SUB-ADMINISTRATION AGREEMENT
This SUB-ADMINISTRATION AGREEMENT (the "Agreement") is made as of May
21, 1999 by and among THE BANK OF NEW YORK ("BNY"), NATIONSBANC ADVISORS, INC.
("NBAI") and NATIONS MASTER INVESTMENT TRUST (the "Master Trust").
WHEREAS, the Master Trust is registered as an open-end management
investment company under the Investment Company Act of 1940, as amended (the
"1940 Act");
WHEREAS, NBAI serves as the Co-Administrator for the investment
portfolios of the Master Trust pursuant to a separate Co-Administration
Agreement; and
WHEREAS, NBAI desires to retain BNY to render certain
sub-administrative and other services to the Master Trust and to NBAI, as
Co-Administrator of the Master Trust, and BNY is willing to render such
services.
NOW, THEREFORE, in consideration of the promises and mutual covenants
herein contained, it is agreed among the parties hereto as follows:
1. Appointment and Duties as Sub-Administrator.
(a) NBAI hereby appoints BNY to act as Sub-Administrator of the Master
Trust and to render sub-administrative services for each portfolio of the Master
Trust listed on Schedule I (individually, a "Fund" and collectively, the "Master
Portfolios") and BNY hereby accepts such appointment and agrees to render the
services and duties set forth in Schedule II as it may be amended from time to
time, for the compensation and on the terms herein provided. Each new investment
portfolio established in the future by the Master Trust or NBAI will become a
"Master Portfolio" for all purposes hereunder when BNY receives a revised
Schedule I from NBAI or the Master Trust that includes such new portfolio.
(b) Subject to the other provisions of this Section 1, in performing
all services under this Agreement, BNY shall (i) act in conformity with the
Master Trust's Declaration of Trust and Bylaws (the "Bylaws"), the 1940 Act and
the rules thereunder, including but not limited to Rules 31a-1 to 31a-3, and
other applicable laws and regulations, as the same may be amended from time to
time, and the Master Trust's Registration Statement, as such Registration
Statement may be amended from time to time; (ii) consult and coordinate with
NBAI and the Master Trust, as necessary and appropriate; and (iii) advise and
report to NBAI and the Master Trust, as necessary or appropriate, with respect
to any compliance matters that come to its attention. In performing all services
under this Agreement BNY shall meet the minimum quality of service standards set
forth on Schedule III.
(c) The Master Trust has furnished BNY and NBAI with copies properly
certified or authenticated of each of the following: (i) the Master Trust's
Declaration of Trust or other organizational document and all amendments thereto
(the "Declaration"); (ii) the Master Trust's
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Bylaws; (iii) resolutions of the Master Trust's Board of Trustees or other
governing body (the "Board") authorizing the execution, delivery and performance
of this Agreement by the Master Trust; (iv) the Master Trust's most recent
Post-Effective Amendment to its Registration Statement on Form N-1A (the
"Registration Statement") under the 1940 Act (File No. 811-09347), as filed with
the Securities and Exchange Commission (the "SEC") relating to interests in the
Master Portfolios (the "Interests"); (iv) the Master Portfolios' current
Prospectus(es); (v) the Master Portfolios' current Statement(s) of Additional
Information; and (vi) the pricing procedures applicable to the calculation of
the Master Portfolios' net asset values as approved by the Master Trust's Board
(the "Pricing Procedures"). It is solely the Master Trust's responsibility to
furnish BNY from time to time with copies, properly certified or authenticated,
of all amendments of or supplements to the foregoing, and BNY will not be held
to have knowledge of any such amendments or supplements until the same are
actually received by BNY. Furthermore, the Master Trust will provide BNY with
any other documents that BNY and NBAI may reasonably request and will notify BNY
and NBAI as soon as possible of any matter materially affecting either BNY's or
NBAI's performance of its services under this Agreement.
(d)(i) BNY undertakes to report on a regular basis to NBAI and the
Master Trust regarding: (A) the readiness of its computer systems, or those used
by it in the performance of its duties hereunder, properly to record, store,
process, calculate or present calendar dates falling on and after, and time
spans including, September 9, 1999, January 1, 2000 or February 29, 2000 (the
"Subject Dates") as a result of the occurrence, or use of data containing any
such Subject Dates; (B) the readiness of its computer systems or those used by
it in the performance of its duties hereunder, to calculate any information
dependent on or relating to dates on or after the Subject Dates; and (C) its
ability to perform the administration and fund accounting services set forth in
Schedule II (the "Services") in accordance with any applicable performance
standards set forth in Schedule III (the "Standards") with respect to the
maintenance of records or processing of data containing dates falling on or
after the Subject Dates, provided that, with respect to computers used but not
owned by BNY and third-party computer systems other than InvestOne, BNY's
responsibility shall be limited to seeking similar reports from such owners or
third parties and promptly forwarding such reports to NBAI. Without limiting the
foregoing, BNY undertakes to notify NBAI and the Master Trust, in writing, of
any concerns believed by BNY to be material regarding the events described in
this paragraph, provided that, with respect to computers owned by others and
third-party computer systems other than InvestOne, BNY's responsibility shall be
limited to seeking similar notice from such owners or third parties and promptly
forwarding such notifications to NBAI.
