Common use of Vacation Eligibility and Allowance Clause in Contracts

Vacation Eligibility and Allowance. ‌ Regularly appointed full time employees are eligible to accrue vacation at the rate of one (1) day for each full month employed during the first fiscal year they are employed. Employees will be able to use accrued vacation time as soon as such time is credited. A maximum of the number of days’ equivalent to an employee’s current yearly vacation accrual may be carried forward into the succeeding year. No employee will be able to carryover more than his or her accrual rate, and the balance of unused vacation time beyond the allowed carryover will be subject to forfeiture. As of July 2010, the vacation balance on the days remaining report in Absence Reporting System (ARS) will reflect all accrued vacation time (the sum of carryover amount, vacation time earned in previous year and vacation accrual date). Where a University holiday falls within an approved vacation period, it is not counted as a vacation day except if the vacation allowance is being paid upon resignation or death. If an employee becomes ill during five (5) or more of his/her vacation days, he/she may request that that portion of his/her vacation during which he/she was ill be converted from vacation time to sick leave provided that: 1. He/she was hospitalized during his/her vacation period; or 2. He/she was under a doctor’s care for illness other than a chronic condition during the course of his/her vacation. In order to be eligible for such conversion of vacation to paid sick leave, the employee must submit acceptable evidence of hospitalization or of a doctor's attendance. When a death occurs in the immediate family while an employee is on vacation, bereavement time may be charged. Any vacation allowance accrued at the time of retirement must be taken prior to the effective date of retirement. The retiring employee is entitled to any unused vacation earned in the previous fiscal year plus the amount of vacation accrued on a pro rata basis for service in the fiscal year in which retirement occurs. The total amount may exceed the normal annual allowance. If a holiday falls within the vacation period, it is not counted as a vacation day. Upon separation, an employee shall be entitled to payment for his/her accrued vacation allowance. Such allowance shall include any unused vacation earned in the previous fiscal year plus the amount of vacation earned in the fiscal year when separation occurs. Payment will be made for unused vacation allowance of a deceased employee who had been a regularly appointed staff member. Such payment shall be for any unused vacation earned in the previous fiscal year, and vacation accrued on a pro rata monthly basis for service in the fiscal year in which death occurs. Vacation allowances are based on fiscal years of service as follows: 1. Less than on year of service One full working day for each full moth of service 2. One through twelve years Fifteen working day 3. Thirteen through twenty years 20 working days 4. Over twenty years 25 working days When an employee completes twelve (12) years of service during a fiscal year, he/she will earn vacation for the remainder of the fiscal year at the rate of 1 2/3 days for each full month of service. When an employee completes twenty (20) full years of service during a fiscal year, he/she will earn vacation for the remainder of that fiscal year at the rate of two (2) days for each full month of service. Vacations must be scheduled at the convenience of each department according to departmental work requirements. Request for vacations shall not be unreasonably denied. Any vacation time taken must be recorded in the ARS as vacation time is used. Vacations shall be taken at the convenience of the department with consideration given to employees’ preferences. In the event of any conflict, the employee with the greater seniority shall be given preference. Vacation schedules, once decided, cannot be changed without mutual agreement by all employees affected, subject to approval by supervision. The rate of vacation pay shall be the employee’s regular straight time rate of pay. An employee who makes a written request for vacation shall receive a written response to said request within 14 calendar days from the date the request is received. An employee who makes a written request for vacation more than 30 calendar days in advance, of the requested date(s), shall receive a written response within 14 calendar days from the date the request is received. The written response shall approve, reject or defer a decision to a specific later date. An employee on vacation shall not be unreasonably returned to work from said vacation unless an emergent situation has arisen which requires the employee’s presence and no other employee is available or qualified to remedy the emergent situation. Upon request from the employee, the employee’s supervisor shall provide within 14 days of the emergency a written explanation of the emergency. Any employee who is recalled to work from a scheduled vacation day in response to an emergency shall be guaranteed a minimum of four (4) hours of work or compensation in lieu thereof. Such employee shall be required to work all hours, in addition to the four (4) hour minimum guarantee, which are required by the employee’s supervisor. If an employee is recalled to work from a scheduled vacation day(s) in June of a fiscal year and the employee is unable to reschedule the vacation day(s) during the same fiscal year, resulting in a potential forfeiture of such day(s) for excessive carryover, the employee shall not be required to forfeit such day(s). The employee shall be permitted to carry over such day(s) to the next fiscal year. An employee who is recalled to work from a scheduled vacation and who is unable to return to work from the scheduled vacation shall not be subject to discipline.

