{"component": "clause", "props": {"groups": [{"samples": [{"hash": "eki71pM9KYD", "uri": "/contracts/eki71pM9KYD#property-management-system", "label": "Purchase Order", "score": 24.2067077344, "published": true}, {"hash": "ht4CZCnm5NR", "uri": "/contracts/ht4CZCnm5NR#property-management-system", "label": "Purchase Order", "score": 23.6700889802, "published": true}, {"hash": "1Jo06PavMnz", "uri": "/contracts/1Jo06PavMnz#property-management-system", "label": "Purchase Order", "score": 22.5790554415, "published": true}], "snippet": "If the supplier has Defense Contract Management Agency (DCMA) surveillance, the supplier may also submit a copy of the DCMA letter indicating approval of the Supplier's current Property Management System. This approval will be included as a mitigating factor in the suppliers risk assessment. Should the Supplier receive an inadequate rating during future DCMA Property Management System Analysis (PMSA), the Supplier must provide notice to GDLS-C no later than 30 days after notification of non-compliance.", "size": 3, "snippet_links": [{"key": "if-the-supplier", "type": "clause", "offset": [0, 15]}, {"key": "management-agency", "type": "definition", "offset": [37, 54]}, {"key": "a-copy-of-the", "type": "clause", "offset": [105, 118]}, {"key": "approval-of", "type": "clause", "offset": [142, 153]}, {"key": "current-property", "type": "definition", "offset": [169, 185]}, {"key": "mitigating-factor", "type": "clause", "offset": [241, 258]}, {"key": "risk-assessment", "type": "definition", "offset": [276, 291]}, {"key": "system-analysis", "type": "clause", "offset": [381, 396]}, {"key": "the-supplier-must", "type": "clause", "offset": [405, 422]}, {"key": "notice-to", "type": "definition", "offset": [431, 440]}, {"key": "notification-of-non", "type": "clause", "offset": [476, 495]}], "hash": "363843e6426781689a9b65862f3beac0", "id": 2}, {"samples": [{"hash": "8FRv7LpnyJ1", "uri": "/contracts/8FRv7LpnyJ1#property-management-system", "label": "Contract", "score": 29.7157783752, "published": true}, {"hash": "606kUGdtiop", "uri": "/contracts/606kUGdtiop#property-management-system", "label": "Contract", "score": 29.6938794345, "published": true}, {"hash": "50BV93tt5V6", "uri": "/contracts/50BV93tt5V6#property-management-system", "label": "Turf Protection Services Contract", "score": 29.1402252179, "published": true}], "snippet": "System established by the Contractor that is used to manage GFP/GFE in its possession to control, use, preserve, protect, repair, and maintain.", "size": 3, "snippet_links": [{"key": "by-the-contractor", "type": "clause", "offset": [19, 36]}, {"key": "to-control", "type": "definition", "offset": [86, 96]}], "hash": "813c74164efc1095d6b79d41c9a29dbe", "id": 1}, {"samples": [{"hash": "7vGE5Yrcr2i", "uri": "/contracts/7vGE5Yrcr2i#property-management-system", "label": "Oasis+ Mac Program Women Owned Small Business (Wosb) Contract", "score": 33.4708354383, "published": true}], "snippet": "\u200c An approved property management system provides for internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession. Approval of a Contractor\u2019s property management system is determined by the Contractor\u2019s cognizant DCMA or CFA CO.", "size": 3, "snippet_links": [{"key": "approved-property", "type": "definition", "offset": [5, 22]}, {"key": "internal-controls", "type": "definition", "offset": [54, 71]}, {"key": "government-property", "type": "definition", "offset": [138, 157]}, {"key": "approval-of", "type": "clause", "offset": [177, 188]}, {"key": "a-contractor", "type": "clause", "offset": [189, 201]}, {"key": "by-the-contractor", "type": "clause", "offset": [245, 262]}], "hash": "42de532dd46b76b4a7746d6ca3086f13", "id": 3}, {"samples": [{"hash": "8FRv7LpnyJ1", "uri": "/contracts/8FRv7LpnyJ1#property-management-system", "label": "Contract", "score": 29.7157783752, "published": true}, {"hash": "606kUGdtiop", "uri": "/contracts/606kUGdtiop#property-management-system", "label": "Contract", "score": 29.6938794345, "published": true}], "snippet": "The Government will not be issuing any property.", "size": 2, "snippet_links": [{"key": "the-government", "type": "definition", "offset": [0, 14]}], "hash": "8e4c8fb70b3d47f5b16fd93c8508dd51", "id": 4}, {"samples": [{"hash": "6LyPzieymDP", "uri": "/contracts/6LyPzieymDP#property-management-system", "label": "Cost Reimbursable Master