Common use of Entering into the Agreement Clause in Contracts

Entering into the Agreement. 1. Upon approval of the Volunteer Stewardship Program Application, the Respective Management Authority and the Xxxxxxx shall review the proposed stewardship activities and other conditions of the Agreement. 2. An Agreement shall be completed and signed by both the Department and the Xxxxxxx for each approved Volunteer Stewardship Program Application. Project specific conditions shall be a part of all Agreements, including provisions for training and for equipment related to the protection of the health and safety of volunteers. 3. Stewardship activities may be amended in the Agreement only by the express mutual consent of the Department and the Xxxxxxx. 4. The Department may immediately suspend all stewardship activities and revoke the Agreement at any time during the term of the Agreement, at its sole discretion. If the Xxxxxxx wishes to terminate the Agreement, he/she/it shall provide the Department with thirty (30) days written notice. 5. Stewardship activities shall be evaluated by the Respective Management Authority annually to determine whether they merit continuation or modification. 6. As volunteers in this Program, participants are provided with the same liability and workers= compensation protection as salaried state employees, as long as they are acting within the scope and terms of the Agreement and comply with the Department’s guidelines for use of volunteers. 7. The Department may provide recognition of the stewardship activities by appropriate signage on or near the designated stewardship area, facility or by such other means as it may deem appropriate. 8. The Commissioner authorizes the Department’s Regional Directors to enter into Volunteer Stewardship Agreements on his or her behalf. 9. Generally, Volunteer Stewardship Agreements will be issued by the Regional Office having Respective Management Authority over the natural resource(s), facility(ies) and activity(ies) that is/are the subject of the Agreement; however, Agreements involving activities in more than one Region may be issued provided that they are signed by the Director of each Region having Respective Management Authority over the natural resource(s), facility(ies) and activity(ties) involved. 10. Copies of all approved Agreements shall be forwarded to the appropriate Respective Management Authority (Division or Region), and to the appropriate Division in the Central Office, Albany. 11. Copies of completed volunteer applications must be maintained by the appropriate Region or Division having Respective Management Authority over the subject Agreement and in accordance with Records Retention Policies (three years from the date participation ends).