Vacation Eligibility and Allowance. ‌ Regularly appointed full time employees are first eligible to for vacation upon completion of the fiscal year during which they are employed, and they will accrue vacation at the rate of one one (1) day for each full month employed during the first period. The allowance earned in one (1) fiscal year they are employedmust be used before the end of the following fiscal year or it is forfeited. Employees will be able to use accrued vacation time as soon as such time However, if it is credited. A mutually agreed between the employee and his/her supervisor, then a maximum of the number of days’ equivalent to an employee’s current yearly one (1) year's vacation accrual allowance may be carried forward into the next succeeding year. No However, an employee will be able may not expect to carryover more than his or her accrual rate, combine the entire vacation allowance from two (2) fiscal years unless the supervisor and the balance of unused vacation time beyond the allowed carryover will be subject employee mutually agree to forfeiture. As of July 2010, the vacation balance on the days remaining report in Absence Reporting System (ARS) will reflect all accrued vacation time (the sum of carryover amount, vacation time earned in previous year and vacation accrual date)such an extended vacation. Where a University holiday falls within an approved vacation period, it is not counted as a vacation day except if the vacation allowance is being paid upon resignation or death. If an employee becomes ill during five (5) or more of his/her vacation days, he/she may request that that portion of his/her vacation during which he/she was ill be converted from vacation time to sick leave provided that: 1. He/she was hospitalized during his/her vacation period; or 2. He/she was under a doctor’s 's care for illness other than a chronic condition during the course of his/her vacation. In order to be eligible for such conversion of vacation to paid sick leave, the employee must submit acceptable evidence of hospitalization or of a doctor's attendance. When a death occurs in the immediate family while an employee is on vacation, bereavement time may be charged. Any vacation allowance accrued at the time of retirement must be taken prior to the effective date of retirement. The retiring employee is entitled to any unused vacation earned in the previous fiscal year plus the amount of vacation accrued on a pro pro-rata basis for service in the fiscal year in which retirement occurs. The total amount may exceed the normal annual allowance. If a holiday falls within the vacation period, it is not counted as a vacation day. Upon separation, an employee shall be entitled to payment for his/her accrued vacation allowance. Such allowance shall include any unused vacation earned in the previous fiscal year plus the amount of vacation earned in the fiscal year when separation occurs. Payment will be made for unused vacation allowance of a deceased employee who had been a regularly appointed staff member. Such payment shall be for any unused vacation earned in the previous fiscal year, and vacation accrued on a pro pro-rata monthly basis for service in the fiscal year in which death occurs. Vacation allowances are based on fiscal years of service as follows: 1. Less than on one year of service One service: - one full working day for each full moth month of service. 2. One through twelve years Fifteen years: - fifteen working daydays. 3. Thirteen through twenty years years: - 20 working days. 4. Over twenty years years: - 25 working days days. When an employee completes twelve (12) years of service during a fiscal year, he/she will earn vacation for the remainder of the fiscal year at the rate of 1 1-2/3 days for each full month of service. When an employee completes twenty (20) full years of service during a fiscal year, he/she will earn vacation for the remainder of that fiscal year at the rate of two (2) days for each full month of service. Vacations must be scheduled at the convenience of each department according to departmental work requirements. Request for vacations shall not be unreasonably denied. Any vacation time taken must be recorded in the ARS as vacation time is used. Vacations shall be taken at the convenience of the department with consideration given to employees’ ' preferences. In the event of any conflict, the employee with the greater seniority shall be given preference. Vacation schedules, once decided, cannot be changed without mutual agreement by all employees affected, subject to approval by supervision. The rate of vacation pay shall be the employee’s 's regular straight time rate of pay. An employee who makes a written request for vacation shall receive a written response to said request within 14 calendar days from the date the request is received. An employee who makes a written request for vacation more than 30 calendar days in advance, of the requested date(s), shall receive a written response within 14 calendar days from the date the request is received. The written response shall approve, reject or defer a decision to a specific later date. An employee on vacation shall not be unreasonably returned to work from said vacation unless an emergent situation has arisen which requires the employee’s presence and no other employee is available or qualified to remedy the emergent situation. Upon request from the employee, the employee’s supervisor shall provide within 14 days of the emergency a written explanation of the emergency. Any employee who is recalled to work from a scheduled vacation day in response to an emergency shall be guaranteed a minimum of four (4) hours of work or compensation in lieu thereof. Such employee shall be required to work all hours, in addition to the four (4) hour minimum guarantee, which are required by the employee’s supervisor. If an employee is recalled to work from a scheduled vacation day(s) in June of a fiscal year and the employee is unable to reschedule the vacation day(s) during the same fiscal year, resulting in a potential forfeiture of such day(s) for excessive carryover, the employee shall not be required to forfeit such day(s). The employee shall be permitted to carry over such day(s) to the next fiscal year. An employee who is recalled to work from a scheduled vacation and who is unable to return to work from the scheduled vacation shall not be subject to discipline.

