e-Tender No: RBI/Belapur Regional office/Estate/11/23-24/ET/556)

भारतीय �रज़व� ब�क संपदा xxxxx

बेलापुर

(e-Tender No: RBI/Belapur Regional office/Estate/11/23-24/ET/556)

ई-िनिवदा आमंत्रण सूचना

(के वल सूचीब5 िवक्रे ता के मा�म से)

ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर म� 11 के वी / 440 वी सब-�ेशन के संचालन और रखरखाव के िलए वािष�क रखरखाव संिवदा (एएमसी) और ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर जेडटीसी हॉ�ल और ब�क के पEा 4ैटों म� िविभ� इले4� ोमैके िनकल उपकरणो के रखरखाव बेलापुर, खारघर और नवी मुंबई के पास म� ��त के िलए ई-िनिवदा

भाग I

बोलीकता� का नाम:                          

पता:                          

ई-िनिवदा आमंत्रण की ितिथ एवं समय – 21 फरवरी 2024 को 14:00 बजे।

बोली पूव� बैठक की तारीख और समय – 28 फरवरी 2024; को 11:00 बजे, संपदा क�, ि�तीय तल,

आरबीआई,बेलापुर

ई-िनिवदा जमा करने की अंितम ितिथ – 13 माच� 2024; 14:00 बजे. ई-िनिवदा खोलने की ितिथ और समय – 13 माच� 2024; 14:15 बजे.

यह द�ावेज़ भारतीय �रज़व� ब�क (RBI) की संपि� है। आरबीआई की िल�खत अनुमित के िबना, उ� उहे 4 के िलए आरबीआई को जवाब दे ने के उहे 4 को छोड़कर, इसे िकसी भी मा�म, इले4� ॉिनक या अ�था, कॉपी, िवत�रत या

�रकॉड� नहीं िकया जा सकता है। यहां िनिद�� उहे 4 के अलावा िकसी अ� उहे 4 के िलए अिधकृ त किम�यो/ं एज�िसयों

�ारा भी इस द�ावेज़ की सामग्री का उपयोग स� विज�त है और यह कॉपीराइट का उWंघन माना जाएगा और इस प्रकार, भारतीय कानून के तहत दं डनीय होगा।

e-tender invited trough e-procurement website: xxxxx://xxx.xxxxxxxxxxxxx.xxx/xxxxxx

ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर म� 11 के वी / 440 वी सब-�ेशन के संचालन और रखरखाव के िलए वािष�क रखरखाव संिवदा (एएमसी) और ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर जेडटीसी हॉ�ल और ब�क के पEा 4ैटों म� िविभ� इले4� ोमैके िनकल उपकरणो के रखरखाव बेलापुर, खारघर और नवी मंुबई के पास म� ��त के िलए ई-िनिवदा

िवषय सूची

क्रम सं	िववरण	पृ� सं.
1.	िनिवदा की अनुसूची	5-6
2.	xxxx�क I - ई-ट�डर के िलए मह�पूण� िनद� श	7-11
3.	अनुभाग I- ई-िनिवदा का प्रपत्र	12-14
4.	धारा II- करार के िवलेख	15-18
5.	धारा III- िनिवदाकारों को सामा� िनद� श और िवशेष शत�	19-26
6.	धारा IV- इसके बाद उ�W�खत शत�	27-40
7.	खंड V- वािण��क शत�	41
8.	खंड VI- काय� का िव�ृत दायरा	42-61
9.	धारा VII- जाँच सूची	62-67
10.	धारा VIII- सुर�ा जमा के िलए ब�क xxxx xx का प्रोफामा�	68-70
11.	धारा IX- भाग - II अमू� बोली और मात्रा की अनुसूची	71-76

भारतीय �रज़व� ब�क संपदा क�, बेलापुर

ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर म� 11 के वी / 440 वी सब-�ेशन के संचालन और रखरखाव के िलए वािष�क रखरखाव संिवदा (एएमसी) और ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर जेडटीसी हॉ�ल और ब�क के पEा 4ैटों म� िविभ� इले4� ोमैके िनकल उपकरणों के रखरखाव बेलापुर, खारघर और नवी मंुबई के पास म� ��त के िलए ई-िनिवदा

1. ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर म� 11 केवी/440 वी सब-�ेशन के संचालन और रखरखाव के िलए वािष�क रखरखाव संिवदा (एएमसी) और ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर जेडटीसी छात्रावास और बेलापुर, खारघर और नवी मुंबई म� ��त ब�क के लीज 4ैटों के रखरखाव के िलए दो भागों (भाग-I और II) म� ई-िनिवदाएं आमंित्रत की जाती ह�। इस काय� की अनुमािनत लागत 49,00,000/- �पये (के वल उनचास लाख �पये) है और संिवदा काम शुV करने के िल�खत आदे श की तारीख के 15 व� िदन से शुV िकया जाएगा। यह नोट िकया जाना चािहए िक संिवदा की वैधता 3 (तीन) वष� संतोषजनक काय�-िन�ादन के आधार पर प्रwेक वष� नवीनीकृ त की जाएगी) है।

2. ई-ट�डर फॉम� के वल 2024-27 की अविध के िलए आरबीआई, बेलापुर काया�लय �ारा बनाए गए पैनल वाले

िवक्रे ताओं की सूची म� सूचीब5 िवक्रे ताओं को जारी िकए जाएं गे।

3. ई-िनिवदा द�ावेज एमएसटीसी की वेबसाइट यानी xxx.xxxxxxxxxxxxx.xxx पर 21 फरवरी 2024

को 14:00 बजे उपल� होगे। इस ई-िनिवदा को अिनवाय� Vप से एमएसटीसी वेबसाइट यानी,

xxx.xxxxxxxxxxxxx.xxx के मा�म से भरना/ऑनलाइन प्र�ुत करना होगा। ई-िनिवदा प्र�ुत करने और जमा करने की अंितम ितिथ 13 माच� 2024 को 14:00 बजे तक है। ई-िनिवदा का भाग I, 13 माच� 2024 को 14:15 बजे खोला जाएगा। िवक्रे ताओं �ारा ई-िनिवदा प्र�ुत करने की प्रिक्रया पर िव�ृत िदशािनद� श

िनिवदा की अनुसूची (एसओटी) के बाद अनुबंध 1 म� उ�W�खत िकए गए ह�। सहायक द�ावेजों के साथ ई-

िनिवदा द�ावेज के भाग I की जांच के बाद, यिद िकसी भी ठे के दार के पास आव4क पात्रता नही ं पाई जाती है, तो उनकी ई-िनिवदाएं ब�क �ारा आगे की प्रिक्रया के िलए 4ीकार नहीं की जाएं गी।

4. भरे 5ए और ह�ा��रत िनिवदा द�ावेज (अथा�त के वल भाग-1) िनधा��रत प्रपत्र म� एमएसटीसी की वेबसाइट पर अपलोड िकए जाएं गे। हालाँिक, सभी िनिवदाकारों को भारतीय �रज़व� ब�क, बेलापुर के खाता सं%ा

186003001 और IFSC:RBIS0NMPA01 म� एनईएफटी के मा�म से ₹98,000/- (के वल अ�ानवे हजार

�पये) की बयाना रािश (ईएमडी) जमा करनी होगी। लेनदे न सं%ा (�ै न की गई प्रित) के साथ प्रेषण का प्रमाण संलV/अपलोड िकया जाएगा। बोलीदाताओं को यह भी सलाह दी जाती है िक वे 13 माच� 2024 को 14:00 बजे से पहले xxxxxxxxxxxxx@xxx.xxx.xx को लेनदे न सं%ा (�ै न की गई प्रित) के साथ प्रेषण का प्रमाण भेज�। पात्र िनिवदाकता� का भाग-II (मू� बोली) बाद की तारीख को खोला जाएगा िजसकी सूचना

िस�म �ारा सृिजत मेल/संदे श �ारा िनिवदाकता�ओं को दी जाएगी।

5. आवेदको/ं िनिवदाकता�ओं को िनिवदा म� उ�W�खत सभी संलVक/द�ावेज उपयु�4 वेबसाइट पर अपलोड

करने होगे।

6. ब�क अपने ग्राहकों और ब�करों से िनिवदाकता� के िपछले काय�-िन�ादन पर �रपोट� प्रा� करे गा। ब�क

िनिवदाओं के भाग-II को खोलने से पहले उ4 �रपोट� का मू�ांकन यिद िकसी भी िनिवदाकता� के पास

िकसी भी समय िनिवदा प्रिक्रया म� भाग लेने के िलए आव4क पात्रता नहीं पाई जाती है और/या उसके ग्राहकों और/या उसके ब�करों से प्रा� उसकी काय�-िन�ादन �रपोट� असंतोषजनक पाई जाती है, तो ब�क उसके प्र�ाव को अ4ीकार करने का अिधकार सुरि�त रखता है। xxxxxx का भाग-I खुलने के बाद भी उसकी ईएमडी उसे उसी Vप म� वापस कर दी जाएगी। ब�क ऐसा करने के िलए कोई कारण बताने के िलए बा� नहीं है।

7. ब�क �ूनतम ई-िनिवदा को 4ीकार करने के िलए बा� नहीं है और िकसी भी ई-िनिवदा को पूण� या आंिशक Vप से 4ीकार करने का अिधकार सुरि�त रखता है। इसिलए, ब�क िबना कोई कारण बताए सभी ई-

