{"component": "clause", "props": {"groups": [{"snippet": "At least seven (7) days prior to the rental date, the parties must mutually agree to the set-up, which includes such matters as the exact amount of people, number of tables and chairs, head table arrangements, cake/gift/buffet/DJ table placements or any other requirements needed for the event.", "snippet_links": [{"key": "rental-date", "type": "clause", "offset": [37, 48]}, {"key": "the-parties", "type": "definition", "offset": [50, 61]}, {"key": "agree-to", "type": "clause", "offset": [76, 84]}, {"key": "number-of", "type": "clause", "offset": [156, 165]}, {"key": "tables-and-chairs", "type": "clause", "offset": [166, 183]}, {"key": "other-requirements", "type": "definition", "offset": [254, 272]}, {"key": "the-event", "type": "definition", "offset": [284, 293]}], "samples": [{"hash": "ctsYpz9b9U3", "uri": "/contracts/ctsYpz9b9U3#event-set-up", "label": "Hall Rental Agreement", "score": 26.1594791412, "published": true}, {"hash": "iXQmo3WoS20", "uri": "/contracts/iXQmo3WoS20#event-set-up", "label": "Hall Rental Agreement", "score": 25.9842567444, "published": true}, {"hash": "guPP9R43cbl", "uri": "/contracts/guPP9R43cbl#event-set-up", "label": "Hall Rental Agreement", "score": 24.9397678375, "published": true}], "size": 6, "hash": "c36d10334df0a572f69532b80a3117ee", "id": 2}, {"snippet": "The Applicant shall be responsible for set up and clean up for its use of the facility. All items brought in shall be free standing, and no items should be leaned against walls/doors. Any tape used on walls/doors shall not cause damage to the paint or finishing of the wall/door. Event setup and cleanup is allowed only during the time of the event reservation. If additional time is required, arrangements must be requested with the Town Clerk one week prior to the event. The Town will attempt to accommodate such requests, if Town business permits.", "snippet_links": [{"key": "applicant-shall", "type": "clause", "offset": [4, 19]}, {"key": "responsible-for", "type": "clause", "offset": [23, 38]}, {"key": "clean-up", "type": "definition", "offset": [50, 58]}, {"key": "use-of-the-facility", "type": "clause", "offset": [67, 86]}, {"key": "all-items", "type": "definition", "offset": [88, 97]}, {"key": "damage-to-the", "type": "clause", "offset": [229, 242]}, {"key": "setup-and-cleanup", "type": "clause", "offset": [286, 303]}, {"key": "the-event", "type": "definition", "offset": [339, 348]}, {"key": "additional-time", "type": "clause", "offset": [365, 380]}, {"key": "town-clerk", "type": "definition", "offset": [434, 444]}, {"key": "one-week", "type": "clause", "offset": [445, 453]}, {"key": "prior-to-the", "type": "clause", "offset": [454, 466]}, {"key": "business-permits", "type": "clause", "offset": [534, 550]}], "samples": [{"hash": "a1KAQEN5IAZ", "uri": "/contracts/a1KAQEN5IAZ#event-set-up", "label": "Facility Rental Agreement", "score": 31.7021923065, "published": true}, {"hash": "exaq1VyLNE6", "uri": "/contracts/exaq1VyLNE6#event-set-up", "label": "Facility Rental Agreement", "score": 25.0122756958, "published": true}], "size": 2, "hash": "f031952978b8699871b6bb9dbea20a16", "id": 4}, {"snippet": "\u25cf Discuss the number of guests with St. \u2587\u2587\u2587\u2587\u2587\u2587\u2587 Community Center staff at least 14 days prior to the event. \u25cf Tables and chairs will be set up by St. \u2587\u2587\u2587\u2587\u2587\u2587\u2587 Community Center staff. \u25cb If specific layout is desired, please discuss with St. \u2587\u2587\u2587\u2587\u2587\u2587\u2587 Community Center staff. \u25cf Round tables, rectangular tables and bar tables are available for use. \u25cf Access to the St. \u2587\u2587\u2587\u2587\u2587\u2587\u2587 Community Center will be allowed any time after 8:00 am the day of the event unless other arrangements have been made with