Common use of Election Procedures and Procedural Guidelines for the Election of Department Heads, Assistant Department Heads and Coordinators Clause in Contracts

Election Procedures and Procedural Guidelines for the Election of Department Heads, Assistant Department Heads and Coordinators. The election of instructors to fulfil the responsibilities of Department Head, Assistant Department Head, Coordinator I or Coordinator II shall be conducted as per the procedural guidelines in this Article. 13.5.1 Prior to the distribution of a job posting, the College shall forward a copy of the posting to the Association for review. The Association shall respond within 5 working days. 13.5.2 The posting takes place as per Article 13.2, (Posting). All timelines may only be waived with the mutual approval of the Association and the College. 13.5.3 Within the posting period, the Association shall notify the appropriate Xxxx or Director of the Xxxxxxx or delegate who will chair the election. 13.5.4 The Chair of the election shall, within the posting period, consult with the department or area members, to set the election, to be held no later than 3 weeks prior to the commencement of an appointment. Two week’s notice of the meeting shall be given. 13.5.4.1 The College shall provide clerical support to the election process. 13.5.5 All instructors in an area or department who in the month of the meeting hold or held term or regular appointments; who are on vacation accrued while they were members of the department or who are on approved leaves of absence shall be eligible to attend and vote. 13.5.6 The Chair shall meet with an Instructional Associate to review the applications in order to ensure that the minimum qualifications for the position have been met. 13.5.7 The Chair shall, in writing, advise all instructors concerned of the candidates' names in alphabetical order and that arrangements can be made through the appropriate Xxxx’x or Director’s office to make the resumes available for review. 13.5.7.1 All candidates will be notified of the meeting time and that they will have an opportunity to speak for up to 5 minutes.