िनिवदाओं को अ4ीकार करने का अिधकार भी सुरि�त रखता है।

�ान: बेलापुर

िदनांक: 21 फरवरी 2024 मु% महाप्रबंधक, बेलापुर

xxxxxx की अनुसूची

नोट: यह एक सीिमत िनिवदा है। के वल वे बोलीदाता/िवक्रे ता जो संबंिधत श्रेणी के तहत नीचे िदए गए ऐसे कायfi के िलए भारतीय �रज़व� ब�क, बेलापुर म� िवक्रे ता के �प म� सूचीब5 ह�, इस िनिवदा म� भाग लेने के िलए पात्र ह�। बोलीदाताओं को सलाह दी जाती है िक वे भाग लेने से पहले इस िनिवदा के िलए अपनी पात्रता के संबंध म� आरबीआई, बेलापुर से पूछताछ कर ल�।

1. ई-िनिवदा सं	RBI/Belapur Regional office/Estate/11/23-24/ET/556[AMC- 11KV- 440V Sub-Station]
2. काय� का नाम	ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर म� 11 केवी / 440 वी सब-�ेशन के संचालन और रखरखाव के िलए वािष�क रखरखाव संिवदा (एएमसी) और ब�क के मु% काया�लय प�रसर (बीएमओपी), बेलापुर जेडटीसी हॉ�ल और ब�क के पEा 4ैटों म� िविभ� इले4� ोमैके िनकल उपकरणों के रखरखाव बेलापुर, खारघर और नवी मुंबई के पास म� ��त के िलए
3. िनिवदा का प्रकार:	ई-प्रो�ोरम�ट प्रणाली, ऑनलाइन (भाग I - तकनीकी-वािण��क बोली और भाग II - िव�ीय बोली) वेबसाइट xxxxx://xxx.xxxxxxxxxxxxx.xxx/xxxxxx के मा�म से
4. पािट�यों को वेबसाइट xxxxx://xxx.xxxxxxxxxxxxx.xxx/xxx ocn पर (संपूण� िनिवदा द�ावेजों के साथ) डाउनलोड करने के िलए िदनांक और समय	21 फरवरी 2024 को 14:00 बजे से।
5. बोली पूव� ब�ठक की तारीख एवं �ान	28 फरवरी 2024 को 15:00 बजे. �ान: - संपदा xxxxx, भारतीय �रज़व� ब�क, दू सरी मंिजल, सीबीडी, बेलापुर, नवी मुंबई - 400416।
6. काय� की अनुमािनत लागत:	�.49,00,000/- (�पये उनतालीस लाख मात्र)
7. बयाना जमा रािश (ईएमडी):):	सभी िनिवदाकारों को ₹98,000/- (अठानवे हजार �पये मात्र) भारतीय �रज़व� ब�क, बेलापुर के प� म� खाता सं%ा 186003001 और IFSC:RBIS0NMPA01 म� एनईएफटी के मा�म से जमा करना होगा। कृ पया एनईएफटी लेनदे न िट�णी म� अपना नाम/कं पनी का नाम उWेख कर�।

	इ�ु क बोलीदाताओं को यह भी सलाह दी जाती है िक वे लेनदे न सं%ा के साथ ईएमडी के प्रेषण का प्रमाण (�ै न की गई कॉपी) िन�िल�खत ई-मेल आईडी पर अपलोड/भेज�।: 1. xxxxxxxxxxxxx@xxx.xxx.xx 2. xxxxxxxxxxxx@xxx.xxx.xx 3. xxxxxxxxxxx@xxx.xxx.xx
8. ईएमडी के िलए एनईएफटी लेनदे न िववरण/ब�क xxxx xx जमा करने की अंितम ितिथ	13 माच� 2024 को 14.00 बजे तक
9. िन�ादन ब�क xxxx xx (पीबीजी)	संिवदा रािश का 10%. “िनिवदा म� िनधा��रत अनुसार िन�ादन ब�क xxxx xx जमा करना सुिनि�त िकया जाएग। अप�रहाय� प�र��ितयों म� जमा करने म� दे xx के मामले म�, िन�ादन ब�क xxxx xx जमा करने म� दे xx के िलए शु� ब�क दर पर ठे के दार के िबलों से वसूल िकया जाएगा।
10. उद् धृत दर की वैधता	एक वष� (संतोषजनक काय� िन�ादन के आधार पर प्रwेक वष� नवीनीकरण िकया जाएगा)
11. XXXXX://XXX.XXXXXXXXXXXXX.XX M/EPROCHOME/RBI पर तकनीकी- वािण��क बोली और िवKीय बोली की बोली शुV होने की तारीख	21 फरवरी 2024 को 14:00 बजे
12. तकनीकी-वािण��क बोली और िवKीय बोली जमा करने के िलए ऑनलाइन ई-िनिवदा बंद होने की ितिथ	13 माच� 2024, को 14:00 बजे तक
13. भाग-I (अथा�त तकनीकी-वािण��क बोली) खोलने की ितिथ और समय	13 माच� 2024 को14:15 बजे
14. भाग-II (अथा�त िवKीय बोली) खोलने की ितिथ और समय	िस�म जनरे टेड मेल/संदे श के मा�म से सूिचत िकया जाएगा।
15. लेनदे न शु�	ई-प्रो�ोरम�ट म� भागीदारी के िलए शु� एमएसटीसी गेटवे/एनईएफटी/आरटीजीएस के मा�म से एमएसटीसी िलिमटेड के प� म� या मेसस� एमएसटीसी िलिमटेड �ारा सलाह के अनुसार मेसस� एमएसटीसी िलिमटेड को िदया जाएगा।
16. पोट�ल से डाउनलोड हेतु िनिवदा शु�	शू�

Annexure-1

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1. Process of e-tendering (A) Registration: -
The process involves vendor’s registration with MSTC e-procurement portal which is free of cost. Only after registration, the vendor(s) can submit his/their bids electronically. Electronic Bidding for submission of Techno-Commercial Bid as well as Price Bid over the internet will be done. The Vendor should possess Class III signing type digital certificate. Vendors are to make their own arrangement for bidding from a P.C. connected with Internet. MSTC is not responsible for making such arrangement. (Bids will not be recorded without Digital Signature).
SPECIAL NOTE: The price bid and the commercial bid has to be submitted on- line at xxxxx://xxx.xxxxxxxxxxxxx.xxx/xxxxxx
(1) Vendors are required to register themselves online with xxx.xxxxxxxxxxxxx.xxx→ e-Procurement →PSU / Govt. depts. →Click on RBI →Register as Vendor Filling up details and creating own user id and password→ Submit.
(2) Vendors will receive a system generated mail confirming their registration in their e-mail which has been provided during filling the registration form. Bidders are advised to refer to the VENDOR GUIDE and VIDEO GUIDE available under “VIEW VIDEO” Link at xxx.xxxxxxxxxxxxx.xxx/xxxxxx for detailed guidance. In case of further clarification, please contact MSTC, (before the scheduled time of the e- tender).
Contact person (MSTC): a. Xx. Xxxxxx Xxxx, Asst. Manager – xxxxxx@xxxxxxxxx.xx.xx Mobile- b. 00000000000 c. Ms Xxxxxxx, Asst. Manager- xxxxxxx@xxxxxxxxx.xx.xx Mobile- 00000000000 d. Ms. Xxxxxx Xxxxxx, Executive- xxxxxxx@xxxxxxxxx.xx.xx Ph- 000 00000000 e. Mr. Tejas V, Executive xxxxxx@xxxxxxxxx.xx.xx Ph-022 22822789 Google hangout ID- (for text chat)- xxxxxxxxx@xxxxx.xxx

f. Technical support staff – 000-00000000

Contact person (RBI Belapur):

1.Xxxx Xxxxxx Xxxxxxxxx, Assistant Manager, MOB: 8239999157 2.Xxxx Xxxxxx Xxxxxxxxx , Manager, MOB:8210215234

(B) System Requirement: -

i) Windows 7 and above Operating System

ii) IE-9 and above Internet browser.

iii) Signing type digital signature

iv) JRE 8 update 161 and above software to be downloaded and installed in the system (File Name- Windows X86 Offline)

To enable ALL active X controls and disable ‘use pop up blocker’ under Tools

→Internet Options→ custom level

Bidders are advised to refer to the “Vendor Guide” and a “Video Guide” before proceeding with the tendering process.

2. (A) Part I Techno-Commercial bid will be opened electronically on specified date and time as given in the NIT. Bidder(s) can witness electronic opening of bid.

(B) Part II Price bid will be opened electronically of only those bidder(s) whose Part I Techno Commercial Bid is found to be Techno-Commercially acceptable by RBI. Such bidder(s) will be intimated date of opening of Part II Price bid, through valid e- mail confirmed by them.

Note: The tenderers are advised to offer their best possible rates. There would generally be no negotiations hence please submit your most competitive prices while submitting the price bid. However, in case the lowest rate appears to be reasonable taking into account the prevailing market conditions, the order may be awarded to the lowest bidder and if the rate is still considered high, action as per prevailing instruction/guideline shall be taken.

3. All entries in the tender should be entered in online Technical & Commercial Formats without any ambiguity.

4. Vendors are instructed to use Attach Documents link in bidding floor to upload documents in document library. Multiple documents can be uploaded. Maximum size of single document for upload is 4 MB. For further assistance please follow instructions of vendor guide. Special Note towards Transaction fee: The vendors shall pay the transaction fee using “Transaction Fee Payment” Link under “My Menu” in the vendor login. The vendors have to select the particular tender from the event dropdown box. The vendor shall have the facility of making the payment either through NEFT or Online Payment. On selecting NEFT, the vendor shall generate a

challan by filling up a form. The vendor shall remit the transaction fee amount as per the details printed on the challan without making change in the same. On selecting Online Payment, the vendor shall have the provision of making payment using its Credit/ Debit Card/ Net Banking. Once the payment gets credited to MSTC’s designated bank account, the transaction fee shall be auto authorized, and the vendor shall be receiving a system generated mail. Transaction fee is non- refundable. A vendor will not have the access to online e-tender without making the payment towards transaction fee.