Vacation Eligibility and Allowance. ‌ Regularly appointed full time employees are eligible to accrue vacation at the rate of one (1) day for each full month employed during the first fiscal year they are employed. Employees will be able to use accrued vacation time as soon as such time is credited. A maximum of the number of days’ equivalent to an employee’s current yearly vacation accrual may be carried forward into the succeeding year. No employee will be able to carryover more than his or her accrual rate, and the balance of unused vacation time beyond the allowed carryover will be subject to forfeiture. As of July 2010, the vacation balance on the days remaining report in Absence Reporting System (ARS) will reflect all accrued vacation time (the sum of carryover amount, vacation time earned in previous year and vacation accrual date). Where a University holiday falls within an approved vacation period, it is not counted as a vacation day except if the vacation allowance is being paid upon resignation or death. If an employee becomes ill during five (5) or more of his/her vacation days, he/she may request that that portion of his/her vacation during which he/she was ill be converted from vacation time to sick leave provided that: 1. He/she was hospitalized during his/her vacation period; or 2. He/she was under a doctor’s care for illness other than a chronic condition during the course of his/her vacation. In order to be eligible for such conversion of vacation to paid sick leave, the employee must submit acceptable evidence of hospitalization or of a doctor's attendance. When a death occurs in the immediate family while an employee is on vacation, bereavement time may be charged. Any vacation allowance accrued at the time of retirement must be taken prior to the effective date of retirement. The retiring employee is entitled to any unused vacation earned in the previous fiscal year plus the amount of vacation accrued on a pro pro-rata basis for service in the fiscal year in which retirement occurs. The total amount may exceed the normal annual allowance. If a holiday falls within the vacation period, it is not counted as a vacation day. Upon separation, an employee shall be entitled to payment for his/her accrued vacation allowance. Such allowance shall include any unused vacation earned in the previous fiscal year plus the amount of vacation earned in the fiscal year when separation occurs. Payment will be made for unused vacation allowance of a deceased employee who had been a regularly appointed staff member. Such payment shall be for any unused vacation earned in the previous fiscal year, and vacation accrued on a pro pro-rata monthly basis for service in the fiscal year in which death occurs. Vacation allowances are based on fiscal years of service as follows: 1. Less than on one year of service One service: – one full working day for each full moth month of service. 2. One through twelve years Fifteen years: – fifteen working daydays. 3. Thirteen through twenty years years: – 20 working days. 4. Over twenty years years: – 25 working days days. When an employee completes twelve (12) years of service during a fiscal year, he/she will earn vacation for the remainder of the fiscal year at the rate of 1 1-2/3 days for each full month of service. When an employee completes twenty (20) full years of service during a fiscal year, he/she will earn vacation for the remainder of that fiscal year at the rate of two (2) days for each full month of service. Vacations must be scheduled at the convenience of each department according to departmental work requirements. Request for vacations shall not be unreasonably denied. Any vacation time taken must be recorded in the ARS as vacation time is used. Vacations shall be taken at the convenience of the department with consideration given to employees’ preferences. In the event of any conflict, the employee with the greater seniority shall be given preference. Vacation schedules, once decided, cannot be changed without mutual agreement by all employees affected, subject to approval by supervision. The rate of vacation pay shall be the employee’s regular straight time rate of pay. An employee who makes a written request for vacation shall receive a written response to said request within 14 calendar days from the date the request is received. An employee who makes a written request for vacation more than 30 calendar days in advance, of the requested date(s), shall receive a written response within 14 calendar days from the date the request is received. The written response shall approve, reject or defer a decision to a specific later date. An employee on vacation shall not be unreasonably returned to work from said vacation unless an emergent situation has arisen which requires the employee’s presence and no other employee is available or qualified to remedy the emergent situation. Upon request from the employee, the employee’s supervisor shall provide within 14 days of the emergency a written explanation of the emergency. Any employee who is recalled to work from a scheduled vacation day in response to an emergency shall be guaranteed a minimum of four (4) hours of work or compensation in lieu thereof. Such employee shall be required to work all hours, in addition to the four (4) hour minimum guarantee, which are required by the employee’s supervisor. If an employee is recalled to work from a scheduled vacation day(s) in June of a fiscal year and the employee is unable to reschedule the vacation day(s) during the same fiscal year, resulting in a potential forfeiture of such day(s) for excessive carryover, the employee shall not be required to forfeit such day(s). The employee shall be permitted to carry over such day(s) to the next fiscal year. An employee who is recalled to work from a scheduled vacation and who is unable to return to work from the scheduled vacation shall not be subject to discipline.

