Common use of POLICIES AND PROCEDURES AND DATA COLLECTION Clause in Contracts

POLICIES AND PROCEDURES AND DATA COLLECTION. 1. CONTRACTOR shall develop a P&P, or revise the existing P&P, regarding Data Certification and submit to ADMINISTRATOR no later than twenty (20) calendar days from the start of the Contract. 2. ADMINISTRATOR and CONTRACTOR shall finalize and approve the P&P, in writing, no later than thirty (30) calendar days from the start of the Contract. If the Data Certification P&P has not been approved after thirty (30) days from the start of the Contract, the Certification of Accuracy of Data form cannot be submitted to, or accepted by ADMINISTRATOR, and CONTRACTOR may be deemed out of compliance with the terms and conditions of the Contract. 3. CONTRACTOR shall ensure that all staff is trained and has a clear understanding of the Data Certification P&P. CONTRACTOR will provide signature confirmation of the Data Certification P&P training for each staff member that utilizes enters, reviews, or analyzes the data. 4. CONTRACTOR shall have an identified individual who shall: a. Review the approved data collection database for accuracy and to ensure that each field is completed; b. Develop processes to ensure that all required data forms are completed and updated when appropriate; c. Review the approved data collection system reports to identify trends, gaps and quality of care; County of Orange, Health Care Agency File Folder: X000XX000 Page 39 of 47 Contract MA-042-18010321 d. Submit monthly approved data collection system reports to ADMINISTRATOR by the tenth (10th) of every month for review and return within two (2) weeks with identified corrections; and e. Submit quarterly data to ADMINISTRATOR with verification that outcome data is correct. f. CONTRACTOR will be responsible for ensuring monthly evaluation of Clients using MORS and entering the MORS data into approved data collection system. The rating for each individual client will be entered under the clinical assessment tools. It is expected that the rating for each client will be part of the review done by Program Directors prior to signing the Data Certification Form each month.

POLICIES AND PROCEDURES AND DATA COLLECTION. 1. CONTRACTOR shall develop a P&P, or revise the existing P&P, regarding Data Certification and submit to ADMINISTRATOR no later than twenty (20) calendar days from the start of the Contract. 2. ADMINISTRATOR and CONTRACTOR shall finalize and approve the P&P, in writing, no later than thirty (30) calendar days from the start of the Contract. If the Data Certification P&P has not been approved after thirty (30) days from the start of the Contract, the Certification of Accuracy of Data form cannot be submitted to, or accepted by ADMINISTRATOR, and CONTRACTOR may be deemed out of compliance with the terms and conditions of the Contract. 3. CONTRACTOR shall ensure that all staff is trained and has a clear understanding of the Data Certification P&P. CONTRACTOR will provide signature confirmation of the Data Certification P&P training for each staff member that utilizes enters, reviews, or analyzes the data. 4. CONTRACTOR shall have an identified individual who shall: a. Review the approved data collection database for accuracy and to ensure that each field is completed; b. Develop processes to ensure that all required data forms are completed and updated when appropriate; c. Review the approved data collection system reports to identify trends, gaps and quality of care; County of Orange, Health Care Agency File Folder: X000XX000 Page 39 of 47 Contract MA-042-18010321; d. Submit monthly approved data collection system reports to ADMINISTRATOR by the tenth (10th) of every month for review and return within two (2) weeks with identified corrections; and e. Submit quarterly data to ADMINISTRATOR with verification that outcome data is correct. f. CONTRACTOR will be responsible for ensuring monthly evaluation of Clients using MORS and entering the MORS data into approved data collection system. The rating for each individual client member will be entered under the clinical assessment tools. It is expected that the rating for each client member will be part of the review done by Program Directors prior to signing the Data Certification Form each month.

POLICIES AND PROCEDURES AND DATA COLLECTION. 1. CONTRACTOR shall develop a P&P, or revise the existing P&P, regarding Data Certification and submit to ADMINISTRATOR no later than twenty (20) calendar days from the start of the Contract. 2. ADMINISTRATOR and CONTRACTOR shall finalize and approve the P&P, in writing, no later than thirty (30) calendar days from the start of the Contract. If the Data Certification P&P has not been approved after thirty (30) days from the start of the Contract, the Certification of Accuracy of Data form cannot be submitted to, or accepted by ADMINISTRATOR, and CONTRACTOR may be deemed out of compliance with the terms and conditions of the Contract. 3. CONTRACTOR shall ensure that all staff is trained and has a clear understanding of the Data Certification P&P. CONTRACTOR will provide signature confirmation of the Data Certification P&P training for each staff member that utilizes enters, reviews, or analyzes the data.. // // County of Orange, Health Care Agency File Folder: M042NW043 Page 41 of 47 Contract MA-042-18010268 4. CONTRACTOR shall have an identified individual who shall: a. Review the approved data collection database for accuracy and to ensure that each field is completed; b. Develop processes to ensure that all required data forms are completed and updated when appropriate; c. Review the approved data collection system reports to identify trends, gaps and quality of care; County of Orange, Health Care Agency File Folder: X000XX000 Page 39 of 47 Contract MA-042-18010321; d. Submit monthly approved data collection system reports to ADMINISTRATOR by the tenth (10th) of every month for review and return within two (2) weeks with identified corrections; and e. Submit quarterly data to ADMINISTRATOR with verification that outcome data is correct. f. CONTRACTOR will be responsible for ensuring monthly evaluation of Clients using MORS and entering the MORS data into approved data collection system. The rating for each individual client member will be entered under the clinical assessment tools. It is expected that the rating for each client member will be part of the review done by Program Directors prior to signing the Data Certification Form each month.