NOTE - Bidders are advised to remit the transaction fee well in advance before the closing time of the event so as to give themselves sufficient time to submit the bid.

5. All notices and correspondence to the bidder(s) shall be sent by e-mail only during the process till finalization of tender by RBI. Hence the bidders are required to ensure that their corporate e-mail I.D. provided is valid and updated at the stage of registration of vendor with MSTC (i.e. Service Provider). Bidders are also requested to ensure validity of their DSC (Digital Signature Certificate)

6. (i) Please note that there is no provision to take out the list of parties downloading the tender document from the web site mentioned in NIT. As such, bidders are requested to see the web site once again before the due date of tender opening to ensure that they have not missed any corrigendum uploaded against the said tender after downloading the tender document. The responsibility of downloading the related corrigenda, if any, will be that of the downloading parties.

(ii) No separate intimation in respect of corrigendum to this NIT (if any) will be sent to tenderer (s) who have downloaded the documents from web site. Please see Website xxx.xxxxxxxxxxxxx.xxx/xxxxxx of MSTC Ltd.

7. E-tender cannot be accessed after the due date and time mentioned in NIT.

8. Bidding in e-tender:

(a) Bidder(s) need to submit EMD to be paid through NEFT, the scan copy of transaction details shall be uploaded with the tender or email to xxxxxxxxxxxxx@xxx.xxx.xx to be eligible to bid online in the e-tender. No interest will be paid on EMD.

(b) The process involves Electronic Bidding for submission of Techno Commercial Bid as well as Price Bid.

(c) The bidder(s) who have submitted the above fees can only submit their Techno Commercial Bids and Price Bid through internet in MSTC website xxx.xxxxxxxxxxxxx.xxx → e-procurement →PSU/Govt. depts.→RBI Vendor

Login →My menu→ Auction Floor Manager→ live event →Selection of the live event→ Techno Commercial Bid.

(d) The bidder should allow to run an application namely enApple by accepting the risk and clicking on run. This exercise has to be done twice immediately after clicking on the Techno-Commercial bid. If this application is not run, then the bidder will not be able to save/submit his bid.

(e) After filling the Techno-Commercial Bid, bidder should click ‘save’ for recording their Techno-Commercial bid. Once the same is done, the Price Bid link becomes active and the same has to filled up and then bidder should click on “save” to record their price bid. Then once both the Techno-Commercial bid & price bid has been saved, the bidder can click on the “Submit” button to register their bid.

NOTE: - The Techno-Commercial Bid & price bid cannot be revised once the “Final Submission” button has been clicked by the bidder.

(f) In all cases, bidder should use their own ID and Password along with Digital Signature at the time of submission of their bid.

(g) During the entire e-tender process, the bidders will remain completely anonymous to one another and to everybody else.

(h) The e-tender floor shall remain open from the pre-announced date & time and for as much duration as mentioned above.

(i) All electronic bids submitted during the e-tender process shall be legally binding on the bidder. Any bid will be considered as the valid bid offered by that bidder and acceptance of the same by the Buyer will form a binding contract between Buyer and the Bidder for execution of supply. Such successful tenderer shall be called hereafter supplier.

(j) It is mandatory that all the bids are submitted with digital signature certificate otherwise the same will not be accepted by the system.

(k) Buyer reserves the right to cancel or reject or accept or withdraw or extend the tender in full or part without assigning any reason thereof.

(l) No deviation of the terms and conditions of the tender document is acceptable. Submission of bid in the e-tender floor by any bidder confirms his acceptance of terms & conditions for the tender.

(m) Unit of Measure (UOM) is indicated in the e-tender Floor. Rate to be quoted should be in Indian Rupee (both in figure and word) as per UOM indicated in the e-tender floor/tender document.

9.

Any order resulting from this open e-tender shall be governed by the terms and conditions mentioned therein.

10. No deviation to the technical and commercial terms & conditions are allowed.

11. After submitting online bid, the bidder cannot access the tender, once it has been submitted with digital signature.

12. RBI has the right to cancel this e-tender or extend the due date of receipt of bid(s) without assigning any reason thereof.

13. The online tender should be submitted strictly as per the terms and conditions and procedures laid down in the website xxx.xxxxxxxxxxxxx.xxx/xxxxxx of MSTC Ltd.

14. The bidders must upload all the documents required as per terms of NIT. Any other document uploaded which is not required as per the terms of the NIT shall not be considered.

15. The bid will be evaluated based on the filled-in technical & commercial formats

The documents uploaded by bidder(s) will be scrutinized. In case any of the

16. information furnished by the bidder is found to be false during scrutiny, EMD of defaulting bidder(s) will be forfeited. Punitive action including suspension and banning of business can also be taken against defaulting bidders.

Section-I

Form of e-Tender

To,

The Chief General Manager Reserve Bank of India Estate Cell,

Belapur

Madam / Dear Sir,

We have carefully examined the schedule of quantities relating to the works specified in the memorandum hereinafter set out and having visited and examined the installation site of the works specified in the said memorandum and having acquired the requisite information relating thereto as affecting the e-Tender. We hereby offer to execute the works specified in the said memorandum within the time specified in the said memorandum at the rates mentioned in the attached Schedule of Quantities and in accordance in all respects with specifications, designs and instructions in writing referred to in articles of agreement, general instructions to the Tenderers and special conditions, conditions hereinbefore referred to, specifications, data sheet and schedule of quantities and with such materials as are provided for, by and in all other respects, in accordance with such conditions so far as they may be applicable.

MEMORANDUM

(a)	Description of work (s)	Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub-Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai
(b)	Estimated cost	Rs.49,00,000/- (Rupees Forty nine lakhonly)
(c)	Mode of payment	As per clause 3.12 General Instructions to Tenderers and Special Conditions.
(d)	Earnest Money	₹. 98,000/- (Rupees Ninety eight thousand only)
(e)	Validity of quoted rate	One year (to be renewed every year based on satisfactory performance)

2. We also agree that our e-Tender will remain valid for acceptance by the Bank for 90 days from the date of opening of Part I of the e-Tender and this period of validity can be extended for such period as may be mutually agreed between the Bank and us in writing.

3. Should this e-Tender be accepted, I/we hereby agree to abide by and fulfil all the Terms and Conditions of the e-Tender and in default thereof, to forfeit and pay to you or your successors, or assignees or nominees such sums of money as are stipulated in the conditions contained in the e-Tender together with the written acceptance of the Contract.

4. I/We understand that you reserve the right to accept or reject any or all the e-Tender either in full or in part without assigning any reason therefor. We have deposited a sum of

₹ 98,000 as earnest money through NEFT / in the form of BG with the Reserve Bank of India, which amount is not to bear any interest. Should we fail to execute the Contract when called upon to do so, we do hereby agree that this sum shall be forfeited by us to the Reserve Bank of India.

5. The e-Tender documents are duly signed, filled and submitted / uploaded in two parts separately through online. Part I contains all commercial terms and conditions and technical particulars and Part II contains only the price bid in the Bank's proforma.

Dated this     day of     2024

For and on behalf of M/s                  

(Signature with seal)

Name       Designation                Place       Date    

(Certified true copy of the Power of Attorney of the above signatory should be enclosed).

Witnesses

(1) Signature with

name, address and date

(2) Signature with

name, address and date

Section-II

Articles of Agreement

ARTICLES OF AGREEMENT made the       

day of       

between

the Reserve Bank of India, (hereafter called “The Bank”) of the one part and

  (thereinafter called “the Contractor”) of the other part.

WHEREAS the Bank is desirous to carry out “Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub-Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai and has caused specifications describing the works to be one.

AND WHEREAS the said specifications, scope of work, the Schedule of Quantities have been signed by or on behalf of the parties hereto.

AND WHEREAS the Contractor has agreed to execute upon the subject to the Conditions set forth herein and to the Conditions set forth in the General Instructions/ Scope of work/Instructions to be carried out during the Annual Maintenance Contract, Special Conditions and in the Schedule of Quantities and Conditions of Contract (all of which are collectively hereinafter referred to as “the said Conditions”) the works described in the said specification and included in the Schedule of Quantities at the respective rates therein set forth amounting to the sum as therein arrived at or such other sum as shall become payable thereunder(hereinafter referred to as ‘the said Contract Amount’)

NOW IT IS HEREBY AGREED AS FOLLOWS:

The contractor hereby agrees to undertake & carry out the “Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub-Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai ” for the period of ----- to In consideration of said Contract Amount to be paid at the times and in the

manner set forth in the said conditions, General Instructions / Scope of work/Instructions to be carried out during the Annual Maintenance Contract, the Contractor shall upon and subject to the said Conditions execute and complete the work in the said Specifications and the Schedule of Quantities (mentioned in Part I/II of the tender).

The Bank shall pay the Contractor the said Contract Amount, or such other sum as shall become payable, at the times and in the manner specified in the said conditions.

The said Conditions and Appendix thereto shall be read and construed as forming part of this agreement and the parties hereto shall respectively abide by, submit themselves to the said Conditions and perform the agreements on their part respectively in the said Conditions contained.

This Contract is neither a fixed Lump sum Contract nor a Piece work Contract but is a Contract to carry out the AMC for “Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub-Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai” to be paid for according to actual work done as per BOQ at the rates contained in the Schedule of Rates and Probable quantities or as provided in the said Conditions.

The Contractor shall afford every reasonable facility for the carrying out of all works relating to captioned AMC works and other ancillary works in the manner laid down in the said Conditions and shall make good any damages occurred during the execution of work.