Subaward", "score": 24.1704312115, "published": true}], "snippet": "The Subawardee agrees to conduct physical property inventories, to maintain property records and necessary control procedures, and to provide adequate maintenance with respect to all equipment acquired under any Task Order to this Master Subaward. The Subawardee may develop and use its own property management system which must conform to all applicable state and local laws, rules, and regulations. If an adequate system for accounting in personal property owned by the Master Subawardee or its subcontractors, is not in place or currently in use, the Property Accounting System Manual issued by the State of Texas Comptroller of Public Accounts shall be used as a guide for establishing such a system.", "size": 1, "snippet_links": [{"key": "agrees-to", "type": "clause", "offset": [15, 24]}, {"key": "property-inventories", "type": "clause", "offset": [42, 62]}, {"key": "property-records", "type": "definition", "offset": [76, 92]}, {"key": "control-procedures", "type": "clause", "offset": [107, 125]}, {"key": "to-provide", "type": "definition", "offset": [131, 141]}, {"key": "adequate-maintenance", "type": "definition", "offset": [142, 162]}, {"key": "with-respect-to", "type": "clause", "offset": [163, 178]}, {"key": "all-equipment", "type": "clause", "offset": [179, 192]}, {"key": "task-order", "type": "definition", "offset": [212, 222]}, {"key": "state-and-local-laws", "type": "clause", "offset": [355, 375]}, {"key": "and-regulations", "type": "clause", "offset": [384, 399]}, {"key": "personal-property", "type": "clause", "offset": [441, 458]}, {"key": "owned-by", "type": "definition", "offset": [459, 467]}, {"key": "in-place", "type": "definition", "offset": [520, 528]}, {"key": "currently-in-use", "type": "definition", "offset": [532, 548]}, {"key": "system-manual", "type": "clause", "offset": [574, 587]}, {"key": "the-state-of-texas", "type": "clause", "offset": [598, 616]}, {"key": "public-accounts", "type": "definition", "offset": [632, 647]}], "hash": "b9eb12e6188b7d93cfe410129f47f697", "id": 5}, {"samples": [{"hash": "1uDa5naGtAp", "uri": "/contracts/1uDa5naGtAp#property-management-system", "label": "Contract", "score": 30.0935351012, "published": true}], "snippet": "The Contractor shall establish a system to manage Government Furnished Equipment (GFE) in its possession to control, use, preserve, protect, repair and maintain. The Property Management System (PMS) must be adequate to satisfy the requirements of Property Management in accordance with (IAW) FAR clause 52.245-1 Government Property.", "size": 1, "snippet_links": [{"key": "the-contractor-shall", "type": "clause", "offset": [0, 20]}, {"key": "government-furnished-equipment", "type": "definition", "offset": [50, 80]}, {"key": "to-control", "type": "definition", "offset": [105, 115]}, {"key": "repair-and-maintain", "type": "clause", "offset": [141, 160]}, {"key": "the-property", "type": "clause", "offset": [162, 174]}, {"key": "the-requirements", "type": "clause", "offset": [227, 243]}, {"key": "in-accordance-with", "type": "definition", "offset": [267, 285]}, {"key": "government-property", "type": "definition", "offset": [312, 331]}], "hash": "b657a039567a39d3947fe94506d8a633", "id": 6}, {"samples": [{"hash": "WaogaZy6Y", "uri": "/contracts/WaogaZy6Y#property-management-system", "label": "Contract", "score": 24.1704312115, "published": true}], "snippet": "(OCTOBER 2015)", "size": 1, "snippet_links": [], "hash": "bff90348a9decfceab0ed330d9d5858e", "id": 7}, {"samples": [{"hash": "5GyH85S2iqH", "uri": "/contracts/5GyH85S2iqH#property-management-system", "label": "Master Cooperative Agreement", "score": 34.341391293, "published": true}], "snippet": "(Mar 2015)\nSection A. Insurance coverage for real property and equipment. You must, at a minimum, provide the equivalent insurance coverage for real property and equipment\nSection B. Other management system standards for a State. Your property management system for equipment acquired or improved in whole or in part under this award must be in accordance with your State laws and procedures.