St. \u2587\u2587\u2587\u2587\u2587\u2587\u2587 Community Center staff. \u25cf If candles are used, the candle must be contained within a container that is taller than the flame. \u25cf Marbles, sand, or other abrasive substances shall not be used for base weights. \u25cf No decor shall be hung from the duct work. \u25cf No decor shall be hung from any lighting fixture. \u25cf Any decor hanging from the metal beams will require prior approval from St. \u2587\u2587\u2587\u2587\u2587\u2587\u2587 Community Center staff. \u25cf Charges resulting from damage(s) left by decor will be passed on to the renter. Violations of decorating rules without prior authorization from an active board member are subject to additional fees.", "snippet_links": [{"key": "number-of-guests", "type": "clause", "offset": [14, 30]}, {"key": "community-center-staff", "type": "clause", "offset": [48, 70]}, {"key": "the-event", "type": "definition", "offset": [97, 106]}, {"key": "tables-and-chairs", "type": "clause", "offset": [110, 127]}, {"key": "available-for-use", "type": "definition", "offset": [325, 342]}, {"key": "the-st", "type": "clause", "offset": [356, 362]}, {"key": "any-time", "type": "definition", "offset": [405, 413]}, {"key": "day-of", "type": "clause", "offset": [432, 438]}, {"key": "other-arrangements", "type": "clause", "offset": [456, 474]}, {"key": "duct-work", "type": "clause", "offset": [749, 758]}, {"key": "prior-approval", "type": "definition", "offset": [866, 880]}, {"key": "from-st", "type": "clause", "offset": [881, 888]}, {"key": "resulting-from", "type": "definition", "offset": [932, 946]}, {"key": "the-renter", "type": "clause", "offset": [992, 1002]}, {"key": "prior-authorization", "type": "definition", "offset": [1043, 1062]}, {"key": "board-member", "type": "definition", "offset": [1078, 1090]}, {"key": "subject-to", "type": "clause", "offset": [1095, 1105]}, {"key": "additional-fees", "type": "clause", "offset": [1106, 1121]}], "samples": [{"hash": "kPXy1RyOYBY", "uri": "/contracts/kPXy1RyOYBY#event-set-up", "label": "Event Rental Agreement", "score": 33.2177352905, "published": true}], "size": 1, "hash": "65746b5dc75b09c41b7c3604305d747d", "id": 10}, {"snippet": "The Contractor must make the conference space available to the conference organizers to set up for the conference, beginning at 5:00 PM Central Time on the day before the start of the conference. The conference organizers must have full access to the general session and breakout rooms, and access to audio visual equipment provided by the State or the Contractor.", "snippet_links": [{"key": "the-contractor-must", "type": "clause", "offset": [0, 19]}, {"key": "the-conference", "type": "clause", "offset": [25, 39]}, {"key": "available-to", "type": "definition", "offset": [46, 58]}, {"key": "central-time", "type": "definition", "offset": [136, 148]}, {"key": "the-day", "type": "definition", "offset": [152, 159]}, {"key": "the-general", "type": "clause", "offset": [247, 258]}, {"key": "equipment-provided", "type": "definition", "offset": [314, 332]}, {"key": "by-the-state", "type": "clause", "offset": [333, 345]}], "samples": [{"hash": "1ardch8UJC", "uri": "/contracts/1ardch8UJC#event-set-up", "label": "Contract", "score": 27.1300487518, "published": true}, {"hash": "4PyUWxHYdUP", "uri": "/contracts/4PyUWxHYdUP#event-set-up", "label": "Contract", "score": 25.9787807465, "published": true}, {"hash": "2V6vjgkzITy", "uri": "/contracts/2V6vjgkzITy#event-set-up", "label": "Contract", "score": 25.3408622742, "published": true}], "size": 9, "hash": "d6eacba27262916ccb8b8a8f1d1ca1c7", "id": 1}, {"snippet": "The Contractor shall provide a large area for Conference registration purposes. Registration begins the day before the Conference from 5:00 p.m. to 7:00 p.m. The Registration Area must be set up and available approximately noon the day prior to the