The Bank reserves to itself the right of altering the nature of the work by adding to or omitting any items of work or having portions of the same carried out without prejudice to this contract.

All payments by the Employer under this Contract will be made only at Reserve Bank of India, Belapur.

The Employer shall pay the contractor the said contract amount, on year, totally Rs…………..(Rupees………………………………) only per annum for AMC for

………………………………………………………………………………………………………

………………………………………………………………………………………………………

……………………………………………………..(Name of the Work).

Penalty for less number of staff deployed at any one instance will be worked out on Pro rata basis i.e. as per minimum wages (current) at any point of time and same shall be deducted from their subsequent bill.

The contractor shall bear the stamp duty on the original of this agreement, which shall be executed in duplicate, and the Bank shall retain the original and the contractor shall retain the duplicate.

Time shall be considered as the essence of this Contract, and the Contractor hereby agrees to commence the work soon after the site is handed over to him or from 15th day after the day of issue of formal works order as provided for in the said Conditions, whichever is later, and to complete the entire work as mentioned in Scope of work/Instructions to be

carried out during the AMC. All payments by The Bank under this Contract will be made only at Reserve bank of India, Estate Cell, CBD Belapur Navi Mumbai -400614.

All disputes arising out of or in any way connected with this agreement shall be deemed to have arisen at Belapur and only Courts in Belapur shall have jurisdiction to determine the same.

That the several parts of this Contract have been read by the Contractor and fully understood by the Contractor.

Non- Disclosure clause

The Contractor shall not disclose directly or indirectly any information, materials and details of the Bank’s infrastructures/ systems / equipments etc. which may come to the possession or knowledge of the Contractor during the course of discharging its contractual obligation in connection with this agreement, to any third party and shall at all times hold the same in strictest confidence. The Contractor shall treat the details of the contract as private and confidential, except to the extent necessary to carry out the obligation under it or to comply with applicable laws. The Contractor shall not publish, permit to be published or disclose any particulars of the works in any trade or technical paper or elsewhere without the previous written consent of the Employer. The Contractor shall indemnify the Employer for any loss suffered by the Employer as a result of disclosure of any confidential information. Failure to observe the above shall be treated as breach of contract on the part of the Contractor and the Employer shall be entitled to claim damages and pursue legal remedies.

The Contractor shall take all appropriate actions with respect to its employees to ensure that the obligations of non-disclosure of confidential information under this agreement are fully satisfied.

The Contractor’s obligations with respect to non-disclosure and confidentiality will survive the expiry or termination of this agreement for whatever reason.

That the several parts of this Contact have been read by the Contractor and fully understood by the Contractor.

If the contractor is a Partnership or an Individual

IN WITNESS WHEREOF The Bank and the Contractor have set their respective hands to these presents and two duplicate hereof the day and year first hereinabove written.

If the contractor is a Company IN WITNESS WHEREOF The Bank has set its

hand to these presents through its duly authorised official and the Contractor has caused its common seal to be affixed hereunto and the said two duplicate/has caused these presents and the said two duplicates hereof to be executed on its behalf, the day and year first hereinabove written.

Signature Clause

SIGNED AND DELIVERED by the Reserve Bank of India by the hand of Shri ………………………………………………

(Name and Designation)

……………………………………………………

……………………………. in the presence of (1)

Address

(2)

Address

………………………………………………….

………………………………………………….

Witnesses

……………………………………….. Seal & Signature of the contractor

Witnesses:

1. …………………………….

2……………………………..

Section-III

General Instructions to Contractors and Special Conditions

3.0 Online Submission of Tender: -

The Tender shall be submitted through online. The tender will be in two parts i.e. Part I containing the terms and conditions (Rates & Amounts of items shall not appear anywhere in this part) and Part II containing only rates of items and amounts stated in figures and words. Part II does not contain any terms and conditions and shall be submitted through online. Part I of tenders will be opened at 14:15 hrs on March 13, 2024. Part II of the tenders will be opened on a subsequent date under system generated intimation to all the tenderers. Telegraphic, Fax and e- mail tenders will not be accepted. All copies of the tenders should be duly signed and complete in all respects with all attachments/ enclosures/ annexures. Insertions, postscripts, additions and alterations shall not be valid unless confirmed by the tenderers signature.

3.1 Tenderers are advised to use only the forms (tender documents) available in the website. Each page of the forms shall be signed and returned / uploaded.

3.2 Tenderers are advised to submit tender on MSTC website (xxx.xxxxxxxxxxxxx.xxx) within the stipulated time schedule.

3.3 If applicants desire to submit additional information, they may upload the same on MSTC website on their own letter head / paper. Each page of the forms shall be signed, filled and submitted / uploaded through online. The tender should be uploaded and submit online within the stipulated time / date i.e., up to 14:00 Hrs. on March 13, 2024.

3.4 Part I – Technical &Commercial

3.4.1 Part I – Shall contain the unpriced tender consisting of complete technical details / specification including documents and commercial terms and conditions etc. The NEFT details for EMD shall be uploaded with the tender / mail to xxxxxxxxxxxxx@xxx.xxx.xx

3.4.2 Part I of the tender as submitted in online shall contain the following:

i) Power of Attorney/authorization with the seal of the company/firm in the name of the person signing the tender documents.

ii) Any other technical information the tenderer wishes to furnish.

iii) List of deviations, if any, in commercial terms and conditions.

iv) Other Certificates / Declarations as per Annexures enclosed to be uploaded in MSTC portal.

3.4.3 The Tenderers are advised to visit the site and acquaint themselves of the site conditions before tendering.

3.4.4 The tenderers are advised to upload the tender based strictly on the General Conditions of the Contract and Technical details / Specifications contained in the tender documents, and not to stipulate any deviations. If acceptance of the terms and conditions

given in the tender documents has any price implications, the same should be considered and included in the quoted price. Tender containing deviations from the terms and conditions is liable to be rejected.

3.4.5 All information, correspondence letters shall be submitted in duplicate and addressed to Xxxx Xxxxxxx Chief General Manager, Reserve Bank of India, Estate Cell, CBD Belapur, Navi Mumbai - 400614

3.5 Part II -Price bid: - Part II containing price bid.

(a) This part shall contain prices in Indian Rupees only as per format (Part II) and submitted through online. No other enclosure is permitted in Part II. Change of terms and conditions and technical deviations, if any, found in Part II of the tender will not be taken into account and will be treated as null and void. The tenderer must use only the forms issued by the Bank to fill in the rates. If item rate (i.e. zero / any numerical value) against any item are not submitted by the bidder through online bid submission process, the tender may be considered invalid by the Bank in its discretion.

(b) Rates should be quoted in columns specified. All erasures and alterations will be made while filling the tender through online before the submission of bid / within the stipulated time frame. Failure to comply with either of these conditions will render the tender void at the Bank's option. No request for any change in rate or conditions after the opening of the part II tender will be entertained.

(c) The rates quoted shall be deemed to be for the finished work and shall be firm and binding without any escalation whatsoever till the system is handed over to the Bank.

(d) For any item, if the rate and amount do not tally with respect to the quantity, then the amount arrived on the basis of quoted rates shall only be acceptable.

3.6 Pre-Bid Meeting

A pre-tender briefing meeting of the intending tenderers will be held at 15.00 Hrs on February 28, 2024 to clarify any point/doubt raised by them in respect of the tender. No separate communication will be sent for this meeting. All communication regarding points requiring clarifications shall be given in writing to Xxxx Xxxxxxx, CGM, Belapur by the intending tenderers before 11.00 Hrs on February 28, 2024. It is mandatory for the intending firms to attend the pre bid meeting to get clarification from the Bank. No request for change in the date of Pre-bid meeting will be entertained. After Pre-bid meeting submission of any deviations in the tender conditions along with Part-I of the tender is liable for rejection of the tender.

3.7 Opening of e-Tender: -

Part-I of the e-tenders will be opened on March 13, 2024 at 14.15 hrs. IST through system. Price bid (Part II) of only such of those tenderers who are found eligible after scrutiny of their Part –I of the tenders will be opened on a subsequent working day which will be intimated through system generated mail / message to all the eligible tenderers.

3.8 Scope of Work: -

The scope of work shall include the followings.

Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub-Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai

3.9 Validity of e-Tender: -

The Tender along with the prices shall remain valid initially for a period of 90 days from the date of opening of Part I of tender, which period may be further extended by mutual agreement in writing by the Tenderer and the Tenderer shall not cancel or withdraw the tender during this period.

3.10 Lowest e-tender not necessarily to be accepted: -

a) The Bank is not bound to accept the lowest or any tender or to assign any reason for non-acceptance.

b) The tenderer whose e-tender is not accepted shall not be entitled to claim any costs, charges, damages and expenses of and incidental to or incurred by him through or in connection with his submission of e-tenders, even though the Bank may elect to modify/withdraw the tender.

3.11 Earnest Money, Security Deposit during Annual Maintenance Contract period:

3.11.1 All Tenderers shall deposit Earnest Money of Rs. ₹98,000/- (Rupees Ninety eight thousand only) through NEFT and details of NEFT (scan copy) shall be uploaded with the tender or send through email at xxxxxxxxxxxxx@xxx.xxx.xx by 14:00 Hrs. on March 13, 2024. The Earnest Money Deposit (EMD) is also acceptable in irrevocable Bank Guarantee in the form prescribed by the Bank in Annex. The EMD paid by the e-Tenderer shall be held by the Reserve Bank of India initially valid for 4 months, shall remain un-discharged for such period as may be specified for keeping the tender open. No interest shall be paid on the said deposit. Under no circumstances, Earnest Money Deposit will be accepted in the form of fixed deposit receipts or insurance guarantee or cheque or cash.

