Contract
La Oficina en Xxxxx Rica del Alto Comisionado de las Naciones Unidas para los Refugiados (ACNUR), informa y les invita a participar en el concurso PN 10000042 “Administrador Principal/ Asistente de Recursos Humanos (Situación de Nicaragua)G5
Los detalles generales de la vacante se describen a continuación:
Nombre del puesto | Administrador Principal/ Asistente de Recursos Humanos (Situación de Nicaragua) |
Referencia del puesto | 10000042 |
Nivel del puesto | G5 |
Sede de trabajo | San Xxxx, Xxxxx Rica |
Duración de contrato | 01 de octubre al 31 diciembre 2019 |
Fecha límite para aplicar | 00 xx xxxxxxxxxx xxx 0000 |
Xxxx límite para aplicar | 12 horas (xxxx xx Xxxxx Rica) |
Requerimientos | Las personas interesadas deben ser costarricenses, nacionalizadas costarricense, o extranjera con residencia permanente en Xxxxx Rica con permiso laboral. Completar Formulario PHF Carta de interés. |
Medio/forma de aplicar | Favor enviar sus aplicaciones a la siguiente dirección: correo electrónico: xxxxx@xxxxx.xxx Indicar en el asunto: Puesto + apellido + nombre |
Modalidad de selección | Solo los candidatos en lista corta serán contactados para una entrevista y una prueba técnica escrita. |
Documentos adjuntos | Descripción de funciones Formulario PHF |
UNHCR JOB DESCRIPTION
(When finalised and approved by the Post Manager(s), e-mail to HQPC00)
Date of Classification (1): August 2018 - (STANDARD)
PART 2A – IDENTIFICATION OF POSITION
Position No: 10000042
Position Title: Senior Admin/HR Assistant (Nicaragua Situation) Position Grade: G5
Position Location : Functional Group(1) : 5.2.b
Supervisor Position No., Title & Grade: Admin / Finance Officer CCOG Code (1) : 2.1.06 Job Code (1) : 003015
(1) To be completed by PCU
PART 2B – POSITION REQUIREMENTS
2.1 ORGANIZATIONAL CONTEXT. Define the role of the position within the team, describing its leadership role, if any, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercised by the incumbent.
Senior Admin/Human Resources Assistant is normally supervised by a more senior staff in the same functional Unit assisting him/her in administrative, personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of personnel which comprise of staff and Affiliate Workforce (AWF), under area of responsibility (AOR).
The incumbent performs personnel administration tasks including recruitments, separations, contracts timely renewal among others. The Senior Admin/HR Assistant may also handles finance related tasks such as; preparation of requisitions, bank detail entries in MSRP.
The incumbent keeps contact with DHRM, PAPS/Budapest, travel and visa unit, the divisional Sections/Units at HQ and Offices in the Field. The incumbent liaises with local internal and other external entities in obtaining residency permits, security clearances, UNLP, etc. The nature of certain administrative/personnel functions requires the maintenance of strict confidentiality and discretion.
2.2 FUNCTIONAL STATEMENT. Describe the accountabilities, responsibilities and authorities associated with the position.
Accountability (key results that will be achieved)
- The workforce in the AOR is well-informed of the organization’s human resources policies and practices.
- UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.
- UNHCR country office receives administrative and Human Resources support to meet its current and future operational needs.
Responsibility (process and functions undertaken to achieve results)
- Assist in the recruitment, assignment and reassignment of local personnel.
- Process local personnel’s contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
- Update personnel related information in MSRP/HR module in respect of local personnel.
- Brief staff on general administrative matters relating to visas, licenses, security; provide advice and ensure administrative support as required.
- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
- Assist in administering UNHCR medical insurance plan for locally recruited staff. Provide administrative support to personnel and dependents in case of medical evacuations.
- Prepare attestations and certificates required by the staff members for signature of senior officer.
- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records. Draft routine correspondence, memoranda and reports.
- Support staff members with processing personnel-related documentation.
- Liaise with relevant local authorities in administrative formalities related to issuance/renewal of visas, MFA ID cards licenses, and other similar documents.
- Attend meetings on day-to-day Admin/HR matters and record minutes if required.
- Administer the movement of staff members, their attendance, leave plan, overtime, etc. Apply for travel authorization and obtain security clearances, make logistic and administrative arrangements for official travel of personnel.
- Prepare requisitions and perform as technical approver for the vouchers in MSRP as necessary.
- In addition to general administration responsibilities, may also coordinate activities related to office maintenance, security, transport and similar services.
- May be required to provide assistance in preparing administrative budget and staffing for annual submissions and reviews.
- Perform any other related duties as required.
Authority (decisions made in executing responsibilities and to achieve results)
- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, etc.
- Initiate routine correspondence on HR/Admin matters for the authorizing officer’s approval.
- Access the relevant information and records of individual staff members.
2.3 REQUIRED COMPETENCIES, which illustrate behaviours that are essential to achieving deliverables described above, and that are critical to successful performance. All jobs require the staff to abide to the Values and Core competencies of UNHCR. Where applicable, select a maximum of six Managerial and three Cross-Functional Competencies. (Note that the Performance Appraisal and Management System (PAMS) allows for up to five Cross-Functional Competencies to be selected by the staff member and the supervisor.
Code Managerial Competencies
1. M001 Empowering and Building Trust
2. M002 Managing Performance
3. M003 Judgement and Decision Making
4. M004 Strategic Planning and Vision
5. M005 Leadership
6. M006 Managing Resources
Code Cross-Functional Competencies
1. X001 Analytical Thinking
2. X002 Innovation and Creativity
3. X003 Technological Awareness
4. X004 Negotiation and Conflict Resolution
5. X005 Planning and Organizing
6. X006 Policy Development and Research
7. X007 Political Awareness
8. X008 Stakeholder Management
9. X009 Change Capability and Adaptability
2.4 ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED. Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.
- Completion of secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
- Minimum 5 years of job experience relevant to the function.
- Computer skills (MS office Word, Excel, Power Point).
- Fluency in English (or UN working language of duty station if not English) and local language.
2.5 DESIRABLE QUALIFICATIONS & COMPETENCIES. Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.
- Good knowledge of UNHCR administrative and HR procedures and processes and exposure to provision of support services in an international organization.
- Knowledge and working experience of MSRP (PeopleSoft).
- Completion of UNHCR learning programmes or specific training relevant to functions of the position.
- Knowledge of another relevant UN language.