System of Record. The parties mutually agree that the aforesaid files(s) (and/or any derivative file(s)), including those files that directly identify individuals or that directly identify bidding firms and/or such firms’ proprietary, confidential or specific bidding information, and those files that can be used in concert with other information to identify individuals, may be retained by the User until , hereinafter known as the “Retention Date.” The User agrees to notify CMS within 30 days of the completion of the purpose specified in section 4 if the purpose is completed before the aforementioned retention date. Upon such notice or retention date, whichever occurs sooner, the User agrees to destroy such data. The User agrees to destroy and send written certification of the destruction of the files to CMS within 30 days. The User agrees not to retain CMS files or any parts thereof, after the aforementioned file(s) are destroyed unless the appropriate Systems Manager or the person designated in section 20 of this Agreement grants written authorization. The User acknowledges that the date is not contingent upon action by CMS. The Agreement may be terminated by either party at any time for any reason upon 30 days written notice. Upon notice of termination by User, CMS will cease releasing data from the file(s) to the User under this Agreement and will notify the User to destroy such data file(s). Sections 3, 4, 6, 8, 9, 10, 11, 13, 14 and 15 shall survive termination of this Agreement.
System of Record. Contractor must ensure all of its staff are trained to use Agency’s System of Record and must:
a. Coordinate closely with Agency’s System of Record managers to ensure that all business requirements,
b. Participate in iterative user testing, reviews, and technical assistance with Agency’s System of Record
c. Develop and provide training materials for Agency as needed to ensure understanding of CDBG-DR- specific development needs;
d. Create standard reports, ad hoc reports, and additional as needed data analyses. Create reporting metrics to ensure application data is recorded in a timely manner;
e. Develop daily, weekly, and monthly reporting protocols that allow for both application monitoring and high-level forecasting;
f. Escalate issues and areas of improvement to Agency;
g. Comply with the security requirements as described in Exhibit G (Privacy and Security Requirements); and
h. In the event Contractor is ready to accept applications before the System of Record is live, Contractor must enter all application data and attachments into the System of Record retroactively. In this event, Contractor must ensure data integrity and controls exist to prevent the entry of duplication of records, applications, payments, etc.
i. Where Contractor must upload documents or enter data into System of Record, Agency and Contractor will agree upon a mutually agreeable alternative in cases in which the System of Record is
j. If Agency, its subrecipients, and/or other vendors, that are not subcontracted to Contractor, are responsible for collecting information or documentation from Applicants, they are responsible for compliantly handling personally identifiable information and for ensuring information and documents are uploaded into the correct location, including within the System of Record.
k. System of Record Services provided in support of Housing Programs are included in unit prices found in Exhibit F: Contractor’s Pricing. All other such Services may be invoiced based on hourly rates found in Exhibit F: Contractor’s Pricing. Services that support both Housing Programs and other purposes may invoice the pro rata share of Services allocable to other purposes.
System of Record. Customer acknowledges and agrees that Xxxxxx’s systems will be the system of record with respect to calculating all Fees and such calculation will be deemed conclusive.
System of Record. Employer’s HRIS/payroll system is the system of record for non-discrimination testing information. Employer must provide DBI with the information necessary to perform the standard non-discrimination testing services and in the file format required by DBI.