3.11.2 The EMD of successful tenderer shall be released on acceptance of the tender and on production of a new Bank Guarantee called “Performance Bank Guarantee (PBG)” from any scheduled bank in the form prescribed by the Bank in Annex towards security deposit for due fulfilment of the Contract.

3.11.3 On receipt of intimation from the Bank of the acceptance of his/their tender, the

successful tenderer shall be bound to implement the Contract within 15 days thereof. The successful tenderer shall sign an agreement in accordance with the draft agreement and the Schedule of Conditions but the written acceptance by the Reserve Bank of India of a tender will constitute a binding contract between the Reserve Bank of India and the person so tendering, whether such formal agreement is or is not subsequently executed.

3.11.4 All compensation or other sums of money payable by the Contractor to the Employer under the terms of this Contract may be deducted from the security deposit, if the amount so permits unless the contractor deposits such amounts in cash within ten days of issue of demand notice by the Bank.

3.11.5 Performance Bank Guarantee (PBG) as security deposit:

On award of the work, the successful tenderer shall furnish an amount equal to 10% (Ten percent) of the contract value in the form of a Bank Guarantee (BG) from any scheduled Bank in the form prescribed by the Bank as per Annexure towards security deposit for the due fulfilment of the Contract. The earnest money deposit furnished at the time of submission of tender will be returned thereafter. This Performance Guarantee towards security deposit shall be valid for the entire contract period. During renewal of contract fresh PBG for an amount equal to 10% of renewal contract amount shall be submitted prior to exactly AMC renewal contract.

The Bank Guarantee towards the Earnest Money Deposit (EMD) furnished at the time of submission of tender will be returned thereafter. Such Performance Bank Guarantee (PBG) should be submitted to the Bank within 15 days of the issue of work order / letter of acceptance of tender. “Submission of Performance Bank Guarantee shall be ensured as stipulated in the tender. In case of delays in submission in unavoidable circumstances, charges for delay in submission of Performance Bank Guarantee shall be recovered from the bills of the contractor at Bank rate.”

If the tenderer fails to furnish the Performance Bank Guarantee within stipulated time period, their tender is liable to be cancelled and the EMD deposited shall be enforced without prejudice for further loss or damage.

The Bank Guarantee towards EMD shall be suitably extended, if necessary, the successful tenderer till the date fixed by the Bank for furnishing the PBG towards security deposit for the due fulfilment of the contract.

The Bank reserves the right to enforce the Bank Guarantee in case of unsatisfactory performance of the terms, conditions set out in the tender at any time during the Contract.

3.12 The rates shall also be firm and valid up to March 31, 2025 from the issue of work order and shall not be subject to exchange variations, labour condition, fluctuations in

freights or any conditions whatsoever. No variation in rates shall be entertained during the contract period up to March 31, 2025. Rates quoted by the firm shall be fixed till the renewal of contract. The service contract shall be renewed annually subject to providing satisfactory service. While renewing the contract the new contract amount will be arrived as per the Price Index of the RBI bulletin given below:

CPI: Consumer Price Index for Industrial Workers for that particular period. CCA: Current Contract Amount

NCA: New Contract Amount

NCA=CCA + [(CPIC – CPIP) / CPIP] X CCA

CPIC- Consumer Price Index for Industrial Workers (All India Average) 6 months Prior to the commencement date of contract for the current year

CPIP- Consumer Price Index for Industrial Workers (All India Average) 6 months Prior to the commencement date of contract for the previous year.

3.13 Payment terms: -

The payment for the works to be executed under this contract shall be made as follows and no variation in the mode of payment will be acceptable to the Reserve Bank of India.

Payment shall be made on monthly basis. A statement for material consumed shall be prepared separately, by mentioning the complaint No., location, and name of fitting and occupant’s signature after successfully completing the work (call sheet sample shall be issued by the Bank) and a statement showing payment of minimum wages with signature of Workmen.

3.14 The successful tenderer will be forfeited if he fails to comply with any of the conditions of the contract. The name of the successful contractor will be delisted/removed from the Bank’s approved / empaneled list & no work will be awarded in future, if the successful tenderer fails to comply with any of the conditions of the contract.

3.15 Successful tenderer has to follow minimum wages and contract labour act and pay to his workmen as per this act. Maintain the proper records of the same as per extant law. The workmen / labour deployed for the work shall be paid minimum wages & other facility as per provision in the CLC/contract labour act. So, the tenderer should workout the AMC rate accordingly. The quoted rate shall include wages for Workmen / labour as per CLC norms, all applicable taxes, Provident fund, ESI, dress & safety items for the workmen etc., if any, and applicable to the labours, insurance (workman compensation policy & third-party liability). During concurrence of the MAC, there will be no change in the AMC rate due to variable in minimum wages.

The successful tenderer shall take “all risk policy" for the contract value and workmen compensation policy for the workers engaged in the work. The contractor shall indemnity

the Bank for any loss or damage that occurs to persons or building or third party while executing the work. Third party liability in contractors all risk policy shall be minimum ₹. 2 lakh per person for any one accident or occurrence and ₹. 5.00 lakh in respect of damage to property for any one accident or occurrence.

Note: These policies shall be valid till the completion of the work. If the contractor does not provide these policies, the Bank reserves the right to take the above insurance policies themselves and recover the cost thereof from the bill of the contractor.

3.16 Please note that as per Employees State Insurance Act, 1948 Contractor is responsible for making ESI contribution of the person permanently employed, if it is applicable/ required & as per the Government of West Bengal, Ministry of Labour. For the jobs under AMC the contractor shall be responsible for taking all insurances at his cost to cover all kinds of risks from the time of award of work. These insurance policies shall continue to be valid till the completion of the contract period. Contractor will take workmen compensation policy for all the staff deputed at site and will submit the policy to the Bank after award of work.

3.17 The Contractor shall strictly comply with the provision of safety code as mentioned in the tender. The successful Contractor’s should give the declaration along with each monthly bill as mentioned in Annexure - C.

3.18 Time allowed for carrying out the work as mentioned in the Memorandum shall be strictly observed by the Contractor and it shall be reckoned from the 15th day after written work order, is issued.

3.19. The contractor shall abide by and fulfill all requirements laid down under the Contract Labour (Regulation and Abolition) Act, 1970 and the rules framed there under and all other relevant statutory acts (such as Minimum Wages Act etc.). If the number of labourers employed for the job is twenty or more, the contractor shall obtain the license from the Regional Labour Commissioner. The contractor shall maintain all registers/ documents as required by the Regional Labour Commissioner at site and should furnish the same to the Bank or its representative as and when required.

3.20 The contractor has to follow the instruction as directed by the Bank’s engineer from time to time regarding proper execution of works.

3.21 The contractor should liaison with various Authority to set right the electrical and electromechanical systems provided in above xxxxxxxx xxxx Xxxxxxxxxxx department, MTNL, Fire Department & Police Department etc.

3.22 The contractor should follow the following and continue to have valid license, if any,

during the validity of the contract period

a) Contract Labour (Regulation and Abolition) Act 1970

b) Payment of Wages Act 1956

c) Employment of Children’s Act 1923

d) Minimum Wages Act

e) Employee Provident Fund Act 1952 and scheme made under said Act.

Obtain required licenses/clearances etc. from Assistant Labour Commissioner, Municipality and other local agencies/bodies at his own cost, whatever necessary

3.23 The contractor should ensure payment of minimum wages to all labourers / workmen staff employed by him. Contractor should submit a certificate to the effect that, he has actually paid all the dues of all the labourers of all descriptions engaged by him for completion of the awarded job/work/project at the rate which is not less than the one prescribed under Minimum wages Act, 1948 and he has complied with the provisions of CLRA Act with regard to providing the essential amenities to the contract labour. Further, he may facilitate Bank’s representative to verify and certify the veracity of such certificate.

3.24 Errors, omission and descriptions:

In all cases of omission and / or doubts of discrepancies in the any item or description a reference shall be made to the Engineer of Reserve Bank of India, whose elucidation, elaboration or decision shall be considered as authentic. The contractor shall be held responsible for any errors that may occur in the work through lack of such reference and precaution.

3.25 Penalty:- Penalty for less number of staff deployed at any one instance will be worked out on Pro rata basis i.e. as per minimum wages (current) at any point of time and same shall be deducted from their subsequent bill.

The contractor shall bear the stamp duty on the original of this agreement, which shall be executed in duplicate, and the Bank shall retain the original and the contractor shall retain the duplicate

I/We hereby declare that I/We have read and understood the above instructions/scope of work for the guidance of the quotation/tender. I/we hereby agree to abide and fulfill the above terms & conditions/instructions.

3.26 Sexual Harassment

(a) The Contractor / Agency shall be solely responsible for full compliance with the provisions of "the Sexual Harassment of women at workplace (Prevention, Prohibition and

Redressal) Act, 2013" in case of any complaint of sexual harassment against its employee within the premises of the Bank, the complaint will be filed before the Internal Complaints Committee constituted by the Contractor / Agency and the Contractor/Agency shall ensure appropriate action under the said Act in respect to the complaint.

(b) Any complaint of sexual harassment from any aggrieved employee of the

Contractor against any employee of the Bank shall be taken cognizance of by the Regional Complaints Committee constituted by the Bank.

(c)The contractor shall be responsible for any monetary compensation that may need to be paid in case the incident involves the employees of the contractor, for instance any monetary relief to Bank's employee, if sexual violence by the employee of the contractor is proved.

(d) The contractor shall be responsible for educating its employees about prevention of sexual harassment at workplace and related issues.

(e) The contractor shall provide a complete and updated list of its employees who are deployed within the Bank's premises.

