Common use of Employee Rights Regarding Personnel File and Other Administrative Working Files Clause in Contracts

Employee Rights Regarding Personnel File and Other Administrative Working Files. Employees or former employees shall, upon request, have the right to inspect all contents of their complete personnel file kept within the District as well as non-confidential employment references leaving the District. Upon request, a copy of any documents contained therein shall be afforded the employee at no cost. Any building level administrative working file shall be available for inspection on the employee's request. No other secret, duplicate, alternate, or other personnel files shall be kept anywhere in the District with the exception of information related to an on-going investigation. All derogatory material more than three (3) years old shall be removed at the employee's request subject to the following conditions: 1) employee evaluation materials shall not be affected by this proviso 2) the District may retain information or evidence related to violations of law or of the code of professional conduct 3) the District may retain information or evidence that may reasonably be expected to be used in a current or pending legal action. Any item to be removed from the file shall be given to the employee. The District agrees to purge all versions of the document that are stored in the District's computer files. No references to the removed document will remain in the personnel file.

Employee Rights Regarding Personnel File and Other Administrative Working Files. Employees or former employees shall, upon request, have the right to inspect all contents of their complete personnel file kept within the District as well as non-confidential nonconfidential employment references leaving the District. Upon request, a copy of any documents contained therein shall be afforded the employee at no cost. Any building level administrative working file shall be available for inspection on the employee's request. No other secret, duplicate, alternate, or other personnel files shall be kept anywhere in the District with the exception of information related to an on-going ongoing investigation. All derogatory material more than three (3) years old shall be removed at the employee's request subject to the following conditions: 1) employee evaluation materials shall not be affected by this proviso 2) the District may retain information or evidence related to violations of law or of the code of professional conduct 3) the District may retain information or evidence that may reasonably be expected to be used in a current or pending legal action. Any item to be removed from the file shall be given to the employee. The District agrees to purge all versions of the document that are stored in the District's computer files. No references to the removed document will remain in the personnel file.

Employee Rights Regarding Personnel File and Other Administrative Working Files. Employees or former employees shall, upon request, have the right to inspect all contents of their complete personnel file kept within the District as well as non-confidential non•confidential employment references leaving the District. Upon request, a copy of any documents contained therein shall be afforded the employee at no cost. Any building level administrative working file shall be available for inspection on the employee's request. No other secret, duplicate, alternate, or other personnel files shall be kept anywhere in the District with the exception of information related to an on-going on•going investigation. All derogatory material more than three (3) years old shall be removed at the employee's request subject to the following conditions: 1) employee evaluation materials shall not be affected by this proviso 2) the District may retain information or evidence related to violations of law or of the code of professional conduct 3) the District may retain information or evidence that may reasonably be expected to be used in a current or pending legal action. Any item to be removed from the file shall be given to the employee. The District agrees to purge all versions of the document that are stored in the District's computer files. No references to the removed document will remain in the personnel file.