Common use of Hard Copies Clause in Contracts

Hard Copies. The Agency must secure any paper or other hard copy containing Identifying Information that is generated either by or for the HMIS, including, but not limited to reports, data entry forms and signed consent forms. Any paper or other hard copy generated by or for the HMIS that contains such information must be supervised at all times when it is in a public area. If Agency staff is not present, the information must be secured in areas that are not publicly accessible. Agencies wishing to dispose of hard copies containing Identifying Information must do so by shredding the documents or by other equivalent means with written approval by DCA. Written information specifically pertaining to End User access (e.g., End User name and password) must not be stored or displayed in any publicly accessible location.

Hard Copies. The Agency must secure any paper or other hard copy containing Identifying Information that is generated either by or for the HMISComparable Database, including, but not limited to reports, data entry forms and signed consent forms. Any paper or other hard copy generated by or for the HMIS Comparable Database that contains such information must be supervised at all times when it is in a public area. If Agency staff is not present, the information must be secured in areas that are not publicly accessible. Agencies wishing to dispose of hard copies containing Identifying Information must do so by shredding the documents or by other equivalent means with written approval by DCA. Written information specifically pertaining to End User access (e.g., End User name and password) must not be stored or displayed in any publicly accessible location.

Hard Copies. The Agency must secure any paper or other hard copy containing Identifying Information that is generated either by or for the HMISDV Comparable Database, including, but not limited to reports, data entry forms and signed consent forms. Any paper or other hard copy generated by or for the HMIS DV Comparable Database that contains such information must be supervised at all times when it is in a public area. If Agency staff is not present, the information must be secured in areas that are not publicly accessible. Agencies wishing to dispose of hard copies containing Identifying Information must do so by shredding the documents or by other equivalent means with written approval by DCA. Written information specifically pertaining to End User access (e.g., End User name and password) must not be stored or displayed in any publicly accessible location.