Place:

Date: Signature of the Tenderer with Seal.

Section IV

The Conditions Hereinafter Referred To

4.1 Interpretation Clause

1. In construing these Conditions, the Specifications, Schedule of Quantities and Contract Agreement, the following words shall have the meanings herein assigned to them except where the subject or context otherwise required.

(a)	“Employer”	Shall mean The Reserve Bank of India and shall include its assigns and successors.
(b)	“Contractor” (in the case of a partnership)	“Contractor” shall mean and                 trading in the name and style of and having a place of business at   and shall include the partners for the time being of the said firm and the legal representatives of a deceased partner.
	(in the case of individual)	“Contractor” shall mean Shri          trading in the name and style of and shall include his heirs, successors and legal representatives.
	(in the case of Company)	“Contractor” shall mean           a company incorporated under   and having its registered office at       and shall include its successors and assigns.
(c)	“Site”	Shall mean the site of the contract works including any building and erections thereon and any other land (inclusively) as aforesaid allotted by the Employer for the Contractor’s use.
(d)	“This Contract”	Shall mean the Articles of Agreement, the Special Conditions, the Conditions, the Appendix, the Schedule of Quantities and Specifications etc. attached hereto and duly signed.
(e)	“Banks Engineer”	The term “Bank's Engineer” shall mean the person appointed and paid by the Employer to inspect the works. The Contractor shall afford the Bank's Engineer every facility and assistance for inspecting the works and materials, and for checking and measuring time and materials. Neither the Bank's Engineer nor any representative of the Bank shall have power to set out works or to revoke, alter, enlarge or relax any requirements of the Contract, or to sanction any day work, additions, alterations, deviations, or omissions, or any extra work whatever, except in so far as such authority may be specially conferred by a written order of the Bank's Engineer with the prior concurrence in writing of the Employer.

The Bank’s Engineer or any representative of the Bank shall have power to give notice to the Contractor or his representative of non-approval of any work or materials and such work shall be suspended or the use of such materials shall be discontinued. The work will, from time to time, be examined by the Bank's Engineer/Bank's representative but such examination shall not in any way exonerate the Contractor from the obligation to remedy any defects which may be found to exist at any stage of the works or after the same is completed. Subject to the limitation of this clause the Contractor shall take instructions only from the Bank's Engineer.

(f) “Notice in writing” Or written notice shall mean a notice in written, typed or printed characters sent (unless delivered personally or otherwise proved to have been received) by registered post to the last known private or business address to have been received when in the ordinary course of post, it would have been delivered.

(g) “Act of Insolvency”

Shall mean any Act of Insolvency ad defined by the Presidency Towns Insolvency Act or the Provincial Insolvency Act or any Act amending such original.

(h) “Net Prices” If in arriving at the contract amount, the Contractor shall have added to or deducted from the total of the items in the Tender any sum, either as a percentage or otherwise, then the net price of any item in the tender shall be the sum arrived at by adding to or deducting from the actual figure appearing in the Tender as the price of that item a similar percentage or proportion of the sum so added or deducted by the Contractor the total amount of any Prime Cost items and provisional sums of money shall be deducted from the total amount of the tender. The expression “net rates” or “net prices” when used with reference to the contract or accounts shall be held to mean rates or prices so arrived at.

(i) “The works” Shall mean the Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub-Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai.

Word importing persons include firms and corporations. Word importing the singular only also include the plural and vice-versa where the context requires.

4.2 Scope of Contract

The Contractor shall carry out and complete the said work in every respect in accordance with this Contract and with the directions of and to the satisfaction of the Employer. The Employer may in his absolute discretion and from time-to-time issue written instructions, details, directions and explanations, which are hereafter collectively referred to as” Employer’s Instructions” in regard to:

4.3 Schedule of Quantities & Agreement

The Contract shall be executed in triplicate and the Contractor shall be entitled to one executed copy for his use. Before the issue of the final certificate to the Contractor, he shall forthwith return to the Employer, all Specifications to the Bank.

4.4 Contractor to provide everything necessary at his cost

The Contractor shall provide at his cost, everything necessary for the proper execution of the works according to the intent and meaning of the Schedule of Quantities and Specifications taken together whether the same may or may not be particularly shown or described therein provided that the same can reasonably be inferred there from, and if the Contractor finds any discrepancy in the Schedule of Quantities and Specifications, he shall immediately and in writing refer same to the Employer who shall decide which is to be followed.

4.5 Authorities, Notices and Patents

4.5.1 The Contractor shall conform to the provisions of any Act of the Legislature relating to the works, and to the regulations and bye-laws of any authority, and of electric supply and other companies and/or authorities with whose systems, the installation is proposed to be connected and shall, before making any variations from the Specifications that may be necessitated by so conforming, give to the Employer, written notice, specifying the variation proposed to be made and the reason for making it and apply for instructions thereon. In case the Contractor shall not receive such instructions within ten days, he shall proceed with the work conforming to the provisions, regulations or bye-laws, in question, and any variation so necessitated shall be dealt with under Clause No.13 thereof.

4.5.2 The Contractor shall bring to the attention of the Employer, all notices required by the said Acts, regulations or bye-laws to be given to any authority and pay to such authority, or to any public office, all fees that may be properly chargeable in respect of the works, and lodge the receipts with the Employer.

4.5.3 The Contractor shall indemnify the Employer against all claims in respect of rights, and shall defend all actions arising from claims, and shall himself pay all royalties, license fees, damages, cost and charges of all and every sort that may be legally incurred in respect thereof.

4.6 Materials and workmanship to conform the descriptions

All materials and workmanship shall so far as procurable be of the respective kinds described in the SARs (electrical items) and in accordance with the Employer’s instructions, and the Contractor shall upon the request of the Employer furnish him with all invoices, accounts receipts and other vouchers to prove that the materials

comply therewith. The Contractor shall at his own cost arrange for and/or carry out any test of any materials which the Employer may require.

4.7 Dismissal of Workmen

The Contractor shall on the request of the Employer, immediately dismiss from the works, any person employed thereon by him who may, in the opinion of the Employer, be incompetent or misconduct himself and such persons shall not be again employed on the works, without the permission of the Employer.

4.8 Access to Works

The Employer and their respective representatives shall at all reasonable times have free access to the works and/or the workshops, factories or other places where materials are lying of from which they are being obtained and the Contractor shall give every facility to the Employer and their representatives necessary for inspection and examination and test of the materials and workmanship. No person not authorized by the Employer except the representatives of public authorities shall be allowed on the works at any time.

4.9 Assistant Manager (Tech)/Manager (Tech)

The term “Assistant Manager (Tech)/Manager (Tech)” shall mean the person appointed and paid by the Employer to inspect the works, the Contractor shall afford the Assistant Manager, every facility and assistance for inspecting the works and materials and for checking and measuring time and materials. The Assistant Manager (Tech)/Manager (Tech) shall have power to set out works or to revoke, alter, enlarge or relax any requirements of the Contract or to sanction any work, additions, alterations, deviations or omissions or any extra work whatever, except in so far as such authority may be specially conferred by a written order with the prior concurrence in writing of the Employer.

The Assistant Manager (Tech)/Manager (Tech) or the Employer shall have power to give notice to the Contractor or to his representative of non-approval of any work or materials and such work shall be suspended or the use of such materials shall be discontinued by the Assistant Manager/Manager (Tech) but such examination shall not in any way exonerate the Contractor from the obligation to remedy any defects which may be found to exist at any stage of the works or after the same is completed.

4.10 Assignments and Sub-letting

4.10.1 The whole of the works included in the Contract shall be executed by the Contractor and the Contractor shall not directly or indirectly transfer, assign or under-let the Contract or any part share thereof or any interest therein without the prior written consent of the Employer, and no undertaking shall relieve the Contractor from the full and entire responsibility of the Contract or from active superintendence of the works during their progress.

4.10.2 No alteration, omission or variation shall vitiate this Contract but in case the Employer thinks proper at any time during the progress of the works to make any alterations in or additions to or omissions from the works or any alteration in the kind or quality of the materials to be used therein and shall give notice thereof in writing under his hand to the Contractor, the Contractor shall alter, add to or omit from, as the case may be, in accordance with such notice but the Contractor shall not do any work extra to or make any alterations or additions to or omissions from the works or any deviation from any of the provisions of the Contract, Stipulation, Specifications or Contract without the previous consent in writing of the Employer and the value of such extras, alterations, additions or omissions shall in all cases be determined by the Employer, with the prior approval in writing of the Employer and the same shall be added to or deducted from the Contract Amount, as the case may be, accordingly.

4.11 Sufficiency of Schedule of Quantities

The Contractor shall be deemed to have satisfied himself before tendering as to the correctness and sufficiency of his tender for the works and of the prices stated in the Schedule of Quantities and/or the Schedule of Rates and Prices which rates and prices shall cover all his obligations under the Contract, and all matters and things necessary for the proper completion of the works.

