Files Policy (7-29-19) Sample Clauses

Files Policy (7-29-19). 1. The District will maintain two official personnel files for professional employees. One will be a file containing college recommendations, reference letters, applications and other data. A second file will contain evaluations and job targets. Items from past years may not be organized in this manner in all cases. The contents of the personnel file that predate July 29, 2019 will not be reorganized. 2. The District may have such employment payroll, fringe benefits, and certificate files as may be necessary for the efficient operation of the office. This type of file data will be in addition to the files maintained by District’s central office. 3. The employee shall have the right to inspect the contents of his/her personnel file, or request a copy of the contents, at no charge to the employee. Requests must be made in writing and directed to the Human Resources Department. The District will allow the inspection of records within three business days of the request and during normal business hours, or will provide the copies within the same timeframe. Inspection of personnel files will be done under the supervision of Human Resources Department staff. Credentials and related papers from employee placement bureaus, which by their own regulations are labeled confidential, as well as confidential references or evaluations obtained prior to employment with the district, shall not be made available for inspection or copied for the employee. 4. No document may be removed or changed without mutual written agreement of the professional employee and the superintendent, or designee. 5. The District will not forward files to outside third parties without written permission from the employee, or as allowed by law. 6. Administrators may have working files. These will contain such items as job targets, evaluations, classroom observation forms and other data the administrators may deem pertinent. These files are not open to employee inspection and are not available to outside third parties unless part of the employee’s personnel file or as allowed by law.
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Related to Files Policy (7-29-19)

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  • Alcohol Policy Where contractually bound, the employer will apply the Drug and Alcohol Management Program (DAMP) as contained at Appendix M.

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