Common use of Progress Report and Application for Reimbursement Clause in Contracts

Progress Report and Application for Reimbursement. 1. The LP can only submit Progress Report and Application for Reimbursement to the MA/JS by providing proof of progress of the project. Therefore, the LP has to submit a Progress Report with each Application for Reimbursement consisting of an activity report which contains the description of the activities carried out and their outputs and results during the reporting period and of a financial report presenting the financial progress of the project in accordance with the approved Application Form. 2. The LP has to submit the Progress Report and the Application for Reimbursement on a 6 month basis reporting period starting from month of the approval date of the project (Article 2(1)) except the first and the last reporting period that can be different than 6 months. The Progress Report and the Application for Reimbursement (including the last Progress Report and Application for Reimbursement) have to be submitted to the MA/JS within 3 months started from the end date of each reporting period and ended at the deadline indicated in the Article 4(3). 3. The reporting periods and the deadlines for submission of the Progress Report and Application for Reimbursement of the project are the followings: Period ID Reporting period (dd/mm/yyyy- dd/mm/yyyy) Deadline for submission of the Progress Report and Application for Reimbursement (dd/mm/yyyy) Spending xxxxxxxx0 EUR Total Project budget ………………. 4. The LP shall respect the reporting deadlines set in Article 4(3). In case of any delays, the MA/JS shall be notified in written form on the reasons and on the timeline of the delay. The timeframe for the prolongation to the reporting deadlines shall be confirmed by the MA/JS in each case. 5. As general rule, Progress Reports and Application for Reimbursements have to cover the expenditure incurred in the eligible project period and paid until the end date of the given reporting period and the costs calculated as flat rate related to the given reporting period respectively, with the exceptions described in Article 4(7) and 4(8). 6. The first Progress Report and Application for Reimbursement has to cover the project expenditure incurred and paid within the starting date of the project and the end date of the first reporting period. 7. The Final Report includes the last Progress Report and Application for Reimbursement and summarises the project activities for the whole project period. The expenditure incurred by the end date of the last reporting period and the control costs related to the last Progress Report and the Application for Reimbursement shall be paid within the deadline set in Article 2(3)c). 8. The transmission of documents and data between the MA/JS and the LP shall be carried out using the electronic data exchange system set by the Programme. The MA/JS shall adopt rules for the use of the electronic data exchange system and its access shall be only permitted by means of an individual username and password. In case of unavailability of the electronic data exchange system, the MA/JS will inform the LP on how to process the transmission of project data accordingly. 9. The language of reporting is English. The reporting forms are defined by the Danube Transnational Programme in the electronic data exchange system and are obligatory to use. 10. The LP has to fill in and submit the Progress/Final Report and the Application for Reimbursement to the MA/JS online through the electronic data exchange system. 1 Validated expenditure at project level including expenditure of ERDF and ENI partners. 11. Further rules on reporting – including the documents to be submitted with the Progress Report – are set in the Implementation Manual.