(ii) NBAI or the Master Trust shall have the right to terminate this
Agreement if there is a "material failure" by BNY to perform any of the Services
in accordance with the Standards due to a failure by computers owned or used by
BNY in performing its duties hereunder to properly process the occurrence of the
Subject Dates or data containing the Subject Dates. As used in this Section
1(d), the term "material failure" shall be limited to a failure to provide any
of the Services in accordance with the Standards, provided that no such failure
shall be deemed a "material failure" if such failure occurs at or about the time
other major financial institutions similar to BNY providing similar services in
a similar volume to investment companies similar to the Master Trust are
experiencing similar failures, and, provided further, that no failure by BNY
shall be or be deemed a "material failure" if BNY substantially provides the
Services under a contingency plan, it being agreed that, to the extent that the
parties mutually agree, the time
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frames and deadlines set forth in Schedule III of this Agreement and elsewhere
shall not be considered in determining whether BNY is substantially providing
the Services in accordance with the Standards. NBAI and the Master Trust agree
to act reasonably and in good faith in considering any request by BNY to extend
time frames and deadlines.
(iii) In the event there is a "material failure" by BNY to provide the
Services and such "material failure" is not cured by BNY within 10 days after
such material failure arises, NBAI or the Master Trust shall have the right to
terminate this Agreement upon the giving of 60 days written notice to BNY. BNY
shall, notwithstanding any other provision contained in this Agreement, have no
liability to the Master Trust or NBAI under this Agreement if such "material
failure" initially arose out of or was caused by a failure of a computer used
but not owned by BNY or owned by a third party (other than InvestOne) to
properly process the Subject Dates or data containing the Subject Dates, and BNY
shall be entitled to any compensation and reimbursement for out-of-pocket
expense as may then be due and payable, as well as agreed-upon out-of-pocket
expenses incurred in connection with such a termination. If such a termination
is the result of a "material failure" initially arising out of, or caused by a
failure of computers owned by BNY or a failure by InvestOne, then, first, BNY's
liability hereunder for such failure shall, notwithstanding any other provision
contained in this Agreement to the contrary, be limited to the lesser of (x) the
fees paid to a successor service provider during the six months next succeeding
the date of termination to the extent such fees exceed the fees that would have
been paid to BNY hereunder, and (y) $1,000,000; and second, BNY shall not be
entitled to out-of-pocket expenses incurred in connection with such a
termination.
(iv) In the event of conflict between this Section 1(d) and any other
provision contained in this Agreement, this Section 1(d) shall control.
(v) NBAI and the Master Trust each agree to hold all of the provisions
of this Section 1(d) in strict confidence and not to disclose, nor permit
disclosure of, such provisions.
(e) Subject to the direction and approval of the Master Trust's Board
and appropriate officers and the provisions of this Agreement, BNY shall provide
to each Master Portfolio the administrative services set forth on Schedule II
attached hereto. In performing such services hereunder, BNY shall provide, at
its expense, office space, facilities, equipment and personnel. BNY shall not
provide any services relating to the management, investment advisory or
sub-advisory functions of any Master Portfolio, distribution of Interests of any
Master Portfolio, maintenance of any Master Portfolio's financial records
(except as otherwise agreed by the parties) or any services normally performed
by the Master Portfolios' counsel or independent accountants. Upon receipt of
the Master Trust's prior written consent, BNY may delegate any of its duties and
obligations hereunder to any delegee or agent whenever and on such terms and
conditions as it deems necessary or appropriate. Unless expressly agreed in
writing, BNY shall not be relieved of liability or responsibility for the
performance of any duties or obligations delegated to a delegee or agent,
provided that BNY shall have no liability for duties or obligations that are
delegated to a delegee or agent at the instruction of the Master Trust or NBAI.
The Master Trust and NBAI shall cause their respective officers, and shall use
reasonable efforts to cause the Master Trust's or NBAI's legal counsel and
independent accountants to cooperate with BNY and to provide BNY, upon BNY's
reasonable written request, such information, documents and advice relating to
such Master Portfolio as is within the possession
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or knowledge of such persons, in order to enable BNY to perform its duties
hereunder. Such cooperation or provision of information, documents or advice
shall be at no cost to BNY, provided BNY's request is reasonable and NBAI shall
have been notified of the request. In connection with its duties hereunder, BNY
shall be entitled to reasonably rely upon any documents relating to a Master
Portfolio provided to BNY by any of the aforementioned persons. BNY may apply to
the Master Trust or NBAI for written instructions with respect to any matter
arising in connection with BNY's performance hereunder. If, after a reasonable
period of time, BNY receives no response to any such application, BNY may then
notify the Master Trust or NBAI of reasonable action that BNY shall take if
written instructions are not received within a stated period of time after such
notice, and then BNY shall not be liable for taking such reasonable action as if
written instructions had been provided. BNY is entitled to reasonably rely and
act in accordance with written instructions believed to have been given by
authorized persons and shall incur no costs for such reasonable reliance. BNY
shall have no duties or responsibilities whatsoever except such duties and
responsibilities as are specifically set forth in this Agreement and Schedule II
hereto, and no covenant or obligation shall be implied against BNY in connection
with this Agreement.
(f) The Master Trust and NBAI, for itself and not for the others,
hereby represents and warrants to BNY, which representations and warranties
shall be deemed to be continuing, that: (i) it is duly organized and existing
under the laws of the jurisdiction of its organization, with full power to carry
on its business as now conducted, to enter into this Agreement and to perform
its obligations hereunder; (ii) this Agreement has been duly authorized,
executed and delivered by it in accordance with all requisite action and
constitutes a valid and legally binding obligation, enforceable in accordance
with its terms; (iii) it is conducting its business substantially in compliance
with all applicable laws and regulations, both state and federal, and has
obtained all regulatory licenses, approvals and consents necessary to carry on
its business as now conducted; (iv) there is no statute, regulation, rule, order
or judgment binding on it and no provision of its Declaration or Bylaws, nor of
any mortgage, indenture, credit agreement or other contract binding on it or
affecting its property which would prohibit its execution or performance of this
Agreement; and (v) the Master Trust and NBAI will use reasonable efforts to
promptly notify BNY of any errors or omissions contained in any reports,
calculations, valuations and other items of information, provided that any
failure by the Master Trust or NBAI to detect any such errors or omissions shall
not relieve BNY of any resulting liability therefrom. To the extent that NBAI
has actual knowledge of any such error or omission and fails to use reasonable
efforts to promptly notify BNY, BNY shall be relieved of any liability that BNY
may have mitigated had NBAI provided notice of such error or omission to BNY.
