leave Transfer Request Forms. In the event that the aggregate maximum number of hours employees indicate they are willing to donate exceeds the recipient’s approved Catastrophic Leave, actual donations will be prorated among the donors in an equitable manner as determined by the Civicorps Human Resources Manager.
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