Common use of Quarters Committees Clause in Contracts

Quarters Committees. A. Recommendations for quarters assignments at the agency headquarters shall be a function of the Agency Quarters Committee (AQC). Assignments shall be made in accordance with applicable regulations and this Master Agreement. B. Recommendations for quarter’s assignments at the local school sites shall be a function of the School Quarters Committee. Assignments shall be made in accordance with applicable regulations and this Master Agreement. C. The quarters committee shall have the right to review the priority listings for required occupancy and recommend changes to the same. D. Any eviction which does not result from termination of employment will be previewed by the appropriate quarters committee. The quarters committee may make recommendations concerning such evictions to the appropriate line officer. Management will provide notice of intent to evict at least twenty-one (21) work days prior to implementation. The Chairperson of the quarters committee will call a meeting to review documentation pertinent to a notice of intent to evict within ten (10) work days. The quarters committee will provide its formal recommendations to the appropriate line officer at least seven days prior to implementation of the proposed action. The appropriate line officer will consider the recommendation of the quarters committee prior to implementing an eviction. E. Recommendations to request new quarters, additional quarters, or trailer pads may be made to the appropriate line officer by the recommending quarters committee. F. Quarters Committees, in consultation with a Bureau Housing Program Representative, will establish objective criteria that will determine the condition of quarters, i.e., excellent, good, fair, or poor. When reviews of housing conditions are made at a school site, there will be two representatives from the School Housing Committee (one Management and one Union) as members of the review team. G. Within twenty-one (21) work days of the effective date of this agreement, Management will provide the Union with the name, title, address, phone number and email address of the management official at each duty location who is responsible for the administration locally of any living quarters at that duty station in which bargaining unit employees reside. H. Within twenty-one (21) work days of the effective date of this agreement, the parties shall designate members of their local quarters committee. The local union xxxxxxx shall notify his or her local management counterpart of who will serve on the quarters committee representing the union, and such representatives must be union members. Management shall notify the xxxxxxx of its appointees. The local committee shall consist of not more than three appointees from management and not more than three appointees from the union, who shall be on official time when the committee meets or otherwise conducts its affairs. The first meeting of each local quarters committee shall be held within ten (10) work days, and the parties shall jointly notify the Union and Management at the national level that a local quarters committee has been constituted, who its members are, and that the parties have conducted their first meeting. The quarters committee will serve in an advisory capacity to the appropriate line officers. I. Any written complaints received by Management either locally or at the national level from unit employees concerning their housing will be sent to the Union at the national office as well as to all members of the appropriate local quarters committee, within five (5) work days of receipt. Any oral complaints will be reduced to writing when received and will similarly be provided. The local quarters committee shall ensure that repairs or corrections made, if warranted, and shall report all action taken on such complaints to the Union’s national office.