Common use of Record Management and Maintenance Clause in Contracts

Record Management and Maintenance. A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of this Agreement, prepare, maintain and manage records appropriate to the services provided and in accordance with this Agreement and all applicable requirements. B. CONTRACTOR shall ensure appropriate financial records related to cost reporting, expenditure, revenue, xxxxxxxx, etc., are prepared and maintained accurately and appropriately. C. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, preparation, and confidentiality of records related to Client records are met at all times. D. CONTRACTOR shall retain all financial records for a minimum of ten (10) years from the commencement of the contract, unless a longer period is required due to legal proceedings such as litigations and/or settlement of claims. E. CONTRACTOR shall make records pertaining to the costs of services, Client fees, charges, xxxxxxxx, and revenues available at one (1) location within the limits of the County of Orange. F. If CONTRACTOR is unable to meet the record location criteria above, ADMINISTRATOR may provide written approval to CONTRACTOR to maintain records in a single location, identified by CONTRACTOR.