(g) BNY hereby represents and warrants to the Master Trust and NBAI,
which representations and warranties shall be deemed to be continuing, that: (i)
it is duly organized and existing under the laws of the jurisdiction of its
organization, with full power to carry on its business as now conducted, to
enter into this Agreement and to perform its obligations hereunder; (ii) this
Agreement has been duly authorized, executed and delivered by it in accordance
with all requisite action and constitutes a valid and legally binding
obligation, enforceable in accordance with its terms; and (iii) it is conducting
its business substantially in compliance with all applicable laws and
regulations, both state and federal, and has obtained all regulatory licenses,
approvals and consents necessary to carry on its business as now conducted;
there is no statute, regulation, rule, order or judgment binding on it and no
provision of its
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Declaration or Bylaws, nor of any mortgage, indenture, credit agreement or other
contract binding on it or affecting its property which would prohibit its
execution or performance of this Agreement.
2. Compensation. For the services to be rendered, the facilities to be
furnished and the compensation and other expenses to be borne by BNY, as
provided for in this Agreement, BNY shall be entitled to receive a monthly fee
from NBAI and reimbursement for out-of-pocket expenses as set forth in Schedule
IV to this Agreement. It is understood that NBAI shall be responsible for BNY's
monthly fee for its services hereunder, and BNY agrees that it shall have no
claim against the Master Trust or the Master Portfolios with respect to
compensation under this Agreement.
3. Recordkeeping. BNY shall, as agent for the Master Trust, and subject
to the direction and approval of the Master Trust's Board and the provisions of
this Agreement, maintain and keep current the books, accounts and other
documents, if any, pursuant to the services and duties provided by BNY as set
forth in Schedule II of this Agreement, and preserve any such books, accounts
and other documents in accordance with the applicable provisions of Rule 31a-2
of the 1940 Act. Such books, accounts and other documents shall be made
available upon reasonable request for inspection by officers, employees and
auditors of the Master Trust and NBAI during BNY's normal business hours. All
records maintained and preserved by BNY pursuant to this Agreement which the
Master Trust is required to maintain and preserve in accordance with Rule 31a-2
of the 1940 Act shall be and remain the property of the Master Trust and shall
be surrendered to the Master Trust promptly upon request in the form in which
such records have been maintained and preserved. Upon reasonable request of the
Master Trust, BNY shall provide in data files or hard copy, whichever the Master
Trust shall reasonably elect, any records included in any such delivery which
are maintained by BNY on a computer disc, or are similarly maintained, and the
Master Trust shall reimburse BNY for its expenses of providing such hard copy.
4. Standard of Care; Indemnification.
(a) BNY shall at all times act in good faith and agrees to use its best
efforts to fulfill its obligations under this Agreement, but assumes no
responsibility for loss or damage to the Master Trust unless such loss or damage
is caused by BNY's own negligence, bad faith or willful misconduct or that of
its directors, officers or employees. BNY shall be responsible hereunder for all
direct damages resulting from its own negligence, bad faith or willful
misconduct, provided however that it shall not be responsible for lost profits
or lost business arising under or in connection with this Agreement. It is
understood and agreed that for purposes of this Section 4(a), "direct damages"
shall include, but shall not be limited to, all legal costs, penalties,
reimbursement for excess distribution and redemption payments, repurchasing
costs for servicing agents and reimbursement to the Master Portfolios for net
asset value breaks (as calculated under the Pricing Procedures).
(b) The Master Trust, on behalf of each Master Portfolio, will
indemnify BNY against and hold it harmless from any and all losses, claims,
damages, liabilities or expenses (including reasonable counsel fees and expenses
of a defense against any claim, demand, action or suit), relating to the
particular Master Portfolio and arising from any one or more of the
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following: (i) errors in records or instructions, explanations, information,
specifications or documentation of any kind, as the case may be, supplied to BNY
by any person described in Section 1 hereof or by any third party described in
Section 5; (ii) action or inaction taken or omitted to be taken by BNY pursuant
to written or oral instructions described in this Agreement (or otherwise
without bad faith, negligence or willful misconduct); (iii) any action taken or
omitted to be taken by BNY in good faith in accordance with the advice or
opinion of counsel for a Master Portfolio, the Master Trust, NBAI (obtained in
accordance with the procedures set forth in this Agreement) or its own counsel;
(iv) any improper use by the Master Portfolio, the Master Trust, NBAI or their
respective agents, of any valuations or computations supplied by BNY pursuant to
this Agreement; (v) the method of valuation of the securities and the method of
computing a Master Portfolio's net asset value or any other amount computed by
BNY hereunder, provided BNY has followed the Pricing Procedures; and (vi) any
valuation of securities, net asset value or other amount provided by a Master
Portfolio or NBAI. BNY will not confess any claim or settle or make any
compromise in any instance in which the Master Trust will be asked to provide
indemnification, except with the Master Trust's prior written consent. Any
amounts payable by the Master Trust under this Section 4(b) shall be satisfied
only against the assets of the Master Portfolio involved in the claim, demand,
action or suit and not against the assets of any other investment portfolio of
the Master Trust.