4.12 Defects during contract period

Any defects or faults which may appear during the contract, arising in the opinion of the Bank's Engineer from materials or workmanship not in accordance with the contract, shall upon the directions in writing of the Bank's Engineer, and within such reasonable time as shall be specified therein, be amended and made good by the Contractor, at his own cost and in case of default the Bank may employ and pay other persons to amend and make good such defects or faults, and all damages, loss and expenses consequent thereon or incidental there to shall be made good and borne recoverable from him by the Bank, upon the Bank's Engineer's Certificate in writing from any money due or that may become due to the Contractor or the Bank may in lieu of such amending and making good by the contractor deduct from any money due to the contractor equivalent to the cost of amending such work and in the event of the amount retained being insufficient, recover the balance from the Contractor, together with any expenses the Bank may have incurred in connection therewith. Should any defective work have been done or material supplied by any Sub-Contractor employed on the works who has been nominated or approved by the Bank's Engineer, the contractor shall be liable to make good in the same manner as if such work or material had been done or supplied by the contractor. The Contractor shall remain liable under provision of this clause notwithstanding the signing of any certificate or the passing of any accounts by the Bank's Engineer

4.13 Insurance in respect of damage to person and property

4.13.1The Contractor shall be reasonable for all injury to persons, animals or things, and for all structural and decorative damage to property which may arise from the

operation or neglect of himself or of any nominated Sub-Contractor or any employee or either, whether such injury or damage arises from carelessness, accident or any other cause whatever, in any way connected with the carrying out of this Contract. This Clause shall be held to include inter alia any damage to buildings, whether immediately adjacent or otherwise, and any damage to roads, streets, footpaths, bridges or ways as well as all damage caused to the buildings and works forming the subject of this Contract by frost, rain wind or other inclemency of weather. The Contractor shall indemnify the Employer and hold him harmless in respect of all and any expenses arising from any such injury or damage to persons or property as aforesaid and in respect of any claim made in respect of injury or damage under any Acts of any legislature or otherwise and in respect of any award of compensation or damages consequent upon such claim.

4.13.2 The Contractor shall reinstate all damage of every sort mentioned in this Clause, to deliver up the whole of the Contract works complete and perfect in every respect and to make good or otherwise satisfy all claims for damage to the property of third parties.

4.13.3 The Contractor shall indemnify the Employer against all claims which may be made against the Employer by any member of the public or other third party in respect of anything which may arise in respect of the works or in consequences thereof and shall at his own expense arrange to effect and maintain, until the virtual completion of the Contract, with an approved Office a Policy of Insurance in the joint names of the Employer and the Contractor against such risks and deposit such Policy or Policies with the Employer from time to time during the currency of this Contract. The Contractor shall also similarly indemnify the Employer against all claims which may be made upon the Employer whether under the Workmen’s Compensation Act or any other statute in force during the currency of this contract or at Common Law in respect of any employee of the Contractor or any Sub-Contractor and shall at his own expenses effect and maintain, until the virtual completion of the Contract, with an approved Office a Policy of Insurance in the joint names of the Employer and the Contractor against such risks and deposit such Policy or Policies with the Employer from time to time during the currency of the Contract.

4.13.4. The Contractor shall be responsible for any liability which may be excluded from the Insurance Policies above referred to and also for all other damages to any person, animal or property arising out of and incidental to the negligent or defective carrying out of this Contract. He shall also indemnify the Employer in respect of any costs, charges or expenses arising out of any claim or proceedings and in respect of any award of compensation or damages, arising there from.

4.13.5 The Employer shall be entitled to deduct the amount of any damage, compensation, costs, charges and expenses arising or accruing from or in respect of any such claims or damage from any or all sums due or to become due to the Contractor, without prejudice to the Employer’s other rights in respect thereof.

4.14 Fire Insurance

(a) The Contractor shall insure the works at his cost and keep them insured until the virtual completion of the work, against loss or damage by fire within the joint names of the Employer and Contractor (the name of the former being placed first in the Policy), for the full amount of the contract and for any further sum if called upon to do so by the Employer, the premium of such further sum, being allowed to the Contractor as an authorized extra. Such policy shall cover the property of the Employer only and the Employer’s and Surveyors’ fees for assessing the claim and in connection with his services generally in the reinstatement and shall not cover any property of the Contractor or of any Sub-Contractor or employee. The Contractor shall deposit the Policy and receipts for the premia as specified unless otherwise instructed by the Employer. In default of the Contractor insuring as provided above, the Employer on his behalf, may so insure the works and may deduct the premia paid from any moneys due or which may become due to the Contractor without prejudice to the other rights of the Employer in respect of such default. In case it becomes necessary to suspend the works, the Contractor shall, as soon as the claim under the Policy is settled, or the work reinstated by the Insurance Office, should they elect to do so, proceed with all due diligence with the completion of the works in the same manner as though the fire had not occurred and in all respects under the same Conditions of Contract. The Contractor in case of rebuilding or reinstatement after fire, shall be entitled to such extension of time for completion as the Employer deems fit.

(b) The amount so due as aforesaid shall be the total value of the works duly executed and of the Contract materials and goods delivered upon the site for use in works up to and including a date not more than seven days prior to the date of the said Certificate lees the amount to be retained by the Employer (as hereinafter provided) and less any instalments previously paid under this Clause. Provided that such certificate shall only include the value of the said materials and goods as and from time to time as they are reasonably, properly and not prematurely brought upon the site and then only if properly stored and/or protected against weather.

4.15 Failure by Contractor to comply with Employer’s instructions

If the Contractor after receipt of written notice from the Employer requiring compliance within ten days fails to comply with such further the Employer may employ and pay other persons to execute any such work whatsoever that may be necessary to give effect thereto, and all costs incurred in connection therewith shall be recoverable from the Contractor by the Employer or may be deducted by him from any moneys due to the Contractor.

4.16 Termination of Contract by the Employer

If the Contractor being an individual or a firm commits any “act of insolvency”, or shall be adjudged an insolvent or being an Incorporated Company shall have an order for compulsory winding up made against it or pass an effective resolution for winding up voluntarily or subject to the supervision of the Court and the Official Assignee of the Liquidator, in such acts of insolvency or winding up, as the case may be, shall be unable, within seven days after notice to him requiring him to do so, to show the

reasonable satisfaction of the Employer that he is able to carry out and fulfil the Contract and to give security therefor, if so required by the Employer.

Or if the Contractor (whether an individual, firm or Incorporated Company) shall suffer execution or other process of Court attaching property to be issued against the Contractor,

Or shall suffer any payment under this Contract to be attached by or on behalf of any of the creditors of the Contractor,

Or shall assign or sublet this Contract without the consent in writing of the Employer first had obtained,

Or shall charge or encumber this Contract or any payments due or which may become due to the Contractor hereunder,

Or if the Employer determine that the Contractor

(i) has abandoned the Contract, or

(ii) has failed to commence the works, or has without any lawful excuse under those Conditions suspended the progress of the works for 14 days after receiving from the Employer notice to proceed, or

(iii) has failed to proceed with the works with such due diligence and failed to make such due progress as would enable the works to be completed within the time agreed upon, or

(iv) has failed to remove materials from the site or to pull down, and replace work for seven days after receiving written notice that the said materials or work were condemned and rejected by the Employer under these Conditions or

(v) has neglected or failed persistently to observe and perform all or any of the acts, matters or things by this Contract to be observed and performed by the Contractor for seven days after written notice shall have been given to the Contractor requiring the Contractor to observe or perform the same.

Then and in any of the said cases, the Employer may notwithstanding any previous waiver, after giving seven days notice in writing to the Contractor, determine the Contract and liabilities of the Contractor, the whole of which shall continue in force fully as if the Contract had not been so determined, and as if the works subsequently executed had been executed by or on behalf of the Contractor and further, the Employer by his agents or servants may enter upon and take possession of the works and all plant, tools, scaffoldings, machinery and materials lying upon the premises or the adjoining lands or roads, and use the same as his own property or may employ the same by means of his servants and workmen in carrying on and completing the works or by employing any other Contractor or other person or persons to complete the works, and the Contractor or other person or persons employed for completing and finishing or using the materials and plant for the works. when the works shall be completed or as soon thereafter as convenient, the Employer shall give a notice in writing to the Contractor to remove his surplus materials and plant, and should the Contractor fail to do so within a period of twenty days after receipt thereof by him, the

Employer may sell the same by public auction, and give credit to the Contractor for the net amount realized. The Employer shall thereafter ascertain in writing under his hand what (if anything) shall be due or payable to, or by the Employer, for the value of the said plant and materials so taken possession of by the Employer and the expense or loss which the Employer shall have been put to in procuring the works to be completed, and the amount, if any, owing to the Contractor and the amount which shall thereupon be paid by the Employer to the Contractor or by the Contractor to the Employer, as the case may be, and the decision of the Employer shall be final and conclusive between the parties.

4.17 Termination of Contract by Contractor

4.17.1 If payment of the amount payable by the Employer shall be in arrears and unpaid for thirty days after notice in writing requiring payment of the amount as aforesaid shall have been given by the Contractor to the Employer or if the Employer shall repudiate the Contract, or if the works be stopped for three months under the order of the Employer or by any injunction or other order of any Court of Law, then and in any of the said cases, the Contractor shall be at liberty to determine the Contract by notice in writing to the Employer and he shall be entitled to recover from the Employer, payment for all works executed and for any loss he may sustain upon any plant or materials supplied or purchased or prepared for the purpose of the Contract.

4.17.2 In arriving at the amount of such payment, the net rates contained in the Contractor’s original Tender shall be followed, or where the same may not apply, valuation shall be made in accordance with Clause 17 hereof.

4.18 Matters to be finally determined by Employer

The decision, opinion, direction, Certificate (except for payment), with respect to all or any of the matter hereof (which matters are herein referred to as the excepted matters) shall be final and conclusive and binding on the parties hereto and shall be without appeal. Any other decision, opinion, direction, Certificate or valuation of the Employer or any refusal of the Employer to give any of the same shall be subject to the right of arbitration and review hereof in the same way in all respects (including the provision as to opening the reference) as if it were a decision of the Employer.