\nSection C. Other management system standards for an institution of higher education, nonprofit organization, local government, or Indian tribe. Your procedures for managing equipment (including replacement equipment) acquired or improved in whole or in part under this award must, as a minimum, meet the requirements in this Section.", "size": 1, "snippet_links": [{"key": "coverage-for", "type": "clause", "offset": [32, 44]}, {"key": "real-property-and-equipment", "type": "clause", "offset": [45, 72]}, {"key": "provide-the", "type": "clause", "offset": [98, 109]}, {"key": "equivalent-insurance", "type": "definition", "offset": [110, 130]}, {"key": "other-management", "type": "clause", "offset": [183, 199]}, {"key": "system-standards", "type": "definition", "offset": [200, 216]}, {"key": "your-property", "type": "definition", "offset": [230, 243]}, {"key": "for-equipment", "type": "clause", "offset": [262, 275]}, {"key": "in-accordance-with", "type": "definition", "offset": [342, 360]}, {"key": "state-laws", "type": "clause", "offset": [366, 376]}, {"key": "and-procedures", "type": "clause", "offset": [377, 391]}, {"key": "institution-of-higher-education", "type": "definition", "offset": [445, 476]}, {"key": "nonprofit-organization", "type": "clause", "offset": [478, 500]}, {"key": "local-government", "type": "definition", "offset": [502, 518]}, {"key": "indian-tribe", "type": "clause", "offset": [523, 535]}, {"key": "for-managing", "type": "clause", "offset": [553, 565]}, {"key": "replacement-equipment", "type": "clause", "offset": [587, 608]}, {"key": "the-requirements", "type": "clause", "offset": [693, 709]}], "hash": "53f2b4ff9fc9e57fd27ea9faf445c64e", "id": 8}, {"samples": [{"hash": "hygfFQyKSg2", "uri": "/contracts/hygfFQyKSg2#property-management-system", "label": "Master Alliance Agreement (American General Hospitality Corp)", "score": 18.0, "published": true}], "snippet": "Franchisor shall provide specifications -------------------------- for all hardware and related equipment and Franchisor or its designee shall license all required applications software for the Wyndham Hotel property management system (\"PMS\") to Franchisee. Franchisee shall, at its expense, install, maintain and use the PMS hardware and install and use all required software, including any future enhancements, additions, substitutions, modifications and upgrades at the Hotel as prescribed in the Manual.", "size": 1, "snippet_links": [{"key": "related-equipment", "type": "definition", "offset": [88, 105]}, {"key": "applications-software", "type": "clause", "offset": [164, 185]}, {"key": "hotel-property", "type": "definition", "offset": [202, 216]}, {"key": "required-software", "type": "clause", "offset": [359, 376]}, {"key": "future-enhancements", "type": "clause", "offset": [392, 411]}, {"key": "modifications-and-upgrades", "type": "clause", "offset": [439, 465]}, {"key": "the-hotel", "type": "definition", "offset": [469, 478]}, {"key": "as-prescribed", "type": "definition", "offset": [479, 492]}, {"key": "the-manual", "type": "clause", "offset": [496, 506]}], "hash": "dfe3e8439b83a4cc202b8c22205e0d92", "id": 9}, {"samples": [{"hash": "5FBPrAe1dkV", "uri": "/contracts/5FBPrAe1dkV#property-management-system", "label": "Subaward Agreement", "score": 20.0013689254, "published": true}], "snippet": "The recipient's property management system shall include the following, for property that is Federally owned, and for equipment that is acquired in whole or in part with Federal funds, or that is used as matching share:\n(a) Property records shall be maintained, to include the following information:\n(1) A description of the property.\n(2) Manufacturer's serial number, model number, Federal stock number, national stock number, or any other identification number.\n(3) Source of the property, including the award number.\n(4) Whether title vests in the recipient or the Federal Government.\n(5) Acquisition date (or date received, if the property was furnished by the Federal Government) and cost.\n(6) Information from which one can calculate the percentage of Federal participation in the cost of the property (not applicable to property furnished by the Federal Government).\n(7) The location and condition of the property and the date the information was reported.