Verification Evidence Primjeri odredbi

Verification Evidence. When performing the specific procedures listed in Annex 2A, the Auditor may apply techniques such as inquiry and analysis, (re)computation, comparison, other clerical accuracy checks, observation, inspection of records and documents, inspection of assets and obtaining confirmations. The Auditor obtains verification evidence from these procedures to draw up the report of factual findings. Verification evidence is all information used by the Auditor in arriving at the factual findings and it includes the information contained in the accounting records underlying the Progress Reports and other information (financial and non-fmancial). For the purpose of the procedures listed in Annex 2A: • Expenditure should be identifiable, verifiable and recorded in the accounting records ofthe Beneficiary; • The Beneficiary should allow an external auditor to carry out verifications on the basis of supporting documents for the accounts, accounting documents and any other document relevant to the financing of the CHP Support. The Beneficiary should allow access to all documents and databases concerning the technical and financial management of the Grant Agreement. • Records, accounting and supporting documents should be easily accessible and filed so as to facilitate their examination, and should be available in the original form, including in electronic form • Should be available in documentary form, whether paper, electronic or other medium (e.g. a written record of a meeting is more reliable than an oral presentation of the matters discussed). Electronic documents can be accepted only where: 1) the documentation was first received or created (e.g. an order form or confirmation) by the Beneficiary in electronic form; or 2) the Auditor is satisfied that the Beneficiary uses an electronic archiving system which meets established standards (e.g. a certified system which complies with national law); • Should preferably be obtained from independent sources outside the Beneficiary (an original supplier’s invoice or contract is more reliable than an internally approved receipt note); • Which are generated internally are more reliable if they have been subject to control and approval; • Should be obtained directly by the Auditor (e.g. inspection of assets) is more reliable than evidence obtained indirectly (e.g. inquiry about the asset). If the Auditor finds that the above criteria for evidence are not sufficiently met, he/she should detail this in the factual findings. The Audit...