Conference through two hours after the close of the Conference; exact times to be better defined upon contract award. This should be at no additional cost. The registration area must be central, in proximity to the meeting rooms, and in a place that is easily accessible to the Conference attendees. This area shall have ample storage room for Conference materials. The conference organizers must have full access to the general session and breakout rooms, and access to audio visual equipment provided by the State or the Contractor.", "snippet_links": [{"key": "provide-a", "type": "definition", "offset": [21, 30]}, {"key": "large-area", "type": "definition", "offset": [31, 41]}, {"key": "conference-registration", "type": "clause", "offset": [46, 69]}, {"key": "the-day", "type": "definition", "offset": [100, 107]}, {"key": "registration-area", "type": "clause", "offset": [162, 179]}, {"key": "prior-to-the-conference", "type": "clause", "offset": [236, 259]}, {"key": "contract-award", "type": "clause", "offset": [351, 365]}, {"key": "no-additional-cost", "type": "clause", "offset": [385, 403]}, {"key": "in-proximity-to", "type": "definition", "offset": [444, 459]}, {"key": "meeting-rooms", "type": "definition", "offset": [464, 477]}, {"key": "easily-accessible", "type": "definition", "offset": [502, 519]}, {"key": "storage-room", "type": "clause", "offset": [576, 588]}, {"key": "the-general", "type": "clause", "offset": [666, 677]}, {"key": "equipment-provided", "type": "definition", "offset": [733, 751]}, {"key": "by-the-state", "type": "clause", "offset": [752, 764]}], "samples": [{"hash": "dXahxoc4mVo", "uri": "/contracts/dXahxoc4mVo#event-set-up", "label": "State of Minnesota Contract", "score": 26.4852848053, "published": true}], "size": 1, "hash": "e9d3bf600461b7413befc3a8498fba23", "id": 7}, {"snippet": "Clean-Up. Caterers will be required to set up rooms and function spaces with the tables and chairs provided, will be required to provide any necessary service items (cloths, dishes, glassware and cooking equipment) and must leave the room \u201cbroom clean\u201d before departure. It is expected that the Caterer will confirm that all equipment and supplies that are to be provided by the College will be available for the use in that venue. Any equipment for the event that is not related to catering (e.g., podium, technology, easels, etc.) will be arranged in advance by the Event Planner coordinating with the College representative assigned to the event. Requests for equipment less than seven (7) days in advance of the event may not be honored.", "snippet_links": [{"key": "tables-and-chairs-provided", "type": "clause", "offset": [81, 107]}, {"key": "to-provide", "type": "clause", "offset": [126, 136]}, {"key": "service-items", "type": "clause", "offset": [151, 164]}, {"key": "cooking-equipment", "type": "clause", "offset": [196, 213]}, {"key": "the-room", "type": "definition", "offset": [230, 238]}, {"key": "broom-clean", "type": "definition", "offset": [240, 251]}, {"key": "before-departure", "type": "clause", "offset": [253, 269]}, {"key": "equipment-and-supplies", "type": "definition", "offset": [325, 347]}, {"key": "the-college-will", "type": "clause", "offset": [375, 391]}, {"key": "the-event", "type": "definition", "offset": [450, 459]}, {"key": "related-to", "type": "definition", "offset": [472, 482]}, {"key": "arranged-in-advance", "type": "definition", "offset": [541, 560]}, {"key": "event-planner", "type": "definition", "offset": [568, 581]}, {"key": "college-representative", "type": "definition", "offset": [604, 626]}, {"key": "requests-for-equipment", "type": "clause", "offset": [650, 672]}, {"key": "days-in", "type": "definition", "offset": [693, 700]}], "samples": [{"hash": "a6PbqNSmwW3", "uri": "/contracts/a6PbqNSmwW3#event-set-up", "label": "Catering Agreement", "score": 21.1163578033, "published": true}], "size": 2, "hash": "b47d04c5dcbcd22a3be585d202e72dfb", "id": 6}, {"snippet": "1. Equipment, supplies or other products belonging to private groups may not be stored in the facility or on the grounds prior to the applicant\u2019s function/event.