5. Master Portfolio Accounting and Other Services.
(a) BNY, in performing the services required of it under the terms of
this Agreement, shall be entitled to rely fully on the accuracy and validity of
any and all instructions, explanations, information, specifications and
documentation furnished to it by a Master Portfolio and shall have no duty or
obligation to review the accuracy, validity or propriety of such instructions,
explanations, information, specifications or documentation, including, without
limitation, evaluations of securities; the amounts or formula for calculating
the amounts and times of accrual of Master Portfolio's liabilities and expenses;
the amounts receivable and the amounts payable on the sale or purchase of
securities; and amounts receivable or amounts payable for the sale or redemption
of Master Portfolio Interests effected by or on behalf of the Master Portfolio.
In the event BNY's computations hereunder rely, in whole or in part, upon
information, including, without limitation, bid, offer or market values of
securities or other assets, or accruals of interest or earnings thereon, from a
pricing or similar service utilized, or subscribed to, by BNY which BNY in its
judgment deems reliable, or any other third party pricing source designated by
the Master Trust, BNY shall not be responsible for, under any duty to inquire
into, or deemed to make any assurances with respect to, the accuracy or
completeness of such information. BNY shall not be required to inquire into any
valuation of securities or other assets by the Master Portfolio or any third
party described in this Section, even though BNY in performing services similar
to the services provided pursuant to this Agreement for others may receive
different valuations of the same or different securities of the same issuers.
(b) Subject to the provisions of this Agreement and the direction and
approval of the Master Trust's Board, BNY shall perform the computations
described in Schedule II at such times and dates and in the manner specified or
described in the then-current Prospectus(es) of a Master Portfolio. To the
extent valuation of securities or a computation specified or described in a
Master Portfolio's Pricing Procedures or then-current effective Prospectus is at
any time inconsistent with any applicable laws or regulations, the Master Trust
or NBAI shall immediately
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so notify BNY in writing and thereafter shall furnish BNY at all appropriate
times with the values of such securities and such Master Portfolio's net asset
value or other amounts otherwise to be calculated by BNY, or, subject to the
prior approval of BNY, instruct BNY in writing to value securities and make such
computations in a manner which the Master Trust or NBAI then represents in
writing to be consistent with all applicable laws and regulations. The Master
Trust or NBAI may also from time to time, subject to the prior approval of BNY,
instruct BNY in writing to make computations other than as specified in this
Section of this Agreement. By giving such instruction, the Master Trust or NBAI
shall be deemed to have represented that such instruction is consistent with all
applicable laws and regulations and the then-current effective Prospectus of the
particular Master Portfolio. The Master Trust or NBAI shall have sole
responsibility for determining the method of valuation of securities and the
method of computations, and all computations, valuation of securities and the
method of computing each Master Portfolio's net asset value shall be subject to
approval by the Master Trust and NBAI. BNY shall not be liable for relying on
any price provided by any pricing service believed by BNY to be reliable, and
the Master Trust or NBAI shall furnish values when the same are not available
from a pricing service utilized by BNY, with such furnishing to constitute an
instruction to BNY to rely on the provided values.
(c) BNY shall be responsible for determining and properly reflecting in
the computations made by it under this Agreement: (i) the taxable nature of any
distribution or amount received or deemed received by, or payable to, a Master
Portfolio; (ii) the taxable nature or effect on a Master Portfolio or its
shareholders of any corporate actions, class actions, tax reclaims, tax refunds,
or similar events; (iii) the taxable nature or taxable amount of any
distribution or dividend paid, payable or deemed paid, by a Master Portfolio to
its shareholders; (iv) the effect under any federal, state, or foreign income
tax laws of a Master Portfolio making or not making any distribution or dividend
payment, or any election with respect thereto; or (v) any tax accounting;
provided, however, that if BNY is not certain of the taxable nature, amount or
effect of any such item, it may seek instructions regarding the proper treatment
of such item from the Master Trust or NBAI in accordance with the procedures set
forth in Section 1(e), above, and shall have no liability for acting in reliance
on such instructions.
6. Termination of Agreement.
(a) This Agreement shall become effective as of the date first set
forth above and shall remain in full force and effect unless terminated pursuant
to the provisions of Section 6(b).
(b) This Agreement may be terminated at any time without payment of any
penalty, upon 60 days' written notice to BNY by NBAI or by vote of the Board of
the Master Trust; or upon 180 days' written notice to NBAI and the Master Trust
by BNY. Upon any such termination, BNY will cooperate with and assist the Master
Trust, NBAI, their agents and any successor administrator(s) or
sub-administrator(s) in the substitution/conversion process. In connection with
any termination of this Agreement, unless BNY is in breach of this Agreement,
the Master Portfolios and NBAI agree to pay BNY any compensation and
reimbursement for out-of-pocket expenses as may then be due and payable, as well
as agreed-upon out-of-pocket expenses incurred in connection with a termination.
If BNY is in breach of this Agreement, the Master Portfolios and NBAI may offset
any compensation or reimbursement amounts owed to BNY by the amount of damages,
costs and expenses incurred as a result of BNY's breach,
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including costs, expenses and reasonable incremental fees for a period not to
exceed one year incurred in connection with a conversion by the Master Trust and
NBAI to a successor service provider. In the event of a dispute as to the amount
of such damages, the Master Portfolios and NBAI agree to escrow the set-off
amount.
(c) Sections 4 and 8 shall survive this Agreement's termination.
7. Amendments. Except as expressly provided in the first paragraph of
Section 1, no provision of this Agreement may be amended or modified orally, but
only by an instrument in writing signed by the party against which enforcement
of the amendment or modification is sought.