POLICIES AND PROCEDURES AND DATA COLLECTION. 1. CONTRACTOR shall develop a P&P, or revise the existing P&P, regarding Data Certification and submit to ADMINISTRATOR no later than twenty (20) calendar days from the start of the Contract. 2. ADMINISTRATOR and CONTRACTOR shall finalize and approve the P&P, in writing, no later than thirty (30) calendar days from the start of the Contract. If the Data Certification P&P has not been approved after thirty (30) days from the start of the Contract, the Certification of Accuracy of Data form cannot be submitted to, or accepted by ADMINISTRATOR, and CONTRACTOR may be deemed out of compliance with the terms and conditions of the Contract. 3. CONTRACTOR shall ensure that all staff is trained and has a clear understanding of the Data Certification P&P. CONTRACTOR will provide signature confirmation of the Data Certification P&P training for each staff member that utilizes enters, reviews, or analyzes the data.. // // County of Orange, Health Care Agency File Folder: M042NW044 Page 41 of 47 Contract MA-042-18010274 4. CONTRACTOR shall have an identified individual who shall: a. Review the approved data collection database for accuracy and to ensure that each field is completed; b. Develop processes to ensure that all required data forms are completed and updated when appropriate; c. Review the approved data collection system reports to identify trends, gaps and quality of care; County of Orange, Health Care Agency File Folder: X000XX000 Page 39 of 47 Contract MA-042-18010321; d. Submit monthly approved data collection system reports to ADMINISTRATOR by the tenth (10th) of every month for review and return within two (2) weeks with identified corrections; and e. Submit quarterly data to ADMINISTRATOR with verification that outcome data is correct. f. CONTRACTOR will be responsible for ensuring monthly evaluation of Clients using MORS and entering the MORS data into approved data collection system. The rating for each individual client member will be entered under the clinical assessment tools. It is expected that the rating for each client member will be part of the review done by Program Directors prior to signing the Data Certification Form each month.

POLICIES AND PROCEDURES AND DATA COLLECTION. 1. CONTRACTOR shall develop a P&P, or revise the existing P&P, regarding Data County of Orange, Health Care Agency File Folder: M042NW044 Page 38 of 45 Contract MA-042-18010274 Certification and submit to ADMINISTRATOR no later than twenty (20) calendar days from the start of the Contract. 2. ADMINISTRATOR and CONTRACTOR shall finalize and approve the P&P, in writing, no later than thirty (30) calendar days from the start of the Contract. If the Data Certification P&P has not been approved after thirty (30) days from the start of the Contract, the Certification of Accuracy of Data form cannot be submitted to, or accepted by ADMINISTRATOR, and CONTRACTOR may be deemed out of compliance with the terms and conditions of the Contract. 3. CONTRACTOR shall ensure that all staff is are trained and has have a clear understanding of the Data Certification P&P. CONTRACTOR will provide signature confirmation of the Data Certification P&P training for each staff member that utilizes enters, reviews, or analyzes the data. 4. CONTRACTOR shall have an identified individual who shall: a. Review the approved data collection database for accuracy and to ensure that each field is completed; b. Develop processes to ensure that all required data forms are completed and updated when appropriate; c. Review the approved data collection system reports to identify trends, gaps gaps, and quality of care; County of Orange, Health Care Agency File Folder: X000XX000 Page 39 of 47 Contract MA-042-18010321; d. Submit monthly approved data collection system reports to ADMINISTRATOR by the tenth (10th) of every month for review and return within two (2) weeks with identified corrections; and e. Submit quarterly data to ADMINISTRATOR with verification that outcome data is correct. f. CONTRACTOR will be responsible for ensuring monthly evaluation of Clients using MORS and entering the MORS data into approved data collection system. The rating for each individual client member will be entered under the clinical assessment tools. It is expected that the rating for each client member will be part of the review done by Program Directors prior to signing the Data Certification Form each month.

POLICIES AND PROCEDURES AND DATA COLLECTION. 1. CONTRACTOR shall develop a P&P, or revise the existing P&P, regarding Data Certification and submit to ADMINISTRATOR no later than twenty (20) calendar days from the start of the Contract. 2. ADMINISTRATOR and CONTRACTOR shall finalize and approve the P&P, in writing, no later than thirty (30) calendar days from the start of the Contract. If the Data Certification P&P has not been approved after thirty (30) days from the start of the Contract, the Certification of Accuracy of Data form cannot be submitted to, or accepted by ADMINISTRATOR, and CONTRACTOR may be deemed out of compliance with the terms and conditions of the Contract. 3. CONTRACTOR shall ensure that all staff is trained and has a clear understanding of the Data Certification P&P. CONTRACTOR will provide signature confirmation of the Data Certification P&P training for each staff member that utilizes enters, reviews, or analyzes the data.. // // 4. CONTRACTOR shall have an identified individual who shall: a. Review the approved data collection database for accuracy and to ensure that each field is completed; b. Develop processes to ensure that all required data forms are completed and updated when appropriate; c. Review the approved data collection system reports to identify trends, gaps and quality of care; County of Orange, Health Care Agency File Folder: X000XX000 Page 39 of 47 Contract MA-042-18010321; d. Submit monthly approved data collection system reports to ADMINISTRATOR by the tenth (10th) of every month for review and return within two (2) weeks with identified corrections; and e. Submit quarterly data to ADMINISTRATOR with verification that outcome data is correct. f. CONTRACTOR will be responsible for ensuring monthly evaluation of Clients using MORS and entering the MORS data into approved data collection system. The rating for each individual client member will be entered under the clinical assessment tools. It is expected that the rating for each client member will be part of the review done by Program Directors prior to signing the Data Certification Form each month.