Vacation Eligibility and Allowance. ‌ Regularly appointed full time employees are first eligible to for vacation upon completion of the fiscal year during which they are employed, and they will accrue vacation at the rate of one (1) day for each full month employed during the first period. The allowance earned in one (1) fiscal year they are employedmust be used before the end of the following fiscal year or it is forfeited. Employees will be able to use accrued vacation time as soon as such time However, if it is credited. A mutually agreed between the employee and his/her supervisor, then a maximum of the number of days’ equivalent to an employee’s current yearly one (1) year's vacation accrual allowance may be carried forward into the next succeeding year. No However, an employee will be able may not expect to carryover more than his or her accrual rate, combine the entire vacation allowance from two (2) fiscal years unless the supervisor and the balance of unused vacation time beyond the allowed carryover will be subject employee mutually agree to forfeiture. As of July 2010, the vacation balance on the days remaining report in Absence Reporting System (ARS) will reflect all accrued vacation time (the sum of carryover amount, vacation time earned in previous year and vacation accrual date)such an extended vacation. Where a University holiday falls within an approved vacation period, it is not counted as a vacation day except if the vacation allowance is being paid upon resignation or death. If an employee becomes ill during five (5) or more of his/her vacation days, he/she may request that that portion of his/her vacation during which he/she was ill be converted from vacation time to sick leave provided that: 1. He/she was hospitalized during his/her vacation period; or 2. He/she was under a doctor’s 's care for illness other than a chronic condition during the course of his/her vacation. In order to be eligible for such conversion of vacation to paid sick leave, the employee must submit acceptable evidence of hospitalization or of a doctor's attendance. When a death occurs in the immediate family while an employee is on vacation, bereavement time may be charged. Any vacation allowance accrued at the time of retirement must be taken prior to the effective date of retirement. The retiring employee is entitled to any unused vacation earned in the previous fiscal year plus the amount of vacation accrued on a pro pro-rata basis for service in the fiscal year in which retirement occurs. The total amount may exceed the normal annual allowance. If a holiday falls within the vacation period, it is not counted as a vacation day. Upon separation, an employee shall be entitled to payment for his/her accrued vacation allowance. Such allowance shall include any unused vacation earned in the previous fiscal year plus the amount of vacation earned in the fiscal year when separation occurs. Payment will be made for unused vacation allowance of a deceased employee who had been a regularly appointed staff member. Such payment shall be for any unused vacation earned in the previous fiscal year, and vacation accrued on a pro pro-rata monthly basis for service in the fiscal year in which death occurs. Vacation allowances are based on fiscal years of service as follows: 1. Less than on one year of service One service: - one full working day for each full moth month of service. 2. One through twelve years Fifteen years: - fifteen working daydays. 3. Thirteen through twenty years years: - 20 working days. 4. Over twenty years years: - 25 working days days. When an employee completes twelve (12) years of service during a fiscal year, he/she will earn vacation for the remainder of the fiscal year at the rate of 1 1-2/3 days for each full month of service. When an employee completes twenty (20) full years of service during a fiscal year, he/she will earn vacation for the remainder of that fiscal year at the rate of two (2) days for each full month of service. Vacations must be scheduled at the convenience of each department according to departmental work requirements. Request for vacations shall not be unreasonably denied. Any vacation time taken must be recorded in the ARS as vacation time is used. Vacations shall be taken at the convenience of the department with consideration given to employees’ ' preferences. In the event of any conflict, the employee with the greater seniority shall be given preference. Vacation schedules, once decided, cannot be changed without mutual agreement by all employees affected, subject to approval by supervision. The rate of vacation pay shall be the employee’s 's regular straight time rate of pay. An employee who makes a written request for vacation shall receive a written response to said request within 14 calendar days from the date the request is received. An employee who makes a written request for vacation more than 30 calendar days in advance, of the requested date(s), shall receive a written response within 14 calendar days from the date the request is received. The written response shall approve, reject or defer a decision to a specific later date. An employee on vacation shall not be unreasonably returned to work from said vacation unless an emergent situation has arisen which requires the employee’s presence and no other employee is available or qualified to remedy the emergent situation. Upon request from the employee, the employee’s supervisor shall provide within 14 days of the emergency a written explanation of the emergency. Any employee who is recalled to work from a scheduled vacation day in response to an emergency shall be guaranteed a minimum of four (4) hours of work or compensation in lieu thereof. Such employee shall be required to work all hours, in addition to the four (4) hour minimum guarantee, which are required by the employee’s supervisor. If an employee is recalled to work from a scheduled vacation day(s) in June of a fiscal year and the employee is unable to reschedule the vacation day(s) during the same fiscal year, resulting in a potential forfeiture of such day(s) for excessive carryover, the employee shall not be required to forfeit such day(s). The employee shall be permitted to carry over such day(s) to the next fiscal year. An employee who is recalled to work from a scheduled vacation and who is unable to return to work from the scheduled vacation shall not be subject to discipline.