8. Confidentiality. All books, records, information and data pertaining
to the business of the Master Trust, or its prior, present or potential
shareholders that are exchanged or received in connection with the performance
of BNY's duties under this Agreement shall remain confidential and shall not be
disclosed to any other person, except as specifically authorized by the Master
Trust or as may be required by law, and shall not be used for any purpose other
than performance of its responsibilities and duties hereunder, and except that
BNY retains the right to disclose matters subject to confidentiality to its
examiners, regulators, internal or external auditors, its accountants, its
internal and external counsel, and to any other entity whenever it is advised by
its internal or external counsel that it is reasonably likely that BNY would be
liable for a failure to do so. BNY will endeavor to provide written notice to
the Master Trust and NBAI at least five business days prior to any disclosures
pursuant to this Section 8, but, provided it shall have provided as much notice
as is reasonably practicable under the circumstances, BNY shall have no
liability for any failure to do so.
9. Service to Other Companies. The Master Trust and NBAI acknowledge
that BNY now provides, will continue to provide and may in the future provide
administrative or other services to other investment companies or series of
investment companies, and the Master Trust and NBAI have no objection to BNY so
doing. The Master Trust and NBAI further acknowledge that the persons employed
by BNY to assist in the performance of BNY's duties under this Agreement may not
devote their full time to such service and nothing contained in this Agreement
shall be deemed to limit or restrict the right of BNY or any affiliate of BNY to
engage in and devote time and attention to other businesses or to render
services of whatever kind or nature.
10. Miscellaneous.
(a) This Agreement shall be construed in accordance with the laws of
the State of New York, without regard to conflict of laws principles thereof.
Each Master Portfolio, the Master Trust and NBAI hereby consent to the
jurisdiction of a state or federal court situated in New York City, New York in
connection with any dispute arising hereunder. To the extent that in any such
jurisdiction any of the aforementioned persons may now or hereafter be entitled
to claim, for itself or its assets, immunity from suit, execution, attachment
(before or after judgment) or other legal process, each irrevocably agrees not
to claim, and it hereby waives, such immunity.
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(b) In case any provision in or obligation under this Agreement shall
be invalid, illegal or unenforceable in any jurisdiction, the validity, legality
and enforceability of the remaining provisions or obligations shall not in any
way be affected or impaired thereby, and if any provision is inapplicable to any
person or circumstances, it shall nevertheless remain applicable to all other
persons and circumstances.
(c) Each and every right granted to BNY, the Master Trust or NBAI
hereunder or under any other document delivered hereunder or in connection
herewith, or allowed it by law or equity, shall be cumulative and may be
exercised from time to time. No failure on the part of BNY, the Master Trust or
NBAI to exercise, and no delay in exercising, any right will operate as a waiver
thereof, nor will any single or partial exercise by BNY, the Master Trust or
NBAI of any right preclude any other or future exercise thereof or the exercise
of any other right.
(d) BNY shall not be responsible for delays or errors that occur by
reason of circumstances beyond its reasonable control in the performance of its
duties under this Agreement, provided that reasonable back-up and disaster
recovery systems are in place, including, without limitation, labor
difficulties, mechanical breakdowns, computer breakdowns or malfunctions
(hardware or software), flood or catastrophe, acts of God, failures of
transportation, communication or power supply, or other similar circumstances.
Nor shall BNY be responsible for delays or failures to supply the information or
services specified in this Agreement where such delays or failures are caused by
the failure of any person(s) other than BNY to supply any instructions,
explanations, information, specifications or documentation deemed necessary by
BNY in the performance of its duties under this Agreement.
(e) Any notice or other instrument authorized or required by this
Agreement to be given in writing to the Master Trust, BNY and/or NBAI shall be
sufficiently given if addressed to that party and received by it at its office
set forth below or at such other place as it may from time to time designate in
writing.
To the Master Trust:
Nations Master Investment Trust
000 Xxxxxx Xxxxxx
Xxxxxx Xxxx, Xxxxxxxx 00000
Attention: Xxxxxxx X. Xxxxx, Xx.
To NBAI:
NationsBanc Advisors, Inc.
One Bank of America Plaza
000 Xxxxx Xxxxx Xxxxxx, XX0-000-00-00
Xxxxxxxxx, XX 00000-0000
Attention: Xxxxxx X. Xxxxxx
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To BNY:
The Bank of New York
00 Xxxxxxxxxx Xxxxxx
00xx Xxxxx
Xxx Xxxx, XX 00000
Attention: Xxxxxxx X. Grunston
(f) This Agreement shall extend to and shall be binding upon the
parties hereto and their respective successors and assigns; provided, however,
that this Agreement may not be assigned by BNY, nor may BNY delegate
responsibility for the performance of any of its duties hereunder, without the
written consent of the other parties hereto.
(g) This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be an original and which collectively shall be
deemed to constitute only one instrument.
(h) The captions of this Agreement are included for convenience of
reference only and in no way define or delimit any of the provisions hereof or
otherwise affect their construction or effect.
(i) This Agreement constitutes the entire agreement between the parties
hereto with respect to the provision by BNY of sub-administrative services and
the receipt of fees therefor, and supersedes all prior arrangements or
understandings, written or oral, with respect to the provision by BNY of such
services and the receipt of fees therefor.
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IN WITNESS WHEREOF, the parties hereto have caused this instrument to
be duly executed and delivered by their duly authorized officers as of the date
first written above.
THE BANK OF NEW YORK
By: /s/ Xxxxxxx X. Grunston
------------------------
Xxxxxxx X. Grunston
Vice President
NATIONSBANC ADVISORS, INC.
By: /s/ Xxxxxx X. Xxxxxx
------------------------
Xxxxxx X. Xxxxxx
Senior Vice President and
Chief Operating Officer
NATIONS MASTER INVESTMENT TRUST
By: /s/ Xxxxx X. Xxxxx, Xx.