Progress Report and Application for Reimbursement. 1. The LP can only submit Progress Report and Application for Reimbursement to the MA/JS by providing proof of progress of the project. Therefore, the LP has to submit a Progress Report with each Application for Reimbursement consisting of an activity report which contains the description of the activities carried out and their outputs and results during the reporting period and of a financial report presenting the financial progress of the project in accordance with the approved Application Form. 2. The LP has to submit the Progress Report and the Application for Reimbursement on a 6 month yearly basis reporting period starting from month of the approval date of the project (Article 2(1)) except the first and the last reporting period that can be different than 6 months). The Progress Report and the Application for Reimbursement (including the last Progress Report and Application for Reimbursement) have to be submitted to the MA/JS within 3 months started from the end date of each reporting period and ended at the deadline indicated in the Article 4(3). 3. The reporting periods and the deadlines for submission of the Progress Report and Application for Reimbursement of the project are the followings: Period ID Reporting period (dd/mm/yyyy- dd/mm/yyyy) Deadline for submission of the Progress Report and Application for Reimbursement (dd/mm/yyyy) Spending xxxxxxxx0 EUR Total Project budget ………………. 4. Additional obligatory reporting deadlines to submit Progress Report and Application for Reimbursement may be set by the MA/JS in order to avoid de-commitment of ERDF and/or IPA contribution at programme level. The additional deadlines will be communicated in advance to the LPs by the MA/JS. 5. According to the needs of the project, the LP may submit up to four Interim Progress Reports and Applications for Reimbursement each year. 6. The LP shall respect the reporting deadlines set in Article 4(3). In case of any delays, the MA/JS shall be notified in written form on the reasons and on the timeline of the delay. The timeframe for the prolongation to the reporting deadlines shall be confirmed by the MA/JS in each case. 57. As general rule, Progress Reports and Application for Reimbursements have to cover the expenditure incurred in the eligible project period and paid until the end date of the given reporting period and the costs calculated as flat rate related to the given reporting period respectively, with the exceptions described in Article 4(74(8) and 4(84(9). 68. The first Progress Report and Application for Reimbursement has have to cover the project expenditure incurred and paid within the starting date of the project and the end date of the first reporting period. 79. The Final Report includes the last Progress Report and Application for Reimbursement and summarises the project activities for the whole project period. The expenditure incurred by the end date of the last reporting period and the control costs related to the last Progress Report and the Application for Reimbursement shall be paid within the deadline set in Article 2(3)c2(3)b). 8. The transmission of documents and data between the MA/JS and the LP shall be carried out using the electronic data exchange system set by the Programme. The MA/JS shall adopt rules for the use of the electronic data exchange system and its access shall be only permitted by means of an individual username and password. In case of unavailability of the electronic data exchange system, the MA/JS will inform the LP on how to process the transmission of project data accordingly. 910. The language of reporting is English. The reporting forms are defined by the Danube Transnational Programme in the electronic data exchange system Danube Monitoring System and are obligatory to use. 1011. The LP has to fill in and submit the Progress/Final Report and the Application for Reimbursement to the MA/JS online through the electronic data exchange systemDanube Monitoring System. Access to the Danube Monitoring System is only permitted by means of an individual username and password. The Rules of Use of the Danube Monitoring System are set in Annex 4 of this contract. 1 Validated expenditure at project level including expenditure of ERDF and ENI IPA partners. 1112. Further rules on reporting – including the documents to be submitted with the Progress Report – are set in the PAC Implementation Manual.

Progress Report and Application for Reimbursement. 1. The LP can only submit Progress Report and Application for Reimbursement to the MA/JS by providing proof of progress of the project. Therefore, the LP has to submit a Progress Report with each Application for Reimbursement consisting of an activity report which contains the description of the activities carried out and their outputs and results during the reporting period and of a financial report presenting the financial progress of the project in accordance with the approved Application Form. 2. The LP has to submit the Progress Report and the Application for Reimbursement on a 6 month yearly basis reporting period starting from month of the approval date of the project (Article 2(1)) except the first and the last reporting period that can be different than 6 months). The Progress Report and the Application for Reimbursement (including the last Progress Report and Application for Reimbursement) have to be submitted to the MA/JS within 3 months started from the end date of each reporting period and ended at the deadline indicated in the Article 4(3). 3. The reporting periods and the deadlines for submission of the Progress Report and Application for Reimbursement of the project are the followings: Period ID Reporting period (dd/mm/yyyy- dd/mm/yyyy) Deadline for submission of the Progress Report and Application for Reimbursement (dd/mm/yyyy) Spending xxxxxxxx0 EUR Total Project budget ………………. 