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Coordination with other service providers. Provider adherence to relevant practice guidelines. Provider processes for reporting, tracking, and resolving Grievances. Provider compliance with reporting and managing critical incidents. Information security. Disaster recovery plans. Fiscal management, including documenting the provider\u2019s cost allocations, revenues, and expenditures in order to ensure that funds under this Contract are being spent. A fiscal review shall be conducted at least annually of Subcontractors receiving FBG funds, regardless of reimbursement methodology, to ensure expenditures are accounted for by revenue source, no expenditures were made for items identified as prohibited in the Payment and Sanctions Section of this Contract, expenditures are made only for the purposes stated in this Contract and that services were actually provided. Oversight of any issues noted during licensing and/or certification reviews conducted by DOH and communicated to the Contractor. The Contractor shall evaluate any prospective Subcontractor\u2019s ability to perform the activities for which that Subcontractor is contracting, including the Subcontractor\u2019s ability to perform delegated activities described in the Subcontracting document. FBG funds may not be used to pay for services provided prior to the execution of Subcontracts, or to pay in advance of service delivery. The Contractor shall not provide GFS or FBG funds to a county, unless a county is a licensed service provider and is providing direct services. The Contractor\u2019s Subcontracts shall contain the following provisions: A statement that Subcontractors receiving GFS or FBG funds shall cooperate with the Contractor or HCA-sponsored Quality Improvement (QI) activities. A means to keep records necessary to adequately document services provided to Individuals for all delegated activities including QI, Utilization Management, and Individual Rights and Protections. For providers, a requirement to provide discharge planning services which shall, at a minimum: Coordinate a community-based discharge plan for each Individual served under this Contract beginning at intake. Discharge planning shall apply to all Individuals regardless of length of stay or whether they complete treatment. Coordinate exchange of assessment, admission, treatment progress, and continuing care information with the referring entity. Contact with the referral agency shall be made within the first week of residential treatment. Establish referral relationships with assessment entities, outpatient providers, vocational or employment services, and courts which specify aftercare expectations and services, including procedure for involvement of entities making referrals in treatment activities; Coordinate, as needed, with DBHR prevention services, vocational services, housing services and supports, and other community resources and services that may be appropriate, including the DCYF, and the DSHS Economic Services Administration including Community Service Offices (CSOs). Coordinate services to financially-eligible Individuals who are in need of medical services. A requirement that residential treatment providers ensure that priority admission is given to the populations identified in this contract. Requirements for information and data sharing to support Care Coordination consistent with this Contract. A requirement to implement a Grievance Process that complies with WAC 182-538C-110 and as described in the Grievance and Appeal System Section of this Contract. A requirement that termination of a Subcontract shall not be grounds for an Appeal, Administrative Hearing, or a Grievance for the Individual if similar services are immediately available in the service area. Requirements for how Individuals will be informed of their right to a Grievance or Appeal in the case of: Denial or termination of service related to medical necessity determinations. Failure to act upon a request for services with reasonable promptness. A requirement that the Subcontractor shall comply with Chapter 71.32 RCW (Mental Health Advance Directives). A requirement to provide Individuals access to translated information and interpreter services as described in the Materials and Information Section of this Contract. A requirement for adherence to established protocols for determining eligibility for services consistent with this Contract. A requirement to use the Integrated Co-Occurring Disorder Screening Tool (GAIN-SS found at \u2587\u2587\u2587\u2587\u2587://\u2587\u2587\u2587.\u2587\u2587\u2587.\u2587\u2587.