------------------------
Xxxxx X. Xxxxx, Xx.
Assistant Secretary
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SCHEDULE I
1. Nations Intermediate Bond Master Portfolio
2. Nations Blue Chip Master Portfolio
3. Nations International Equity Master Portfolio
4. Nations Xxxxxxx Focused Equities Master Portfolio
5. Nations Xxxxxxx Growth & Income Master Portfolio
6. Nations International Value Master Portfolio
7. Nations High Yield Bond Master Portfolio
Adopted: December 2, 1998
Last Amended: February 14, 2000
IN WITNESS WHEREOF, the parties hereto have caused this amended
Schedule I to be executed by their officers designated below as of the 14th day
of February, 2000.
THE BANK OF NEW YORK
By: /s/ Xxxxxxx X. Grunston
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Xxxxxxx X. Grunston
Vice President
BANC OF AMERICA ADVISORS, INC.,
(Formerly, NationsBanc Advisors, Inc.)
By: /s/ Xxxxxx X. Xxxxxx
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Xxxxxx X. Xxxxxx
Senior Vice President and
Chief Operating Officer
NATIONS MASTER INVESTMENT TRUST
By: /s/ Xxxxx X. Xxxxx, Xx.
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Xxxxx X. Xxxxx, Xx.
Assistant Secretary
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SCHEDULE II
MASTER PORTFOLIO ADMINISTRATION SERVICES
BNY shall perform the following sub-administrative services, in
addition to any other services agreed to from time to time:
o Monitor and document compliance by the Master Portfolios with their
policies and restrictions as delineated in their Prospectuses and
Statements of Additional Information, including any supplements or
amendments thereto, and with the rules and regulations under the 1940
Act utilizing Xxxxxxx River Development's compliance monitoring system
or by such other means as the parties may agree. NBAI shall be
responsible for communicating such policies and restrictions, including
any changes thereto, to BNY by such means as the parties agree.
o Provide income attribution summary schedules necessary for year-end tax
reporting, including the attached examples. Provide a gross up for
foreign taxes on a per share basis and the redesignation of income and
capital gains on a per share basis.
o Prepare federal, state, excise and local income tax returns for the
Master Portfolios and file such returns upon the approval of the Master
Portfolios' independent accountants; monitor, report on and prepare
periodic worksheet and tax provision packages with respect to
Sub-Chapter M qualifications; prepare and file all Form 1099s with
respect to the Master Portfolios' Trustees; monitor compliance with
Section 4982 of the Internal Revenue Code; calculate and maintain
records pertaining to original issue discount and premium amortization
as required; identify wash sales and all other book/tax differences,
and report results to the Master Portfolios' independent accountants
and Master Portfolios management; and such other duties relating to
federal and/or state tax compliance as the parties may agree. BNY shall
be responsible for providing all pertinent tax information to the
Master Portfolios' independent accountants.
o Prepare Return of Capital Statement of Position 93-2 adjustments.
o Support NBAI in its preparation of the schedules and provide NBAI
unaudited quarterly and semi-annual and audited annual financial
statements and schedules of Master Portfolio investments by providing,
without limitation, each Master Portfolios' schedule of investments and
general ledger in electronic format and/or hard copy, as required, and
such other information as may be necessary to complete such financial
reports.
o Prepare statistical reports for outside information services
(referenced in Schedule V), and such other information services as the
parties may agree, including the ICI expense survey.
o Prepare calculations for capital gains pursuant to IRS rules in
conjunction with NBAI and the Master Portfolios' independent
accountants.
o Attend Master Portfolio shareholder and Board of Trustees meetings as
requested by NBAI, including making such presentations as are
appropriate, and, with respect to the Master
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Portfolio administration services described herein, provide such
periodic and special reports to the Master Trust and NBAI as the Master
Trust and NBAI shall reasonably request.
MASTER PORTFOLIO ACCOUNTING AND OTHER SERVICES
BNY shall provide all accounting and recordkeeping services necessary
and appropriate for the business of the Master Portfolios, including but not
limited to those set forth below.
Required Records; Ledgers and Journals
BNY shall keep current the following accounts and records relating to
the business of the Master Portfolios, in such form as is required by the 1940
Act and the rules thereunder, and generally accepted accounting principles, to
support all filings under applicable federal and state tax laws and regulations
and as may be mutually agreed to among the Master Trust, NBAI and BNY, and shall
make available to NBAI and/or the Master Trust upon request:
1. Cash Receipts Journal
2. Cash Disbursements Journal
3. Dividends Paid and Payable Schedule (book vs. tax basis)
4. Purchase and Sales Journals - Portfolio Securities
5. Realized/Unrealized Gain (Loss) Reports
6. Subscription and Redemption Journals
7. Security Ledgers - Transaction Report and Tax Lot Holdings Report
8. Broker Ledger - Commission Report
9. Daily Expense Accruals
10. Daily Interest Accruals
11. Daily Trial Balance
12. Portfolio Interest Receivable and Income Journal
13. Portfolio Dividend Receivable and Income Register
14. Listing of Portfolio Holdings - showing cost, market value and
percentage of portfolio comprised of each security
15. Aged Receivables (dividends, interest, tax reclaiming)
16. Portfolio Turnover Rate
17. Cash reconciliations
18. Position reconciliations
BNY will be responsible for maintaining, in accordance with Section 31
and the rules thereunder of the 1940 Act, all books and records so required and
generated in the course of performing their duties under this agreement.
Further, at a minimum, BNY shall maintain on-site the above referenced reports
as of each month end for the most recent fiscal year-ended and the current
fiscal year.