\n2. Equipment and furniture may not be removed from the building. Only those items located within the building will be available for you to use. Should you need additional equipment to conduct your event, you should arrange for such at your own expense.\n3. The City of Dayton does not set up equipment for events.", "snippet_links": [{"key": "other-products", "type": "definition", "offset": [26, 40]}, {"key": "the-facility", "type": "clause", "offset": [90, 102]}, {"key": "the-applicant", "type": "definition", "offset": [130, 143]}, {"key": "equipment-and-furniture", "type": "definition", "offset": [165, 188]}, {"key": "the-building", "type": "clause", "offset": [213, 225]}, {"key": "you-need", "type": "clause", "offset": [313, 321]}, {"key": "additional-equipment", "type": "clause", "offset": [322, 342]}, {"key": "arrange-for", "type": "clause", "offset": [377, 388]}, {"key": "city-of", "type": "clause", "offset": [422, 429]}], "samples": [{"hash": "92JGRG77GlT", "uri": "/contracts/92JGRG77GlT#event-set-up", "label": "Rental Agreement", "score": 28.7734184265, "published": true}, {"hash": "aW7XthgSVWK", "uri": "/contracts/aW7XthgSVWK#event-set-up", "label": "Rental Agreement", "score": 28.6474990845, "published": true}], "size": 2, "hash": "260345946367ff9746459a33d7891c69", "id": 3}, {"snippet": "The \u2587\u2587\u2587\u2587\u2587\u2587 Center is available to our 50 and older community with ongoing scheduled events and activities from 8:00 AM \u2013 4:00 PM Monday through Friday and Saturday 9:00 AM \u2013 3:30 PM. To eliminate conflicts with the \u2587\u2587\u2587\u2587\u2587\u2587 Center\u2019s programs and activities, set-up is based on availability amid and after scheduled events and activities. Due to \u2587\u2587\u2587\u2587\u2587\u2587 Center activities, programs and limited storage, we are not able to accommodate storage of items and/or decorations prior to Renter\u2019s event set-up date/time. Access to the classroom for set-up will be the time as marked on page 1 of this agreement.", "snippet_links": [{"key": "the-\u2587", "type": "clause", "offset": [0, 5]}, {"key": "available-to", "type": "definition", "offset": [21, 33]}, {"key": "events-and-activities", "type": "clause", "offset": [84, 105]}, {"key": "friday-and-saturday", "type": "clause", "offset": [144, 163]}, {"key": "programs-and-activities", "type": "clause", "offset": [231, 254]}, {"key": "based-on", "type": "definition", "offset": [266, 274]}, {"key": "limited-storage", "type": "definition", "offset": [382, 397]}, {"key": "storage-of-items", "type": "clause", "offset": [430, 446]}, {"key": "prior-to", "type": "clause", "offset": [466, 474]}, {"key": "up-date", "type": "definition", "offset": [494, 501]}, {"key": "access-to-the", "type": "clause", "offset": [508, 521]}, {"key": "page-1", "type": "definition", "offset": [573, 579]}, {"key": "this-agreement", "type": "clause", "offset": [583, 597]}], "samples": [{"hash": "ibGscSstwpC", "uri": "/contracts/ibGscSstwpC#event-set-up", "label": "Classroom Rental Agreement", "score": 32.5991363525, "published": true}], "size": 2, "hash": "9adc8fd79e61fd33e8f7cbcbedab583b", "id": 5}, {"snippet": "All property belonging to Customer, Customer\u2019s invitees, guests, agents and sub-contractors, and all equipment shall be delivered, set-up and removed on the day of the event. Should the Customer need earlier access for set-up purposes, this can be arranged for an additional fee. The Customer is ultimately responsible for property belonging to the Customer\u2019s invitees, guests, agents and