INFORMATION MANAGEMENT REQUIREMENTS. The Recipient will develop and maintain relevant and up-to-date systems for planning, monitoring, and reporting program activity and expenditures. Without limiting the generality of the provisions in sections A7.2, A7.3 and A7.4, at a minimum, the Recipient’s information management records, systems, and procedures will:
a. Ensure that full documentation is available, verifying that the statistical and financial information entered into any Province systems and other Recipient management systems meets the reporting and audit requirements of the Province;
b. Protect Clients’ and Approved Participants’ privacy in accordance with the Agreement with the Province, including records through storage in a secured system, for both electronic and manual records;
c. Make records accessible for audit purposes by identifying them in a distinct manner, rather than only by name;
d. Ensure records and information are used for ongoing evaluation of services.
INFORMATION MANAGEMENT REQUIREMENTS. 8.1 The Recipient must:
(a) keep and maintain full, true and up-to-date Records of all matters pertaining to this Agreement and the receipt and handling of the EECA Funding and retain them for a minimum of seven years following termination or expiry of the Agreement;
(b) co-operate with EECA and provide all information and assistance reasonably requested by EECA to allow EECA to promote, if successful, the Project through the publication of data, insights, case studies, guides, workshops and seminars;
(c) participate in a post project evaluation, including all necessary interviews and information provision, to support any evaluation of the GIDI Fund outcomes;
(d) provide any information reasonably requested by EECA relating to the performance of the Recipient’s obligations pursuant to this Agreement;
(e) co-operate with EECA to provide any of the information requested under clause 7.1 as soon as reasonably practicable if the information is required by EECA to comply with an enquiry or its statutory, parliamentary, or other reporting obligations; and
(f) make sure that any Records provided to EECA or created for EECA, are securely managed and securely destroyed on their disposal.
8.2 The parties shall otherwise co-operate promptly and share information with each other as necessary to meet the operational objectives of EECA and enable the parties to perform their respective obligations under this Agreement.
8.3 The Recipient will ensure all information provided to EECA under this Agreement is in a format requested by (or otherwise usable by) EECA and delivered within a reasonable time of the request.
INFORMATION MANAGEMENT REQUIREMENTS. The Recipient will develop and maintain relevant and up-to-date systems for planning, monitoring, and reporting program activity and expenditures as outlined in Schedule "D". At a minimum, the information management records, systems, and procedures will:
a. Ensure that full documentation is available, verifying that the statistical and financial information entered into any Provincial systems and other Recipient management systems meets the reporting and audit requirements of the Province;
b. Make records accessible for audit purposes by identifying them in a distinct manner;
c. Ensure records and information are used for ongoing evaluation of services; and
d. Comply with accessibility legislation under the Accessibility for Ontarians with Disabilities Act. $625,000 $375,000 $1,000,000 Operating Funds $550,000 Administrative Costs $75,000 MAXIMUM SITE BUDGET $625,000 Operating Funds $330,000 Administrative Costs $45,000 MAXIMUM SITE BUDGET $375,000 The monthly payment amount will be calculated as follows: Maximum Funds / number of monthly payments* *The number of monthly payments will be the number of calendar months, for which there is Project activity for the Fiscal Year(s) as specified in Schedule "C" Project Description and Timelines. Pursuant to section 4.2c of the Agreement, the Province may adjust the monthly payment based on the Estimate of Expenditure Reports referenced in Schedule "F". For greater certainty, the Maximum Funds will not be exceeded. Monthly payment information that includes any adjustments made by the Province pursuant to section 4.2c of the Agreement can be accessed by logging into SP Connect and viewing the Payment Schedule page for each of the service delivery sites.
INFORMATION MANAGEMENT REQUIREMENTS. Contractor must be able to interface with the iVOS system utilized by City related to the performance of Contract service(s) (at their own cost) See Attachment F - Systems Handout for additional information and requirements.
a. Contractor must provide City with an acceptable electronic data transfer process for all services covered under this Contract (See Attachment F - Systems Handout).
b. Contractor must provide a pdf format image of electronic xxxx documents (i.e. medical xxxx, reports, etc.) along with identifying index information, in the standard iVOS document image import format or other format as requested by City. See Attachment F - Systems Handout for additional information and requirements
c. Contractor will ensure all electronic files are received, processed and returned to City and notify City of missing files daily and implement corrective action subject to City approval.
d. Contractor will consistently update and enhance all software systems to ensure compliance with the State of California workers’ compensation regulations and requirements at no cost to City. See Attachment F - Systems Handout for additional information
e. Contractor must provide City with Electronic and standardized medical billing, in accordance with California Code of Regulations, Sections 9792.5 to 9792.5.3 and must ensure Electronic billing integrates seamlessly with iVOS
