Common use of Narrative and financial reports Clause in Contracts

Narrative and financial reports. COSPE shall provide the Contracting Authority with all required information on the implementation of the Action. The report shall describe the implementation of the Action according to the activities envisaged, difficulties encountered, and measures taken to overcome problems, eventual changes introduced, as well as the degree of achievement of its results (impact, outcomes or outputs) as measured by corresponding indicators. The report shall be laid out in order to allow an efficient monitoring of the objective(s), the means envisaged and/or employed and the budget details for the Action. The level of detail in any report should match that of the description of the Action and of the budget for the Action. XXXXX shall collect all the necessary information and draw up consolidated interim and final reports. RIPESS shall provide all the required information in order to allow COSPE to fulfil the EU requirements. Internal reports will be drafted every six months, based on physical and financial progress of the activities, by the Management Committee (MC) and confirmed by the consortium, according to the terms and conditions established by the EU. Narrative reports must include the following information/documents: ● a full account of all aspects of the Action's implementation for the period covered; ● the current results within an updated table based on the logical framework matrix including the results achieved by the Action (impact, outcomes or outputs) as measured by their corresponding indicators, agreed baselines and targets, and relevant sources of verification; ● Attendance sheets (including the name of all the participants), Report for each training and/or event/awareness raising initiative implemented, as well as the corresponding report(s) and CV+contract+ToR for appointed experts/consultants attending the activities; ● Other relevant reports and documents, as required. Financial reports must include the following information/documents: ● costs actually incurred in the reporting period; ● the number of units and the average of the unit value for each budget line; ● the justification for each amendment to the budget, in accordance with Art. 9.4 of the Annex II to the Grant Contract; ● all the supporting documents indicate in the Financial Guidelines and required for the Expenditure Verification; ● the source of funding (final financial report only); ● proof of the transfer of ownership as referred to in Article 7.6 of the Annex II to the Grant Contract (Final financial report only).

Narrative and financial reports. COSPE shall provide the Contracting Authority with all required information on the implementation of the Action. The report shall describe the implementation of the Action according to the activities envisaged, difficulties encountered, and measures taken to overcome problems, eventual changes introduced, as well as the degree of achievement of its results (impact, outcomes or outputs) as measured by corresponding indicators. The report shall be laid out in order to allow an efficient monitoring of the objective(s), the means envisaged and/or employed and the budget details for the Action. The level of detail in any report should match that of the description of the Action and of the budget for the Action. XXXXX shall collect all the necessary information and draw up consolidated interim and final reports. RIPESS MIO-ECSDE shall provide all the required information in order to allow COSPE to fulfil the EU requirements. Internal reports will be drafted every six months, based on physical and financial progress of the activities, by the Management Committee (MC) and confirmed by the consortium, according to the terms and conditions established by the EU. Narrative reports must include the following information/documents: ● a full account of all aspects of the Action's implementation for the period covered; ● the current results within an updated table based on the logical framework matrix including the results achieved by the Action (impact, outcomes or outputs) as measured by their corresponding indicators, agreed baselines and targets, and relevant sources of verification; ● Attendance sheets (including the name of all the participants), Report for each training and/or event/awareness raising initiative implemented, as well as the corresponding report(s) and CV+contract+ToR for appointed experts/consultants attending the activities; ● Other relevant reports and documents, as required. Financial reports must include the following information/documents: ● costs actually incurred in the reporting period; ● the number of units and the average of the unit value for each budget line; ● the justification for each amendment to the budget, in accordance with Art. 9.4 of the Annex II to the Grant Contract; ● all the supporting documents indicate in the Financial Guidelines and required for the Expenditure Verification; ● the source of funding (final financial report only); ● proof of the transfer of ownership as referred to in Article 7.6 of the Annex II to the Grant Contract (Final financial report only).