\n(8) Ultimate disposition data, including date of disposal and sales price or the method used to determine current fair market value where a recipient compensates the Federal Government for its share.", "size": 1, "snippet_links": [{"key": "the-recipient", "type": "definition", "offset": [0, 13]}, {"key": "for-equipment", "type": "clause", "offset": [114, 127]}, {"key": "federal-funds", "type": "definition", "offset": [170, 183]}, {"key": "property-records", "type": "definition", "offset": [224, 240]}, {"key": "description-of-the-property", "type": "clause", "offset": [306, 333]}, {"key": "serial-number", "type": "definition", "offset": [354, 367]}, {"key": "model-number", "type": "definition", "offset": [369, 381]}, {"key": "stock-number", "type": "definition", "offset": [391, 403]}, {"key": "identification-number", "type": "definition", "offset": [441, 462]}, {"key": "source-of", "type": "definition", "offset": [468, 477]}, {"key": "award-number", "type": "clause", "offset": [506, 518]}, {"key": "the-federal-government", "type": "clause", "offset": [564, 586]}, {"key": "acquisition-date", "type": "clause", "offset": [592, 608]}, {"key": "date-received", "type": "definition", "offset": [613, 626]}, {"key": "information-from", "type": "clause", "offset": [699, 715]}, {"key": "the-percentage", "type": "definition", "offset": [740, 754]}, {"key": "federal-participation", "type": "clause", "offset": [758, 779]}, {"key": "cost-of", "type": "definition", "offset": [787, 794]}, {"key": "applicable-to", "type": "clause", "offset": [813, 826]}, {"key": "property-furnished", "type": "clause", "offset": [827, 845]}, {"key": "the-location", "type": "clause", "offset": [878, 890]}, {"key": "condition-of-the-property", "type": "clause", "offset": [895, 920]}, {"key": "the-information", "type": "clause", "offset": [934, 949]}, {"key": "disposition-data", "type": "definition", "offset": [977, 993]}, {"key": "date-of-disposal", "type": "definition", "offset": [1005, 1021]}, {"key": "sales-price", "type": "clause", "offset": [1026, 1037]}, {"key": "the-method", "type": "definition", "offset": [1041, 1051]}, {"key": "to-determine", "type": "definition", "offset": [1057, 1069]}, {"key": "current-fair-market-value", "type": "definition", "offset": [1070, 1095]}], "hash": "2ad33e355a936d869fe34461698466e7", "id": 10}], "next_curs": "CmMSXWoVc35sYXdpbnNpZGVyY29udHJhY3Rzcj8LEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2IiNwcm9wZXJ0eS1tYW5hZ2VtZW50LXN5c3RlbSMwMDAwMDAwYQyiAQJlbhgAIAA=", "clause": {"parents": [["general", "General"], ["general-information", "General Information"], ["definitions-and-acronyms", "Definitions and Acronyms"], ["definitions", "Definitions"], ["site-deliveries", "Site Deliveries"]], "title": "Property Management System", "size": 16, "children": [["physical-inventory", "Physical Inventory"]], "id": "property-management-system", "related": [["management-system", "Management System", "Management System"], ["property-management", "Property Management", "Property Management"], ["quality-management-system", "Quality Management System", "Quality Management System"], ["property-management-agreement", "Property Management Agreement", "Property Management Agreement"], ["statewide-contract-management-system", "STATEWIDE CONTRACT MANAGEMENT SYSTEM", "STATEWIDE CONTRACT MANAGEMENT SYSTEM"]], "related_snippets": [], "updated": "2025-07-07T12:35:11+00:00", "also_ask": ["What key performance metrics should be mandated in a Property Management System clause?", "How can the clause allocate liability for system failures or data breaches?", "What negotiation levers exist regarding system customization and integration?", "How do enforceability standards differ across jurisdictions for such clauses?", "What are the most common drafting pitfalls that lead to unenforceability or disputes?"], "drafting_tip": "Specify system requirements and performance standards to ensure clarity; define maintenance and update obligations to allocate responsibilities; require data security measures to protect sensitive information.", "explanation": "The Property Management System clause defines the requirements and standards for the software or platform used to oversee and administer property operations. Typically, this clause outlines the responsibilities for maintaining, updating, and granting access to the system, as well as specifying which party is responsible for costs and data security. Its core function is to ensure that both parties have a clear understanding of how property-related information will be managed and accessed, thereby promoting operational efficiency and reducing the risk of disputes over data handling or system failures."}, "json": true, "cursor": ""}}