4. Additional obligatory reporting deadlines to submit Progress Report and Application for Reimbursement may be set by the MA/JS in order to avoid de-commitment of ERDF and/or IPA and/or ENI contribution at programme level. The additional deadlines will be communicated in advance to the LPs by the MA/JS. 5. According to the needs of the project, the LP may submit up to one half yearly Interim Progress Reports and Applications for Reimbursement. 6. The LP shall respect the reporting deadlines set in Article 4(3). In case of any delays, the MA/JS shall be notified in written form on the reasons and on the timeline of the delay. The timeframe for the prolongation to the reporting deadlines shall be confirmed by the MA/JS in each case. 57. As general rule, Progress Reports and Application for Reimbursements have to cover the expenditure incurred in the eligible project period and paid until the end date of the given reporting period and the costs calculated as flat rate related to the given reporting period respectively, with the exceptions described in Article 4(74(8) and 4(84(9). 68. The first Progress Report and Application for Reimbursement has have to cover the project expenditure incurred and paid within the starting date of the project and the end date of the first reporting period. 79. The Final Report includes the last Progress Report and Application for Reimbursement and summarises the project activities for the whole project period. The expenditure incurred by the end date of the last reporting period and the control costs related to the last Progress Report and the Application for Reimbursement shall be paid within the deadline set in Article 2(3)c2(3)b). 810. The transmission of documents and data between the MA/JS and the LP shall be carried out using the electronic data exchange system set by the Programme. The MA/JS shall adopt rules for the use of the electronic data exchange system and its access shall be only permitted by means of an individual username and password. In case of unavailability of the electronic data exchange system, the MA/JS will inform the LP on how to process the transmission of project data accordingly. 91 Validated expenditure at project level including expenditure of ERDF and IPA and ENI partners. 11. The language of reporting is English. The reporting forms are defined by the Danube Transnational Programme in the electronic data exchange system and are obligatory to use. 1012. The LP has to fill in and submit the Progress/Final Report and the Application for Reimbursement to the MA/JS online through the electronic data exchange system. 1 Validated expenditure at project level including expenditure of ERDF and ENI partners. 1113. Further rules on reporting – including the documents to be submitted with the Progress Report – are set in the Implementation Manual.

Progress Report and Application for Reimbursement. 1. The LP can only submit Progress Report and Application for Reimbursement to the MA/JS by providing proof of progress of the project. Therefore, the LP has to submit a Progress Report with each Application for Reimbursement consisting of an activity report which contains the description of the activities carried out and their outputs and results during the reporting period and of a financial report presenting the financial progress of the project in accordance with the approved Application Form. 2. The LP has to submit the Progress Report and the Application for Reimbursement on a 6 month basis reporting period starting from month of the approval date of the project (Article 2(1)) except the first and the last reporting period that can be different than 6 months. The Progress Report and the Application for Reimbursement (including the last Progress Report and Application for Reimbursement) have to be submitted to the MA/JS within 3 months started from the end date of each reporting period and ended at the deadline indicated in the Article 4(3). 3. The reporting periods and the deadlines for submission of the Progress Report and Application for Reimbursement of the project are the followings: Period ID Reporting period (dd/mm/yyyy- dd/mm/yyyy) Deadline for submission of the Progress Report and Application for Reimbursement (dd/mm/yyyy) Spending xxxxxxxx0 EUR Total Project budget ………………. 4. Additional obligatory reporting deadlines to submit Progress Report and Application for Reimbursement may be set by the MA/JS in order to avoid de-commitment of ERDF and/or IPA contribution at programme level. The additional deadlines will be communicated in advance to the LPs by the MA/JS. 5. The LP shall respect the reporting deadlines set in Article 4(3). In case of any delays, the MA/JS shall be notified in written form on the reasons and on the timeline of the delay. The timeframe for the prolongation to the reporting deadlines shall be confirmed by the MA/JS in each case. 56. As general rule, Progress Reports and Application for Reimbursements have to cover the expenditure incurred in the eligible project period and paid until the end date of the given reporting period and the costs calculated as flat rate related to the given reporting period respectively, with the exceptions described in Article 4(7) and 4(8). 67. The first Progress Report and Application for Reimbursement has have to cover the preparation costs in form of lump sum and the project expenditure incurred and paid within the starting date of the project and the end date of the first reporting period. 