Narrative and financial reports. COSPE shall provide the Contracting Authority with all required information on the implementation of the ActionProject. The report reports shall describe the implementation of the Action Project according to the activities envisaged, difficulties encountered, and measures taken to overcome problems, eventual changes introduced, as well as the degree of achievement of its results (impact, outcomes or outputs) as measured by corresponding indicators. The report shall be laid out in order a way to allow an efficient monitoring of the objective(s), the means envisaged and/or or employed and the relevant budget details for the Actiondetails. The level of detail in any report should match that with the description and the budget of the description of the Action and of the budget for the ActionProject. XXXXX COSPE shall collect all the necessary information and draw up consolidated interim and final reports. RIPESS JENGALAB shall provide all the required information in order to allow COSPE to fulfil the EU requirements. Internal reports will be drafted by each partner to COSPE every six three months, based on physical implementation and financial progress of the activities, by the Management Committee (MC) and confirmed by the consortium, according to the terms and conditions established by the EU. Narrative reports must include the following information/documents: ● ▪ a full account description of all aspects of the ActionProject's implementation for the period covered; ● ▪ the current results within results, by an updated table based on the logical framework Logical Framework matrix including the results achieved by the Action (impact, outcomes or and outputs) as measured by their corresponding indicators, agreed baselines and targets, and relevant sources of verification; ● Attendance ▪ attendance sheets (including the name of all the participants), Report reports for each training and/or event/awareness raising initiative implemented, as well as the corresponding report(s) communication and CV+contract+ToR for appointed experts/consultants attending the activitiesvisibility material; ● ▪ Other relevant reports and documents, as required. Financial Each intermediate financial reports must include the following information/documents: ● ▪ Financial reporting template filled in with details on costs actually incurred in the reporting period; ● , including also the number of units and the average of the unit value for each budget line; ● ▪ the justification for each amendment variance to the budget, in accordance with Art. 9.4 of the Annex II to the Grant Contract; ● all ▪ the forecast per each budget line for the following reporting period; ▪ the supporting documents indicate for each of the expenses recorded in the Financial financial reporting template as per instruction provided in the Guidelines for financial management and reporting (Annex C), required for complying with the Expenditure Verificationexpenditure verification by an external Auditor; ● ▪ all the declarations included in Annex C shall be submitted. With regard to the final financial report, JENGALAB shall also submit: ▪ the source of funding (final financial report only)funding; ● proof ▪ proofs of the transfer of ownership of the equipment, vehicles and supplies as referred to in Article 7.6 of the Annex II to the Grant Contract. GENERAL REPORTING TIMETABLE Report Period covered Documents to be submitted Deadline 1st Financial report to COSPE 01/02/2024 – 31/07/2024 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 2nd Financial report to COSPE 01/08/2024 – 31/10/2024 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 3rd Financial report to COSPE 01/11/2024 – 31/01/2025 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents ● End of the 1st reporting period declarations as detailed in Annex C By 20 calendar days after end of reported period 1st intermediate report from COSPE to EU 01/02/2024 – 31/01/2025 ● Financial Report as per Xxxxx XX to the Grant Contract ● Audit report ● Request of payment (if reached at least 70% of the initial pre-financing) By 60 calendar days after the end of the first year 4th Financial report to COSPE 01/02/2025 – 30/04/2025 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 5th Financial report to COSPE 01/05/2025 – 31/07/2025 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 6th Financial report to COSPE 01/08/2025 – 31/10/2025 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 7th Financial report to COSPE 01/11/2025 – 31/01/2026 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents ● End of the 1st reporting period declarations as detailed in Annex C By 20 calendar days after end of reported period 2nd intermediate report from COSPE to EU 01/02/2025 – 31/01/2026 ● Financial Report as per Annex VI to the Grant Contract ● Audit report ● Request of payment (if reached at least 70% of the initial pre-financing) By 60 calendar days after the end of the first year 8th Financial update to COSPE 01/02/2026 – 30/04/2026 ● Financial Reporting Template filled in with actual costs and forecast Supporting Documents By 30 calendar days after end of reported period Report Period covered Documents to be submitted Deadline 9th Financial update to COSPE 01/05/2026 – 31/07/2026 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 10th Financial update to COSPE 01/08/2026 – 31/10/2026 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 11th Financial report to COSPE 01/11/2026 – 31/01/2027 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 12th Financial report to COSPE 01/02/2027 – 31/05/2027 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period Final financial report only)from COSPE to EU 01/02/2026 – 31/05/2027 ● Financial report and annexes ● Audit report as per Annex VII to the grant contract ● Request of payment of balance ● proofs of the transfer of ownership By 6 months after the end of the first year In case of no cost extension, the reporting schedule to the EU may change. If the Project duration will be over 42 months, an additional intermediate report will be necessary. Expenses must be reported in the actual payment currency. The exchange rate to be applied is the monthly InforEuro exchange rate, according to the month in which each cost is paid. The InforEuro exchange rates are available on the following website: xxxxx://xxxxxxxxxx.xxxxxx.xx/funding-tenders/procedures-guidelines-tenders/information-contractors- and-beneficiaries/exchange-rate-inforeuro_it . JENGALAB should be responsible to provide COSPE with any clarification and integration requested by the Contracting Authority, the Audit company and COSPE, observing the deadlines that will be notified.

