Common use of Records Retention Procedures Clause in Contracts

Records Retention Procedures. 1. The school’s Lead Administrator is responsible to ensure the proper retention and destruction of records in accordance with the State of Idaho’s records retention schedule. 2. The public charter school shall make every effort to transfer all active student records (including the cumulative file and the special education file) to the student’s next school of choice prior to the date on which records are scheduled to transfer to the authorizer. 3. The public charter school shall ensure that every student file (active or inactive) includes an official transcript (signed, embossed, etc.) or final report card and a record of where and when the student’s records were transferred out of the public charter school’s care. This information shall be compiled in a single spreadsheet. 4. The public charter school shall ensure that all records to be transferred to the authorizer (cumulative and special education) are scanned into an electronic format. Costs incurred are the responsibility of the school. 5. The public charter school shall ensure that all records are transferred to the authorizer via a secure file transfer protocol. 6. No employee or former employee of the school shall retain copies or have access to

Records Retention Procedures. 1. The school’s Lead Administrator is responsible to ensure the proper retention and destruction of records in accordance with the State of Idaho’s records retention schedule. 2. The public charter school shall make every effort to transfer all active student records (including the cumulative file and the special education file) to the student’s next school of choice prior to the date on which records are scheduled to transfer to the authorizer. 3. The public charter school shall ensure that every student file (active or inactive) includes an official transcript (signed, embossed, etc.) or final report card and a record of where and when the student’s records were transferred out of the public charter school’s care. This information shall be compiled in a single spreadsheet. 4. The public charter school shall ensure that all records to be transferred to the authorizer (cumulative and special education) are scanned into an electronic format. Costs incurred are the responsibility of the school. 5. The public charter school shall ensure that all records are transferred to the authorizer via a secure file transfer protocol. 6. No employee or former employee of the school shall retain copies or have access to