Common use of Personnel File Contents and Inspection Clause in Contracts

Personnel File Contents and Inspection. 8.1.1 Materials in personnel files of employees that may serve as a basis for affecting the status of their employment are to be made available for the inspection of the person involved. 8.1.2 This material is not to include ratings, reports or records that (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination. 8.1.3 Every employee shall have the right to inspect these materials upon request, provided that the request is made at a time when the person is not actually required to render services to the employing district. 8.1.4 Information of a derogatory nature, except material mentioned in Section 8.1.2 above, shall not be entered or filed unless and until the employee is given notice and an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. The review shall take place during normal business hours, and the employee shall be released from duty for this purpose without salary reduction. 8.1.5 Upon written authorization by an employee, a representative of the Federation shall be permitted to examine materials in said employee's personnel file. 8.1.6 Letters of commendation shall upon request be placed in the personnel file.

Personnel File Contents and Inspection. 8.1.1 Materials in personnel files of employees that may serve as a basis for affecting the status of their employment are to be made available for the inspection of the person involved. 8.1.2 This material is not to include ratings, reports or records that (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination. 8.1.3 Every employee shall have the right to inspect these materials upon request, provided that the request is made at a time when the person is not actually required to render services to the employing district. 8.1.4 Information of a derogatory nature, except material mentioned in Section 8.1.2 above, shall not be entered or filed unless and until the employee is given notice and an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement, his/her their own comments thereon. The review shall take place during normal business hours, and the employee shall be released from duty for this purpose without salary reduction. 8.1.5 Upon written authorization by an employee, a representative of the Federation Association shall be permitted to examine materials in said employee's personnel file. 8.1.6 Letters of commendation shall upon request may be placed in the personnel file.

Personnel File Contents and Inspection. 8.1.1 Materials in personnel files of employees that may serve as a basis for a affecting the status of their employment are to be made available for the inspection of the person involved. Materials not signed and dated will be removed from the employees file unless it is noted that the employee refused to sign (evaluations and/or disciplinary actions that requires a signature or the employee is/was absent). 8.1.2 This material is not to include ratings, reports reports, or records that which (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination. 8.1.3 Every employee shall have the right to inspect these materials upon request, provided that the request is made at a time when the person is not actually required to render services to the employing district. 8.1.4 Materials placed in the file should be signed and dated. 8.1.5 Information of a derogatory nature, except material materials mentioned in Section 8.1.2 above8.1.2, shall not be entered or filed unless and until the employee is given notice notice, and an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. The review shall take place during normal business hours, and the employee shall be released from duty for this purpose without salary reduction. 8.1.5 8.1.6 Upon written authorization by an employee, a representative of the Federation shall be permitted to examine materials in said employee's personnel file. 8.1.6 8.1.7 Letters of commendation shall upon request be placed in the personnel filefiles.