Narrative and financial reports. COSPE shall provide the Contracting Authority with all required information on the implementation of the Action. The report shall describe the implementation of the Action according to the activities envisaged, difficulties encountered, and measures taken to overcome problems, eventual changes introduced, as well as the degree of achievement of its results (impact, outcomes or outputs) as measured by corresponding indicators. The report shall be laid out in order to allow an efficient monitoring of the objective(s), the means envisaged and/or employed and the budget details for the Action. The level of detail in any report should match that of the description of the Action and of the budget for the Action. XXXXX shall collect all the necessary information and draw up consolidated interim and final reports. RIPESS MDIG shall provide all the required information in order to allow COSPE to fulfil the EU requirements. Internal reports will be drafted every six months, based on physical and financial progress of the activities, by the Management Committee (MC) and confirmed by the consortium, according to the terms and conditions established by the EU. Narrative reports must include the following information/documents: ● a full account of all aspects of the Action's implementation for the period covered; ● the current results within an updated table based on the logical framework matrix including the results achieved by the Action (impact, outcomes or outputs) as measured by their corresponding indicators, agreed baselines and targets, and relevant sources of verification; ● Attendance sheets (including the name of all the participants), Report for each training and/or event/awareness raising initiative implemented, as well as the corresponding report(s) and CV+contract+ToR for appointed experts/consultants attending the activities; ● Other relevant reports and documents, as required. Financial reports must include the following information/documents: ● costs actually incurred in the reporting period; ● the number of units and the average of the unit value for each budget line; ● the justification for each amendment to the budget, in accordance with Art. 9.4 of the Annex II to the Grant Contract; ● all the supporting documents indicate in the Financial Guidelines and required for the Expenditure Verification; ● the source of funding (final financial report only); ● proof proofs of the transfer of ownership as referred to in Article 7.6 of the Annex II to the Grant Contract (Final financial report only).

Narrative and financial reports. COSPE shall provide the Contracting Authority with all required information on the implementation of the ActionProject. The report reports shall describe the implementation of the Action Project according to the activities envisaged, difficulties encountered, and measures taken to overcome problems, eventual changes introduced, as well as the degree of achievement of its results (impact, outcomes or outputs) as measured by corresponding indicators. The report shall be laid out in order a way to allow an efficient monitoring of the objective(s), the means envisaged and/or or employed and the relevant budget details for the Actiondetails. The level of detail in any report should match that with the description and the budget of the description of the Action and of the budget for the ActionProject. XXXXX shall collect all the necessary information and draw up consolidated interim and final reports. RIPESS IMPACT HUB shall provide all the required information in order to allow COSPE to fulfil the EU requirements. Internal reports will be drafted by each partner to COSPE every six three months, based on physical implementation and financial progress of the activities, by the Management Committee (MC) and confirmed by the consortium, according to the terms and conditions established by the EU. Narrative reports must include the following information/documents: ● ▪ a full account description of all aspects of the ActionProject's implementation for the period covered; ● ▪ the current results within results, by an updated table based on the logical framework Logical Framework matrix including the results achieved by the Action (impact, outcomes or and outputs) as measured by their corresponding indicators, agreed baselines and targets, and relevant sources of verification; ● Attendance ▪ attendance sheets (including the name of all the participants), Report reports for each training and/or event/awareness raising initiative implemented, as well as the corresponding report(s) communication and CV+contract+ToR for appointed experts/consultants attending the activitiesvisibility material; ● ▪ Other relevant reports and documents, as required. Financial Each intermediate financial reports must include the following information/documents: ● ▪ Financial reporting template filled in with details on costs actually incurred in the reporting period; ● , including also the number of units and the average of the unit value for each budget line; ● ▪ the justification for each amendment variance to the budget, in accordance with Art. 9.4 of the Annex II to the Grant Contract; ● all ▪ the forecast per each budget line for the following reporting period; ▪ the supporting documents indicate for each of the expenses recorded in the Financial financial reporting template as per instruction provided in the Guidelines for financial management and reporting (Annex C), required for complying with the Expenditure Verificationexpenditure verification by an external Auditor; ● ▪ all the declarations included in Annex C shall be submitted. With regard to the final financial report, IMPACT HUB shall also submit: ▪ the source of funding (final financial report only)funding; ● proof ▪ proofs of the transfer of ownership of the equipment, vehicles and supplies as referred to in Article 7.6 of the Annex II to the Grant Contract. GENERAL REPORTING TIMETABLE