\u2587\u2587\u2587/billers-providers-partners/behavioral-health-recovery/gain-ss). The Contractor shall include requirements for training staff that will be using the tool(s) to address the screening and assessment process, the tool and quadrant placement as well as requirements for corrective action if the process is not implemented and maintained throughout the Contract\u2019s period of performance. A requirement for subcontracted staff to participate in training when requested by HCA. Exceptions must be in writing and include a plan for how the required information shall be provided to them. A requirement to conduct criminal background checks and maintain related policies and procedures and personnel files consistent with requirements in Chapter 43.43 RCW and, Chapter 246-341 WAC. Requirements for nondiscrimination in employment and Individual services. Requirements to identify funding sources consistent with the Payments and Sanctions Section of this Contract, FBG reporting requirements and the rules for payer responsibility found in the table \u201cHow do providers identify the correct payer\u201d within the Apple Health Mental Health Services Billing Guide. A requirement to participate in the peer review process when requested by HCA. (42 U.S.C. 300x-53(a) and 45 C.F.R. 96.136). The MHBG and SABG Block Grant requires an annual peer review by individuals with expertise in the field of drug abuse treatment (for SABG) and individuals with expertise in the field of mental health treatment consisting (for MHBG). At least 5 percent of treatment providers will be reviewed. The Contractor shall ensure that the Charitable Choice Requirements of 42 C.F.R. Part 54 are followed and that Faith-Based Organizations (FBO) are provided opportunities to compete with traditional alcohol/drug abuse treatment providers for funding. If the Contractor Subcontracts with FBOs, the Contractor shall require the FBO to meet the requirements of 42 C.F.R. Part 54 as follows: Individuals requesting or receiving SUD services shall be provided with a choice of SUD treatment providers. The FBO shall facilitate a referral to an alternative provider within a reasonable time frame when requested by the recipient of services. The FBO shall report to the Contractor all referrals made to alternative providers. The FBO shall provide Individuals with a notice of their rights. The FBO provides Individuals with a summary of services that includes any religious activities. Funds received from the FBO must be segregated in a manner consistent with federal Regulations. A requirement that the Subcontractor shall respond in a full and timely manner to law enforcement inquiries regarding an Individual\u2019s eligibility to possess a firearm under RCW 9.41.040(2)(a)(ii). The Contractor shall report new commitment data within 24 hours. Commitment information under this section does not need to be re-sent if it is already in the possession of HCA. The Contractor and HCA shall be immune from liability related to the sharing of commitment information under this section (RCW 71.05.740). Delegated activities are documented and agreed upon between Contractor and Subcontractor. The document must include: Assigned responsibilities. Delegated activities. A mechanism for evaluation. Corrective action policy and procedure. A requirement that information about Individuals, including their medical records, shall be kept confidential in a manner consistent with state and federal laws and Regulations. The Subcontractor agrees to hold harmless HCA and its employees, and all Individuals served under the terms of this Contract in the event of non-payment by the Contractor. The Subcontractor further agrees to indemnify and hold harmless HCA and its employees against all injuries, deaths, losses, damages, claims, suits, liabilities, judgments, costs and expenses which may in any manner accrue against HCA or its employees through the intentional misconduct, negligence, or omission of the Subcontractor, its agents, officers, employees or contractors. A ninety (90) day termination notice provision. A specific provision for termination with short notice when a Subcontractor is excluded from participation in the Medicaid program. The Subcontractor agrees to comply with the appointment wait time standards of this Contract. The Subcontract must provide for regular monitoring of timely access and corrective action if the Subcontractor fails to comply with the appointment wait time standards. A provision for ongoing monitoring and periodic formal review that is consistent with industry standards. Formal review must be completed no less than once every three (3) years, except as noted below, and must identify deficiencies or areas for improvement and provide for corrective action. The Contractor shall conduct a Subcontractor review which shall include at least one (1) onsite visit every two (2) years to each Subcontractor site providing state funded or FBG funded treatment services during the period of performance of this Contract in order to monitor and document compliance with requirements of the Subcontract. The Contractor shall ensure that Subcontractors have complied with data submission requirements established by HCA for all services funded under the Contract. The Contractor shall ensure that the Subcontractor updates patient funding information when the funding source changes. The Contractor shall maintain written or electronic records of all Subcontractor monitoring activities and make them available to HCA upon request. The Contractor shall monitor SUD and Mental Health residential providers. A statement that Subcontractors shall comply with all applicable required audits including authority to conduct a Facility inspection, and the federal Office of Management and Budget (OMB) Super Circular, 2 C.F.R. 200.501 and 45 C.F.R. 75.501 audits. The Contractor shall submit a copy of the OMB audit performed by the State Auditor to the HCA Contact identified on page one of the Contract within ninety (90) days of receipt by the Contractor of the completed audit. If a Subcontractor is subject to OMB Super Circular audit, the Contractor shall require a copy of the completed Single Audit and ensure