Common use of Periodic Recruitment Clause in Contracts

Periodic Recruitment. ‌ The State reserves the right to accept additional proposals at any time determined by the State to be in its best interest. These additional proposals shall be evaluated under the same terms and conditions as the original bids and the following: • For the evaluation of the Administrative Proposal, the same process set forth in the original Solicitation shall be followed; • For the evaluation of the Technical Proposal, the same process set forth in the original Solicitation shall be followed; and • For the evaluation of the Cost Proposal, bids received under any subsequent Periodic Recruitments will be evaluated as follows: Step 1: For each region and lot, the Bidder’s proposed fees and markup percentages will be combined via the formula below to establish an estimated total monthly price. Estimated Total Monthly Price = (MMF) + (FSTF) + (MCM) Where: MMF = Monthly Maintenance Fee FSTF = Fire Service Testing Fee. If not included in lot, then FSTF is equated to zero. MCM = Estimated Monthly Cost of Major Corrective Maintenance = (Labor Costs) + (Material Costs) = (H)/12 x [(1 + LMR/100) x ((PWR, Team) + (SB, Team))] + (M)/12 x (1 + MMR/100) = (30 hours)/12 x [(1 + LMR/100) x ((PWR, Team) + (SB, Team))] + ($3300)/12 x (1 + MMR/100) Where: H = The assumed number of hours of Major Corrective Maintenance for one elevator in one year = 30 hours PWR, Team = The prevailing wage rate for a team of two mechanics (one journeyman and one helper) LMR = Labor Markup Rate (%) SB = Supplemental Benefit for a team of two mechanics (one journeyman and one helper) M = The assumed material costs for Major Corrective Maintenance for one elevator in one year = $3300 MMR = Materials Markup Rate (%) Step 2: For each region and lot, the ‘Bidder’s Estimated Total Monthly Price’ for each bid received under periodic recruitment will be averaged with the current Contractors’ Estimated Total Monthly Price to create an “Average Estimated Monthly Price”. For the purposes of this analysis the currently awarded Contractors’ Estimated Total Monthly Price will be calculated using the above formula and the currently awarded MMF, FSTF, LMR and MMR rates for the applicable Lot and Region.

Periodic Recruitment. ‌ The State reserves the right to accept additional proposals at any time determined by the State to be in its best interest. These additional proposals shall be evaluated under the same terms and conditions as the original bids and the following: •  For the evaluation of the Administrative Proposal, the same process set forth in the original Solicitation shall be followed; •  For the evaluation of the Technical Proposal, the same process set forth in the original Solicitation shall be followed; and •  For the evaluation of the Cost Proposal, bids received under any subsequent Periodic Recruitments will be evaluated as follows: Step 1: For each region and lot, the Bidder’s proposed fees and markup percentages will be combined via the formula below to establish an estimated total monthly price. Estimated Total Monthly Price = (MMF) + (FSTF) + (MCM) Where: MMF = Monthly Maintenance Fee FSTF = Fire Service Testing Fee. If not included in lot, then FSTF is equated to zero. MCM = Estimated Monthly Cost of Major Corrective Maintenance = (Labor Costs) + (Material Costs) = (H)/12 x [(1 + LMR/100) x ((PWR, Team) + (SB, Team))] + (M)/12 x (1 + MMR/100) = (30 hours)/12 x [(1 + LMR/100) x ((PWR, Team) + (SB, Team))] + ($3300)/12 x (1 + MMR/100) Where: H = The assumed number of hours of Major Corrective Maintenance for one elevator in one year = 30 hours PWR, Team = The prevailing wage rate for a team of two mechanics (one journeyman and one helper) LMR = Labor Markup Rate (%) SB = Supplemental Benefit for a team of two mechanics (one journeyman and one helper) M = The assumed material costs for Major Corrective Maintenance for one elevator in one year = $3300 MMR = Materials Markup Rate (%) Step 2: For each region and lot, the ‘Bidder’s Estimated Total Monthly Price’ for each bid received under periodic recruitment will be averaged with the current Contractors’ Estimated Total Monthly Price to create an “Average Estimated Monthly Price”. For the purposes of this analysis the currently awarded Contractors’ Estimated Total Monthly Price will be calculated using the above formula and the currently awarded MMF, FSTF, LMR and MMR rates for the applicable Lot and Region.