Report Period covered Documents to be submitted Deadline 1st Financial report to COSPE 01/02/2024 – 31/07/2024 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 2nd Financial report to COSPE 01/08/2024 – 31/10/2024 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 3rd Financial report to COSPE 01/11/2024 – 31/01/2025 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents ● End of the 1st reporting period declarations as detailed in Annex C By 30 calendar days after end of reported period 1st intermediate report from COSPE to EU 01/02/2024 – 31/01/2025 ● Financial Report as per Xxxxx XX to the Grant Contract ● Audit report ● Request of payment (if reached at least 70% of the initial pre-financing) By 60 calendar days after the end of the first year 4th Financial report to COSPE 01/02/2025 – 30/04/2025 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 5th Financial report to COSPE 01/05/2025 – 31/07/2025 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 6th Financial report to COSPE 01/08/2025 – 31/10/2025 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 7th Financial report to COSPE 01/11/2025 – 31/01/2026 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents ● End of the 1st reporting period declarations as detailed in Annex C By 30 calendar days after end of reported period 2nd intermediate report from COSPE to EU 01/02/2025 – 31/01/2026 ● Financial Report as per Annex VI to the Grant Contract ● Audit report ● Request of payment (if reached at least 70% of the initial pre-financing) By 60 calendar days after the end of the first year 8th Financial update to COSPE 01/02/2026 – 30/04/2026 ● Financial Reporting Template filled in with actual costs and forecast Supporting Documents By 30 calendar days after end of reported period 9th Financial update to COSPE 01/05/2026 – 31/07/2026 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period Report Period covered Documents to be submitted Deadline 10th Financial update to COSPE 01/08/2026 – 31/10/2026 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 11th Financial report to COSPE 01/11/2026 – 31/01/2027 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period 12th Financial report to COSPE 01/02/2027 – 31/05/2027 ● Financial Reporting Template filled in with actual costs and forecast ● Supporting Documents By 30 calendar days after end of reported period Final financial report only)from COSPE to EU 01/02/2026 – 31/05/2027 ● Financial report and annexes ● Audit report as per Annex VII to the grant contract ● Request of payment of balance ● proofs of the transfer of ownership By 6 months after the end of the first year In case of no cost extension, the reporting schedule to the EU may change. If the Project duration will be over 42 months, an additional intermediate report will be necessary. Expenses must be reported in the actual payment currency. The exchange rate to be applied is the monthly InforEuro exchange rate, according to the month in which each cost is paid. The InforEuro exchange rates are available on the following website: xxxxx://xxxxxxxxxx.xxxxxx.xx/funding- tenders/procedures-guidelines-tenders/information-contractors-and-beneficiaries/exchange-rate- inforeuro_it . IMPACT HUB should be responsible to provide COSPE with any clarification and integration requested by the Contracting Authority, the Audit company and COSPE, observing the deadlines that will be notified.

Narrative and financial reports. COSPE shall provide the Contracting Authority with all required information on the implementation of the Action. The report shall describe the implementation of the Action according to the activities envisaged, difficulties encountered, and measures taken to overcome problems, eventual changes introduced, as well as the degree of achievement of its results (impact, outcomes or outputs) as measured by corresponding indicators. The report shall be laid out in order to allow an efficient monitoring of the objective(s), the means envisaged and/or employed and the budget details for the Action. The level of detail in any report should match that of the description of the Action and of the budget for the Action. XXXXX shall collect all the necessary information and draw up consolidated interim and final reports. RIPESS HREYN shall provide all the required information in order to allow COSPE to fulfil the EU requirements. Internal reports will be drafted every six months, based on physical and financial progress of the activities, by the Management Committee (MC) and confirmed by the consortium, according to the terms and conditions established by the EU. Narrative reports must include the following information/documents: ● a full account of all aspects of the Action's implementation for the period covered; ● the current results within an updated table based on the logical framework matrix including the results achieved by the Action (impact, outcomes or outputs) as measured by their corresponding indicators, agreed baselines and targets, and relevant sources of verification; ● Attendance sheets (including the name of all the participants), Report for each training and/or event/awareness raising initiative implemented, as well as the corresponding report(s) and CV+contract+ToR for appointed experts/consultants attending the activities; ● Other relevant reports and documents, as required. Financial reports must include the following information/documents: ● costs actually incurred in the reporting period; ● the number of units and the average of the unit value for each budget line; ● the justification for each amendment to the budget, in accordance with Art. 9.4 of the Annex II to the Grant Contract; ● all the supporting documents indicate in the Financial Guidelines and required for the Expenditure Verification; ● the source of funding (final financial report only); ● proof of the transfer of ownership as referred to in Article 7.6 of the Annex II to the Grant Contract (Final financial report only).