78. The Final Report includes the last Progress Report and Application for Reimbursement and summarises the project activities for the whole project period. The expenditure incurred by the end date of the last reporting period and the control costs related to the last Progress Report and the Application for Reimbursement shall be paid within the deadline set in Article 2(3)c). 8. The transmission of documents and data between the MA/JS and the LP shall be carried out using the electronic data exchange system set by the Programme. The MA/JS shall adopt rules for the use of the electronic data exchange system and its access shall be only permitted by means of an individual username and password. In case of unavailability of the electronic data exchange system, the MA/JS will inform the LP on how to process the transmission of project data accordingly. 9. The language of reporting is English. The reporting forms are defined by the Danube Transnational Programme in the electronic data exchange system Danube Monitoring System and are obligatory to use. 10. The LP has to fill in and submit the Progress/Final Report and the Application for Reimbursement to the MA/JS online through the electronic data exchange systemDanube Monitoring System. Access to the Danube Monitoring System is only permitted by means of an individual username and password. The Rules of Use of the Danube Monitoring System are set in Annex 4 of this contract. 1 Validated expenditure at project level including expenditure of ERDF and ENI IPA partners. 11. Further rules on reporting – including the documents to be submitted with the Progress Report – are set in the Implementation Manual.

Progress Report and Application for Reimbursement. 1. The LP can only submit Progress Report and Application for Reimbursement to the MA/JS by providing proof of progress of the project. Therefore, the LP has to submit a Progress Report with each Application for Reimbursement consisting of an activity report which contains the description of the activities carried out and their outputs and results during the reporting period and of a financial report presenting the financial progress of the project in accordance with the approved Application Form. 2. The LP has to submit the Progress Report and the Application for Reimbursement on a 6 month basis reporting period starting from month of the approval date of the project project (Article 2(1)1) except the first and the last reporting period that can be different than 6 months. The Progress Report and the Application for Reimbursement (including the last Progress Report and Application for Reimbursement) have to be submitted to the MA/JS within 3 months started from the end date of each reporting period and ended at the deadline indicated in the Article 4(3). 3. The reporting periods and the deadlines for submission of the Progress Report and Application for Reimbursement of the project are the followings: Period ID Reporting period (dd/mm/yyyy- dd/mm/yyyy) Deadline for submission of the Progress Report and Application for Reimbursement (dd/mm/yyyy) Spending xxxxxxxx0 EUR Total Project budget ………………. 4. Additional obligatory reporting deadlines to submit Progress Report and Application for Reimbursement may be set by the MA/JS in order to avoid de-commitment of ERDF and/or IPA/ENI contribution at programme level. The additional deadlines will be communicated in advance to the LPs by the MA/JS. 5. The LP shall respect the reporting deadlines set in Article 4(3). In case of any delays, the MA/JS shall be notified in written form on the reasons and on the timeline of the delay. The timeframe for the prolongation to of the reporting deadlines shall be confirmed by the MA/JS in each case. 56. As general rule, Progress Reports and Application for Reimbursements have to cover the expenditure incurred in the eligible project period and paid until the end date of the given reporting period and the costs calculated as flat rate related to the given reporting period respectively, with the exceptions exception described in Article 4(7) and 4(8). 67. The first Progress Report and Application for Reimbursement has have to cover the project expenditure incurred and paid within the starting date of the project and the end date of the first reporting period. 78. The Final Report includes the last Progress Report and Application for Reimbursement and summarises the project activities for the whole project period. The expenditure incurred by the end date of the last reporting period and the control costs related to the 1 Validated expenditure at project level including expenditure of ERDF, IPA and ENI partners. last Progress Report and the Application for Reimbursement shall be paid within the deadline set in Article 2(3)c2(3)b). 89. The transmission of documents and data between the MA/JS and the LP shall be carried out using the electronic data exchange system set by the Programme. The MA/JS shall adopt rules for the use of Access to the electronic data exchange system and its access shall be is only permitted by means of an individual username and password. The Rules of Use of the electronic data exchange system are set in Annex 4 of this contract. In case of unavailability of the electronic data exchange system, the MA/JS will inform the LP on how to process the transmission of project data accordingly. 910. The language of reporting is English. The reporting forms are defined by the Danube Transnational Programme in the electronic data exchange system and are obligatory to use. 1011. The LP has to fill in and submit the Progress/Final Report and the Application for Reimbursement to the MA/JS online through the electronic data exchange system. 1 Validated expenditure at project level including expenditure of ERDF and ENI partners. 1112. Further rules on reporting – including the documents to be submitted with the Progress Report – are set in the Implementation DSP Programme Manual.

