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Common use of Consultation and Engagement Clause in Contracts

Consultation and Engagement. 1.1 The principal forum for engagement between the Borough Council and Local Councils will be the Chairmen’s Forum. This will take place on a quarterly basis and will be serviced by the Borough Council. It will be jointly-organised by the Leader of the Council and a representative of the Local Councils. The meeting will be chaired by the Leader of the Borough Council. 1.2 Local Councils will, wherever possible, use electronic forms of communication to respond to consultations, and as a preferred method when dealing with the Borough Council. 1.3 The Borough Council will ensure that the relevant Local Councils are informed about all open consultations on services in their area, and as far as is practicable, consult with Local Councils on all aspects the development, implementation and review of its services. 1.4 A minimum period of six weeks, and a maximum of twelve weeks, will be allowed for all consultations, except those relating to planning, or other issues, where statutory deadlines apply. Where the minimum timescale cannot be met notification will be sent to the relevant Local Councils setting out the reasons for reducing the time period. a. For planning applications the legal requirement is a minimum of fourteen days. However, the Borough Council currently allows twenty-one days for consultation, and a further fourteen days where there are significant amendments to applications. 1.5 Clerks or Chairmen will be notified when anything of relevance to the local community occurs or is likely to occur. 1.6 Local Councils will give priority to submit consultation responses on issues being considered by the Borough Council’s Cabinet as a key decision to help promote engagement in the decision-making process. 1.7 Local Councils will respond to all relevant consultations, within the agreed timescale, even if it is a ‘nil’ reply. Where circumstances do not allow a Local Council to meet the deadline, an extension may be sought. However, the Borough Council will reserve the right not to agree to an extension if that would delay the matters under consideration. 1.8 Post consultation, Local Councils who have made a detailed response to the consultation will be notified of the decision and the reasons for the decision. This will be done within two weeks of the decision being made, except in exceptional circumstances.

Appears in 5 contracts

Samples: Collaboration Agreement, Collaboration Agreement, Collaboration Agreement

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