Common use of DATA PRIVACY AND PROTECTION Clause in Contracts

DATA PRIVACY AND PROTECTION. All SDCOE content/data (to include but not limited to students, teachers, interns, aides, Principals, and other administrative personnel) involved in this agreement shall continue to be the property of and under the control of the SDCOE. All content/data created by the SDCOE or by its students or personnel using the service(s) provided by Contractor pursuant to this Agreement will cease to be retained by the Contractor at the conclusion of this Agreement and will, in fact, be removed from the Contractor’s records. The Contractor will not use any information in a student or personnel record for any purposes other than those required or specifically permitted by this Agreement. Any other use of the SDCOE’s student and personnel information will not be undertaken without the express, written consent of the SDCOE. The Contractor certifies it uses and adheres to the following methods to ensure the privacy and security of all electronically stored information: ● transmission of student and personnel information is always via secure protocols (SFTP, SSL and/or encryption) ● no data transmission occurs via email ● student and personnel data are stored in an encrypted form and programmatic access to that data is done using secure coding standards without visible account or password information ● all server systems including data storage are maintained in a locked, secure, environmentally controlled facility ● all server systems have been hardened with industry standard recommended measures for security protection The Contractor will notify the SDCOE within 24 hours of the Contractor discovering an unauthorized access or disclosure of SDCOE data. The Contractor and the SDCOE will work together to ensure compliance with FERPA regulations as applicable.

DATA PRIVACY AND PROTECTION. All SDCOE content/data (to include but not limited to to: students, teachers, interns, aides, Principals, and other administrative personnel) involved in this agreement shall continue to be the property of and under the control of the SDCOE. All content/data created by the SDCOE or by its students or personnel using the service(s) provided by Contractor pursuant to this Agreement will cease to be retained by the Contractor at the conclusion of this Agreement and will, in fact, be removed from the Contractor’s records. The Contractor will not use any information in a student or personnel record for any purposes other than those required or specifically permitted by this Agreement. Any other use of the SDCOE’s student and personnel information will not be undertaken without the express, written consent of the SDCOE. The Contractor certifies it uses and adheres to the following methods to ensure the privacy and security of all electronically stored information: ● transmission of student and personnel information is always via secure protocols (SFTP, SSL and/or encryption) ● no data transmission occurs via email ● student and personnel data are stored in an encrypted form and programmatic access to that data is done using secure coding standards without visible account or password information ● all server systems including data storage are maintained in a locked, secure, environmentally controlled facility ● all server systems have been hardened with industry standard recommended measures for security protection The Contractor will notify the SDCOE within 24 hours of the Contractor discovering an unauthorized access or disclosure of SDCOE data. The Contractor and the SDCOE will work together to ensure compliance with FERPA regulations as applicable.

DATA PRIVACY AND PROTECTION. All SDCOE content/data (to include but not limited to to: students, teachers, interns, aides, Principals, and other administrative personnel) involved in this agreement shall continue to be the property of and under the control of the SDCOE. All content/data created by the SDCOE or by its students or personnel using the service(s) provided by Contractor pursuant to this Agreement will cease to be retained by the Contractor at the conclusion of this Agreement and will, in fact, be removed from the Contractor’s Contractor’s records. The Contractor will not use any information in a student or personnel record for any purposes other than those required or specifically permitted by this Agreement. Any other use of the SDCOE’s SDCOE’s student and personnel information will not be undertaken without the express, written consent of the SDCOE. The Contractor certifies it uses and adheres to the following methods to ensure the privacy and security of all electronically stored information: ● transmission of student and personnel information is always via secure protocols (SFTP, SSL and/or encryption) ● no data transmission occurs via email ● student and personnel data are stored in an encrypted form and programmatic access to that data is done using secure coding standards without visible account or password information ● all server systems including data storage are maintained in a locked, secure, environmentally controlled facility ● all server systems have been hardened with industry standard recommended measures for security protection The Contractor will notify the SDCOE within 24 hours of the Contractor discovering an unauthorized access or disclosure of SDCOE data. The Contractor and the SDCOE will work together to ensure compliance with FERPA regulations as applicable.

DATA PRIVACY AND PROTECTION. All SDCOE content/data (to include but not limited to students, teachers, interns, aides, Principals, and other administrative personnel) involved in this agreement shall continue to be the property of and under the control of the SDCOE. All content/data created by the SDCOE or by its students or personnel using the service(s) provided by Contractor pursuant to this Agreement will cease to be retained by the Contractor at the conclusion of this Agreement and will, in fact, be removed from the Contractor’s records. The Contractor will not use any information in a student or personnel record for any purposes other than those required or specifically permitted by this Agreement. Any other use of the SDCOE’s student and personnel information will not be undertaken without the express, written consent of the SDCOE. The Contractor certifies it uses and adheres to the following methods to ensure the privacy and security of all electronically stored information: ● · transmission of student and personnel information is always via secure protocols (SFTP, SSL and/or encryption) ● · no data transmission occurs via email ● · student and personnel data are stored in an encrypted form and programmatic access to that data is done using secure coding standards without visible account or password information ● · all server systems including data storage are maintained in a locked, secure, environmentally controlled facility ● · all server systems have been hardened with industry standard recommended measures for security protection The Contractor will notify the SDCOE within 24 hours of the Contractor discovering an unauthorized access or disclosure of SDCOE data. The Contractor and the SDCOE will work together to ensure compliance with FERPA regulations as applicable.