sub-contractors.", "snippet_links": [{"key": "all-property", "type": "definition", "offset": [0, 12]}, {"key": "to-customer", "type": "clause", "offset": [23, 34]}, {"key": "agents-and-sub", "type": "clause", "offset": [65, 79]}, {"key": "all-equipment", "type": "clause", "offset": [97, 110]}, {"key": "day-of", "type": "clause", "offset": [157, 163]}, {"key": "the-event", "type": "definition", "offset": [164, 173]}, {"key": "should-the-customer", "type": "clause", "offset": [175, 194]}, {"key": "additional-fee", "type": "clause", "offset": [264, 278]}, {"key": "responsible-for", "type": "clause", "offset": [307, 322]}], "samples": [{"hash": "56czmKhzgBk", "uri": "/contracts/56czmKhzgBk#event-set-up", "label": "Venue Rental Agreement", "score": 33.4940872192, "published": true}], "size": 1, "hash": "4c39fbebc64ba6b7fb3755928a482e45", "id": 8}, {"snippet": "Set up MUST be on the day 2 hours before the start time of your event (or by specific alternative arrangement), and pack down at the conclusion of the event. Additional time is strictly by prior agreement and may incur a fee. Florists must clean up any debris they make and dispose of away from the premises. Decorations must be approved by the functions manager in writing. Confetti and glitter are not permitted and will result in a cleaning fee charged.", "snippet_links": [{"key": "day-2", "type": "definition", "offset": [22, 27]}, {"key": "start-time", "type": "definition", "offset": [45, 55]}, {"key": "alternative-arrangement", "type": "clause", "offset": [86, 109]}, {"key": "conclusion-of-the-event", "type": "clause", "offset": [133, 156]}, {"key": "additional-time", "type": "clause", "offset": [158, 173]}, {"key": "prior-agreement", "type": "definition", "offset": [189, 204]}, {"key": "clean-up", "type": "definition", "offset": [240, 248]}, {"key": "dispose-of", "type": "definition", "offset": [274, 284]}, {"key": "the-premises", "type": "clause", "offset": [295, 307]}, {"key": "approved-by", "type": "clause", "offset": [329, 340]}, {"key": "the-functions", "type": "definition", "offset": [341, 354]}, {"key": "in-writing", "type": "clause", "offset": [363, 373]}, {"key": "not-permitted", "type": "clause", "offset": [400, 413]}, {"key": "cleaning-fee", "type": "clause", "offset": [435, 447]}], "samples": [{"hash": "7AQkHP8rWcN", "uri": "/contracts/7AQkHP8rWcN#event-set-up", "label": "Function Booking Agreement", "score": 25.9349765778, "published": true}], "size": 1, "hash": "24c2db21bb34c3b96b1abe34525e798b", "id": 9}], "next_curs": "ClUST2oVc35sYXdpbnNpZGVyY29udHJhY3RzcjELEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2IhVldmVudC1zZXQtdXAjMDAwMDAwMGEMogECZW4YACAA", "clause": {"parents": [["coverages", "Coverages"], ["survival-of-terms", "Survival of Terms"], ["workers-compensation-insurance", "Workers\u2019 Compensation Insurance"], ["miscellaneous-provisions", "Miscellaneous Provisions"], ["responsibility", "Responsibility"]], "title": "Event Set Up", "size": 37, "children": [["setting-up", "Setting Up"], ["decorations", "Decorations"], ["time", "Time"], ["equipment-deliveries", "Equipment Deliveries"], ["health-safety-and-environment", "Health, Safety, and Environment"]], "id": "event-set-up", "related": [["payment-in-the-event-losses-fail-to-reach-expected-level", "Payment in the Event Losses Fail to Reach Expected Level", "Payment in the Event Losses Fail to Reach Expected Level"], ["adjustments-upon-specified-events", "Adjustments Upon Specified Events", "Adjustments Upon Specified Events"], ["market-disruption-event", "Market Disruption Event", "Market Disruption Event"], ["tax-event-upon-merger", "Tax Event Upon Merger", "Tax Event Upon Merger"], ["losses-under-the-stated-threshold", "Losses Under the Stated Threshold", "Losses Under the Stated Threshold"]], "related_snippets": [], "updated": "2025-07-24T06:48:53+00:00"}, "json": true, "cursor": ""}}