BNY shall maintain a listing of all feeders of each Master Portfolio,
including the number and the value of the Interests held by each feeder, based
upon daily or periodic allocations of Master Portfolio assets.
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Daily Accounting Services
BNY shall perform the following services on each Business Day:
1. Calculate Net Asset Value (NAV), and Public Offering Price (POP) Per
Share Pursuant to SEC formulas:
o Update the valuation of security positions held by each Master
Portfolio's portfolio in accordance with the Master
Portfolio's Pricing Procedures and any other appropriate
procedures established by the Board and NBAI as NBAI shall
provide BNY in writing
o When instructed by NBAI, enter manual prices supplied by
broker and link to pricing procedures
o Calculate each Master Portfolio's NAV/POP in accordance with
the applicable Pricing Procedures approved by the Master
Trust's Board of Trustees and prepare NAV proof sheet. Review
components of change in NAV for reasonableness based on the
tolerance levels as NBAI shall direct BNY in writing
o Review variance reporting for price changes in individual
securities using variance levels established by Master
Portfolio and report to Master Portfolio portfolio managers
and to NBAI
o Review for ex-dividend items indicated by pricing sources;
trace to general ledger for agreement
o Communicate required pricing and yield information (NAV/POP),
as appropriate, to NBAI and, electronically, to NASDAQ and to
such other third parties as designated by the Master
Portfolios with respect to its various distribution channels.
In addition, provide Master Portfolio share activity to NBAI.
2. Dividend Rates/Yields/Dollar Weighted Average Maturity:
o Calculate, subject to the approval of NBAI, net investment
income available for distribution daily as appropriate
o Calculate daily dividend rate, and 1, 7, 30-day yields/SEC
yields
o Calculate dollar weighted average maturity
3. Determine and Report Cash Availability:
o Receive daily cash and transaction statements from the Master
Portfolios' Custodian
o Complete daily bank cash reconciliations (including
documentation of any reconciling items) and notify the Master
Portfolios' Custodian
o Report investable cash to NBAI and Master Portfolio
sub-advisers
4. Daily Expense Accruals:
o Accrue individual expenses on a daily basis based on
Instructions provided by NBAI, except for those instances
where such an adjustment would cause a full xxxxx break in
NAV, in which case such adjustment will be included in the
calculation of NAV on the day received
o If applicable, accrue daily amortization of organization
expense as instructed by NBAI
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o If applicable, accrue daily Rule 12b-1 Plan expenses
o Adjust expense accruals as instructed by NBAI and provide
reports as requested by NBAI
5. Verify and Record All Daily Income Accruals for Debt Issues:
o Track income and provide year end tax schedules
o Review and verify all interest and amortization reports
o Periodic tie-out of receivables
o Ensure security masters denote proper interest and
amortization methods as per the fund set up sheets as
instructed by NBAI
6. Monitor Securities:
o Review each Master Portfolios portfolio holding and current
days security trades for dividend activity
o Interface with Master Portfolios' Custodian for timely
collection and postings of corporate actions, dividends and
interest pre-payments
7. Enter All Security Trades:
o Review verification of trade and interest calculations
o Verify settlement through custodian statements
o Maintain security ledger transaction reporting
o Maintain tax lot holdings
o Determine realized gains or losses on security trades
o Provide broker commission information
8. Enter All Master Portfolio Share Transactions:
o Periodically reconcile dividend payable amounts
o Process activity identified on reports
o Verify settlement through custodian statements
o Reconcile to report balances
o Process and track capital stock gain/loss activity
9. Prepare Daily Trial Balance:
o Post manual entries to general ledger
o Post custodian bank activity
o Require automated settled transactions between custody and
activity records (prepare, clear and post)
o Post shareholder and security transactions
o Post and verify income and expense accruals and resolve
differences
o Prepare general ledger
o Post corporate action activity
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10. Review and Reconcile Custodian Statements:
o Verify all posted interest, dividends, expenses, and
shareholder and security payments/receipts, etc. when
requested
o Post all cash settlement activity to trial balance
o Reconcile to ending cash balance accounts
o Report to NBAI the status of past due items and failed trades
with the custodian
o Reconcile cash exception Income items, tax reclaims and past
due income items with custody area
11. Preparation of Accounting Reports:
o Price Variance Report
o Trial Balance
o Portfolio Valuation
o NAV Calculation Report
o Cash Availability
o Change in NAV
o Non-standard entries
o Stale Price Report
o Other such reports as may be reasonably be requested by NBAI
Monthly/Quarterly Services
BNY shall provide the following services on a monthly or quarterly
basis, within such timeframe as may be mutually agreed upon by BNY, the Master
Trust and NBAI:
1. Submission of Monthly Accounting Reports as mutually agreed upon
2. Reconcile Asset Listing to Custodian Asset Listing
3. Provide Monthly Analysis and Reconciliation of Trial Balance Accounts
4. Prepare Documentation Supporting the Preparation of:
o SEC yield reporting
o Income by state reporting
o Standard Industry Code Valuation Report (please provide NBAI's
industry code classifications/is there a standard for all
funds)
o Alternative Minimum Tax Income segregation schedule
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5. Provide Upon Request Broker Commission and Net Trade Reports
Annual (and Semi-Annual) Accounting Services
BNY shall provide the following services on an annual and semi-annual
basis:
1. Supply auditors InvestOne reports supporting securities and shareholder
transactions, income and expense accruals, etc. during the year in
accordance with standard audit assistance requirements
2. Provide NBAI with information to assist NBAI in the preparation of NSAR
filings
Other Core Services
BNY shall provide the following services:
o Accrete discounts and amortize premiums to put and call events
as directed by NBAI and in a manner acceptable under generally
accepted accounting principles
o Process principal repayments on mortgage backed securities
o Update variable securities with current rates
o Process corporate action events through a primary vender feed,
and monitor results via Reuters, Bloomberg, or other available
sources as the parties may agree
o Perform automated portfolio pricing with a second vendor as
requested by NBAI
o Produce documents and respond to inquiries during account and
SEC examinations
Money Market Master Portfolios: Prepare daily xxxx to market reports
and analysis in compliance with Rule 2a-7 including:
o Calculating the daily portfolio weighted average maturity
o Report portfolio diversification based on trade/security
information provided by NBAI by: Country, State, Tier,
Liquidity, Asset Backed Securities, Industry, Letter of Credit
o Listing percentage of portfolio maturing in specified
intervals (I.E., number of days)
o Providing issuer and guarantor diversification exception
reporting
International Master Portfolios: BNY shall provide the following
services:
o Report in base and local currency
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o Processing of tax liability on foreign income subject to
approval of NBAI
o Daily variance analysis performed on FX rates for security
position held
o Produce automated bifurcation reporting in compliance with IRC
Section 988
o Xxxx to market security receivables and payables on a daily
basis
o Determine portfolio exposure by country and currency
In addition to the above, BNY will provide additional support as agreed
upon from time to time (i.e., financial statement production).