corrective action is taken for any audit finding, per OMB Super Circular requirements. If a Subcontractor is not subject to OMB Super Circular, the Contractor shall perform sub-recipient monitoring in compliance with federal requirements. The Contractor shall document and confirm in writing all single-case agreements with providers. The agreement shall include: The description of the services; The authorization period for the services, including the begin date and the end date for approved services; The rate of reimbursement for the service or reference to the Contractor\u2019s fee schedule or other documents that define payment; and The Contractor must supply documentation to the Subcontractor no later than five (5) Business Days following the signing of the agreement. Updates to the unique contract, must include all elements (begin date, end date, rate of care or reference to fee schedule and any other specifics regarding the services or payment methods). The Contractor shall maintain a record of the single-case agreements for a period of six (6) years.", "hash": "a6c64e5f10cba7c57dbaf12676a70d34", "id": 9}, {"samples": [{"hash": "141fmhf3xcp", "uri": "/contracts/141fmhf3xcp#cultural", "label": "Individual Employment Agreement", "score": 30.7508029938, "published": true}, {"hash": "d6k4ZUWtwjc", "uri": "/contracts/d6k4ZUWtwjc#cultural", "label": "Individual Employment Agreement", "score": 29.8658695221, "published": true}, {"hash": "e5fZlTN6QU0", "uri": "/contracts/e5fZlTN6QU0#cultural", "label": "Individual Employment Agreement", "score": 23.9274463654, "published": true}], "size": 4, "snippet_links": [{"key": "obligations-under-the", "type": "clause", "offset": [47, 68]}, {"key": "treaty-of-waitangi", "type": "definition", "offset": [69, 87]}, {"key": "principles-of-partnership", "type": "clause", "offset": [110, 135]}, {"key": "in-practice", "type": "definition", "offset": [193, 204]}, {"key": "cultural-safety", "type": "clause", "offset": [220, 235]}, {"key": "wide-range", "type": "definition", "offset": [268, 278]}, {"key": "religious-beliefs", "type": "clause", "offset": [326, 343]}, {"key": "to-appropriate", "type": "clause", "offset": [392, 406]}, {"key": "health-care", "type": "clause", "offset": [407, 418]}, {"key": "best-practices", "type": "definition", "offset": [440, 454]}, {"key": "cultural-education", "type": "definition", "offset": [472, 490]}, {"key": "organisational-requirements", "type": "clause", "offset": [507, 534]}, {"key": "care-planning", "type": "definition", "offset": [685, 698]}, {"key": "health-workers", "type": "clause", "offset": [754, 768]}, {"key": "cultural-resources", "type": "clause", "offset": [781, 799]}], "snippet": "Committed to and practices in a way that meets obligations under the Treaty of Waitangi, giving effect to the principles of Partnership, Participation and Protection and apply these principles in practice. \u2022 Understands cultural safety as embracing and encompassing a wide range of beliefs and ethnicities, gender, sexuality, religious beliefs. \u2022 Practices ensure M\u0101ori have equitable access to appropriate health care. \u2022 Recognises tikaka best practices. \u2022 Have attended cultural education training as per organisational requirements. \u2022 Familiar with NCNZ cultural safety document. \u2022 Ensures ethnicity is completed accurately. \u2022 Cultural beliefs/values are identified and included in care planning. \u2022 Works collaboratively with Pacific Island and M\u0101ori Health workers. \u2022 Utilises cultural resources to meet patient/wh\u0101nau needs.", "hash": "f88da4044b9f5dfa02a18175c8b4447b", "id": 10}], "next_curs": "ClESS2oVc35sYXdpbnNpZGVyY29udHJhY3Rzci0LEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2IhFjdWx0dXJhbCMwMDAwMDAwYQyiAQJlbhgAIAA=", "clause": {"parents": [["signatures", "Signatures"], ["cultural-ceremonial-leave", "CULTURAL/CEREMONIAL LEAVE"], ["leave", "Leave"], ["cultural-and-ceremonial-leave", "Cultural and Ceremonial Leave"], ["cultural-leave-for-aboriginal-and-\u2587\u2587\u2587\u2587\u2587\u2587", "Cultural Leave for Aboriginal and \u2587\u2587\u2587\u2587\u2587\u2587"]], "children": [["", ""], ["severance", "Severance"], ["vacation", "Vacation"], ["long-service-non-student-employees", "Long Service Non-Student Employees"], ["preamble", "Preamble"]], "title": "Cultural", "size": 287, "id": "cultural", "related": [["cultural-diversity", "CULTURAL DIVERSITY", "<strong>CULTURAL</strong> DIVERSITY"], ["cultural-resources", "Cultural Resources", "<strong>Cultural</strong> Resources"], ["cultural-leave", "Cultural Leave", "<strong>Cultural</strong> Leave"], ["culture", "Culture", "Culture"], ["cultural-competency", "Cultural Competency", "<strong>Cultural</strong> Competency"]], "related_snippets": [], "updated": "2025-07-24T04:27:56+00:00", "also_ask": [], "drafting_tip": null, "explanation": "The Cultural clause establishes expectations and requirements related to respecting and preserving cultural values, practices, or heritage within the context of the agreement. It may specify obligations such as adhering to local customs, protecting cultural sites, or ensuring that activities do not negatively impact cultural traditions. This clause serves to prevent cultural misunderstandings or harm, ensuring that all parties act in a manner that is sensitive to and respectful of relevant cultural considerations."}, "json": true, "cursor": ""}}