Progress Report and Application for Reimbursement. 1. The LP can only submit Progress Report and Application for Reimbursement to the MA/JS by providing proof of progress of the project. Therefore, the LP has to submit a Progress Report with each Application for Reimbursement consisting of an activity report which contains the description of the activities carried out and their outputs and results during the reporting period and of a financial report presenting the financial progress of the project in accordance with the approved Application Form. 2. The LP has to submit the Progress Report and the Application for Reimbursement on a 6 month basis reporting period starting from month of the approval date of the project (Article 2(1)) except the first and the last reporting period that can be different than 6 months. The Progress Report and the Application for Reimbursement (including the last Progress Report and Application for Reimbursement) have to be submitted to the MA/JS within 3 months started from the end date of each reporting period and ended at the deadline indicated in the Article 4(3). 3. The reporting periods and the deadlines for submission of the Progress Report and Application for Reimbursement of the project are the followings: Period ID Reporting period (dd/mm/yyyy- dd/mm/yyyy) Deadline for submission of the Progress Report and Application for Reimbursement (dd/mm/yyyy) Spending xxxxxxxx0 EUR Total Project budget ………………. 4. Additional obligatory reporting deadlines to submit Progress Report and Application for Reimbursement may be set by the MA/JS in order to avoid de-commitment of ERDF and/or IPA and/or ENI contribution at programme level. The additional deadlines will be communicated in advance to the LPs by the MA/JS. 5. The LP shall respect the reporting deadlines set in Article 4(3). In case of any delays, the MA/JS shall be notified in written form on the reasons and on the timeline of the delay. The timeframe for the prolongation to the reporting deadlines shall be confirmed by the MA/JS in each case. 56. As general rule, Progress Reports and Application for Reimbursements have to cover the expenditure incurred in the eligible project period and paid until the end date of the given reporting period and the costs calculated as flat rate related to the given reporting period respectively, with the exceptions described in Article 4(7) and 4(8). 67. The first Progress Report and Application for Reimbursement has have to cover the preparation costs in form of lump sum and the project expenditure incurred and paid within the starting date of the project and the end date of the first reporting period. 78. The Final Report includes the last Progress Report and Application for Reimbursement and summarises the project activities for the whole project period. The expenditure incurred by the end date of the last reporting period and the control costs related to the 1 Validated expenditure at project level including expenditure of ERDF and IPA and ENI partners. last Progress Report and the Application for Reimbursement shall be paid within the deadline set in Article 2(3)c). 89. The transmission of documents and data between the MA/JS and the LP shall be carried out using the electronic data exchange system set by the Programme. The MA/JS shall adopt rules for the use of the electronic data exchange system and its access shall be only permitted by means of an individual username and password. In case of unavailability of the electronic data exchange system, the MA/JS will inform the LP on how to process the transmission of project data accordingly. 910. The language of reporting is English. The reporting forms are defined by the Danube Transnational Programme in the electronic data exchange system and are obligatory to use. 1011. The LP has to fill in and submit the Progress/Final Report and the Application for Reimbursement to the MA/JS online through the electronic data exchange system. 1 Validated expenditure at project level including expenditure of ERDF and ENI partners. 1112. Further rules on reporting – including the documents to be submitted with the Progress Report – are set in the Implementation Manual.