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SCHEDULE III
SERVICE LEVEL PERFORMANCE STANDARDS
SERVICE STANDARD
1. Daily Cash Availability ( ) 100% accuracy and delivery by 9:00 a.m. EST for
Money Market Master Portfolios and 9:30 a.m. EST
for all others
( ) Compensation for uninvested cash at Nations Cash
Reserves' mill rate
2. Calculation of daily NAVs ( ) 100% accuracy by 5:00 p.m. EST including pricing,
expense accruals, cash activity, manual entries,
S/H activity. Delivery by 5:45 p.m. EST
3. Review of daily NAVs ( ) 100% review by 5:30 p.m. EST
( ) Review of NAV components for reasonableness
including analysis of the change in the NAV
and the change in mill rates.
( ) Review of price variance report
( ) Review of manual proof
4. NASDAQ Reporting ( ) 100% accuracy and communication by 5:45 p.m. EST
5. Daily Pricing and Rate Report (DPRR) ( ) 100% accuracy in nightly transmission of DPRRs
( ) Money Market Master Portfolios-5:30 p.m. EST
( ) All other Master Portfolios- 6:00 p.m. EST
6. FundStation Report (SubM) ( ) 100% accuracy and nightly transmission by 7:00 p.m. EST
7. Processing of trade tickets ( ) 100% accuracy and processed by T+1 if received by
the following cut-off times:
( ) All Master Portfolios (except International) - 10:00 am (T+1)
( ) International - 12:00 pm (T+1)
( ) Same day settlements - 1:30 pm
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8. Problem Resolution (general) ( ) NAV impact analysis within 1 day
( ) Clear and timely communication of 100% of issues
( ) Ongoing Tracking
9. Cash reconciliations ( ) Performed daily and sent daily to NBAI (Money Market
Master Portfolios) and sent weekly to NBAI (all
other Master Portfolios)
( ) Issues communicated to NBAI same day
( ) Outstanding items addressed within 1 business day
10. Position Reconciliations ( ) Performed daily and sent weekly to NBAI
( ) Issues communicated to NBAI same day
( ) Open issues addressed within 2 business days
11. Tax reporting
( ) Federal, state, tax returns ( ) Tax provision package prepared within time
parameters as set by NBAI/Independent tax
( ) Tax provision packages including Sub-M personnel (PWC)
and excise tax amounts/ distributions
( ) Estimates of tax requirements prepared as required
( ) Identification of all book/tax differences by NBAI for proper tax planning
( ) Capital gain estimate preparations
12. Statistical Reports ( ) Filed within the time parameters as set forth by
each statistical service
13. Expense accruals/payments ( ) Payments made on the business day written
instructions from an authorized signator received
( ) Expense accruals made with 100% accuracy based upon
written instructions from NBAI
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14. Management Reports ( ) Provided to NBAI within 10 business days of month end
15. Year end tax reports ( ) Provided to NBAI within the time frame agreed to
16. Annual/Semi-Annual Reports ( ) Provide Trial Balance within 5 business days after
annual/semi-annual period
( ) Provide additional financial statement support as
agreed to
17. Daily Reports ( ) To be provided on the following day
( ) Provide detailed portfolio valuation
( ) Trial Balance
18. Daily Cash Sweep ( ) 100% accuracy and communication by 2:00 p.m. EST
( ) Nations Cash Reserves
( ) AIM
( ) Nuveen
19. Post Dividends / Corporate Actions ( ) 100% accuracy and posted on effective date
20. Monthly Reconciliations ( ) Complete reconciliations within 10 business days
21. Reporting to Sub-Advisors ( ) Provide nightly and other periodic reporting to
Nations Funds Sub-Advisors
22. Compliance ( ) Provide compliance reports as requested by NBAI
III-3
SCHEDULE IV
(ATTACHED)
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SCHEDULE V
All Database Companies Quarterly List
AMG Data Services Lipper
Xxxxxx'x Morningstar
Bloomberg CDA Wiesenberger
CDA Wiesenberger Investment Company Institute
Commerce Clearing House (CCH) S&P Micropal
Forbes Institute for Economic Research
Institute for Economic Research Value Line
Interactive Data Services Media General Financial Services
Investment Company Institute LCG Associates
LCG Associates Closed End Fund Digest (Closed End Only)
Lipper Lipper - International (Closed End Only)
Media General
Xxxxx'x Investors Service
Morningstar
S&P Micropal
Strategic Insights
Value Line
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