4.19 Settlement of dispute by arbitration

All disputes and differences of any kind whatever out of in connection with the contract or the carrying out of the works (whether during the progress of the works or within 12 months from the date of virtual completion of the contract and whether before or within 12 months of determination abandonment or breach of the contract) shall be referred to giving inter-alia full details of the matter under dispute like quantities, rates, amount claimed and the reason thereto, and settled by the Employer, who shall state his decision in writing. Such decision may be in the form of a final certificate or otherwise. The decision of the Employer with respect to any of the excepted matters shall be final and without appeal. But if either the Employer or the Contractor be dissatisfied with the decision of the Architect on a matter,

question or dispute of any kind except any of the excepted matter or as to the withholding by the Architect of any certificate to which the Contractor may claim to be entitled, then and in any such case either party (the Employer or the Contractor) may within 28 days after receiving notice of such decision give a written notice to the other party through the Architect requiring that matter in dispute be arbitrated upon. Such written notice shall specify the matters with full details and amounts which are in dispute or difference of which such written notice has been given and no other shall be and is hereby referred to the Arbitration and final decision of an arbitrator to be agreed upon and appointed by both the parties. The sole arbitrator shall be from the panel of arbitrators suggested by the Employer.

The arbitrator shall have power to open up, review and revise any certificate, opinion, decision, requisition or notice, save in regard to the excepted matters, referred to in the preceding clause and to determine all matters in dispute which shall be submitted to arbitration and of which notice shall have been given as aforesaid.

The arbitrator shall make his award within one year (or such further extended time as may be decided by him or them with the consent of the parties) from the date of entering on the reference. In case during the arbitration proceedings the parties mutually settle, compromise or compound their dispute or difference, the reference to arbitration and the appointment of the arbitrator shall deemed to have been revoked and the arbitration proceedings shall stand withdrawn or terminated, with effect from the date on which the parties file a joint memorandum of settlement thereof, with the arbitrator or the arbitrators as the case may be.

This submission shall be deemed to be a submission to arbitration within the meaning of the Indian Arbitration Act, 1940 or any statutory modification thereof. It is agreed that the Contractor shall not delay the carrying out of the works by reason of any such matter, question or dispute being referred to arbitration, but shall proceed with the works with all due diligence and shall until the decision of the arbitrator or arbitrators as the case may be, is given abide by the decision of the Architect and no award of the arbitrator shall relieve the Contractor of his obligations to adhere strictly to the Architect’s instructions with regard to the actual carrying out of the works. The Employer and the Contractor hereby also agree that arbitration under this Clause shall be a condition precedent to any right of action under the Contract.

4.20 Employer entitled to recover compensation paid to workmen

If, for any reason, the Employer is obliged, by virtue of the provision of the Workmen’s Compensation Act, 1923, or any statutory modifications or re-enactment thereof to pay compensation to a workman employed by the Contractor in execution of the works, the Employer shall be entitled to recover from the Contractor the amount of compensation so paid, and without prejudice to rights of the Employer under the said Act. The Employer shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due by the Employer to the Contractor under this Contract or otherwise. The Employer shall not be bound to contest any claim made against it under the said Act, except on the written request of the Contractor and upon his giving to the Employer full security to the satisfaction

of the Employer for all costs for which the Employer might become liable in consequence of contesting such claim.

4.21 Right of Employer to terminate Contract in the event of death of Contractor, if individual

Without prejudice to any of the rights or remedies under this Contract, if the Contractor, being an individual, dies, the Employer shall have the option of terminating the Contract without incurring any liability for such termination.

4.22 Marginal Notes

The headings catch lines hereto and, in the annexures, hereto are meant only for convenience of reference and shall not in any way be taken into account in the interpretation of these presents and the annexures hereto.

4.23 Special instructions to the tenderer.

1. The workmen will not be allowed to stay within the Residential colonies except duty hours.

2. The water required for the work or workmen can be availed from the available source at site free of cost. The Contractor has to tap the same from the point shown to them at their own cost.

3. The electric power required for the work can also be similarly drawn from the supply available at site free of cost. The Contractor has to tap the same from the point shown to them at their own cost.

4. The Contractors has to obtain permission, if any required from the local authorities/bodies as per the existing local byelaws for such works and the charges/fees if any, has to be borne and paid by the contractor including water and draining charges.

5. The intending tenderer can obtain any clarifications regarding the tender etc. if any from the office of the Estate Cell, Belapur, on any Bank’s working day.

6. The entire materials for the work shall be brought to the working area through the staircase only during specified time of working hours as per instructions of Bank’s officials. The delivery of materials shall be given on the floors specified in the tenders.

7. The bidder may please note that the work has to be carried out in an occupied building / Residential colony/ flats during normal working hours / restricted hours without causing any inconvenience to the other occupants. The rates quoted for each item shall be quoted accordingly. All dismantling work and work generating noise shall be done during the daytime and on holidays and day time work may have to be done on restricted hours. Contractor shall consider the above facts while quoting the rates. The entire work involved shall be carried out with the least

disturbance to the staff and also day to day cleaning has to be done by the contractor. The staircase and passages used by the labourers shall be cleaned properly on daily basis, to the entire satisfaction of Bank.

8. Neat housekeeping at all times is the responsibility of the contractor. The debris / dust or any waste generated out of the above work shall be cleaned as frequently as required and shall be stored at the specified place inside the Bank’s Residential colonies / flats, as per the instructions of the Bank’s Engineer. The bidder shall remove all the debris stored at the specified place inside the Bank’s Residential colonies and shift it to the approved waste dumping place as per Municipal regulations as and when the accumulated waste is around one truck load or earlier, if instructed by Bank’s Engineer. The contractor shall be solely responsible for any penal action/ penalties levied by Municipal authorities for violation of their rules/ regulations in this regard.

9. The tenderer shall use only approved brand materials.

10. Bank will require the contractor to produce, samples of all the materials, accessories/finishes prior to procurement/manufacture. The Bank’s Engineer shall approve samples of the materials for the work. Failure to comply with these instructions can result in rejection of the work.

11. The contractor should have valid Labour license from Labour Commissioner wherever the number of labourers engaged is 20 or more. The Contractor shall ensure payment of minimum wages to the workmen employed by him as per Central Labour Commissioner’s rates and obtain their signature or thumb impression on wage slip. A copy of such wage slip shall be submitted to the Bank.

12. Before quoting the rates, contractor should inspect the site and understand the nature and scope of the work for themselves.

13. The contractor shall carry out the work strictly in accordance with specification details and instructions of the Bank’s Engineer. The bidder should note that the documents describing each item in the schedule are only indicative in nature and cannot be taken as complete in detail and finishes. It is expected that the bidder should understand the intent of the tender drawings and specifications and provide for materials, workmanship, finishes and accessories appropriately so as to deliver the product of high standards. Bank reserves the right to insist on selection of material, workmanship, detailing and finishes, which they consider are appropriate and suitable for the intended use. The contractor is not eligible to claim extra on this account. No claim from the contractor at a later date will be entertained for his failure to understand this condition. The decision of the Bank in respect of the quality of material, type of work, workmanship, finish etc., shall be final and binding on the contractor.

14. The Bidder should note that he should execute his part of work without causing any damage to any part of the building and also without disturbing

the existing occupants. Any damage so caused shall be made good at the cost & risk of the bidder.

15. The Contractor shall make their own arrangements for storing of their materials at site. The successful contractor shall make sure that they protect their materials during and after installation and hand them over in good shape to the Bank satisfactorily. At the time of handing over, any damages, scratches, dents or such defects noticed shall be got rectified as directed without any extra charge by the Contractor to the satisfaction of the Bank

16. The successful contractor shall also be responsible for the safety and security of all their materials and also for ensuring fire prevention steps at all times in the working Residential colonies/ flats including their part of the work

17. The Contractor shall keep the Bank indemnified against all claims, if any.

18. The Contractor shall submit the addresses, personal details and photographs of their workmen being engaged by them for the said work to the Bank for obtaining Entry passes. Workmen will be allowed inside the Residential colonies only on producing the photo passes issued by the Bank. The contractor, his staff and the labour will have to comply with the security regulations of the Bank.

19. Wearing of uniform: Successful contractor shall provide a proper uniform to their worker engaged on site for identification purpose at their own cost.

20. List of Documents to be submitted along with Monthly Bill: Copy of following documents for a month duly certified by the contractor / supervisor to be submitted along with monthly bill for payment:

a. Statement of Complaints received/attended

b. Statement of materials procured (if any) with the approval of Bank

c. Copy of Attendance Register

d. Declaration for compliance of Contract labour Act & Minimum wages Act.

e. A statement showing payment of wages made with signature of labour.

f. GST declaration

g. Statement showing the various preventive maintenance works done.

h. Any other logbooks/document as directed by Estate Dept. In charge.

Place:

Date: Signature of contractor with seal.

Safety Code

1. First aid appliances including adequate supply of sterilized dressings and cotton wool shall be provided in a readily accessible place.

2. An injured person shall be taken to a public hospital without loss of time, in cases where the injury necessitates hospitalization.

3. Suitable and strong scaffolds & safety belts should be provided for workmen for all work that cannot safely be done from ground.

4. No portable single ladder shall be over 8 meters in length. The width between the side rails shall not be less than 30 cm (clear) and the distance between two adjacent rungs shall not be more than 30 cm. When a ladder is used an extra mazdoor shall be engaged for holding the ladder.

5. Workers employed on mixing and handling material such as asphalt, cement mortar or concrete and lime mortar shall be provided with protective footwear and rubber hand- gloves.

6. The ropes used in hoisting or lowering material, or a means of suspension shall be of durable quality and adequate strength and free from defects.

Fire Safety Code.

i. Cutting / drilling machine and other electrically operated equipments used at site shall be plugged into correctly rated electrical outlets.

ii. Only ISI marked 3 pin plug and other appliances and equipments shall be used.

iii. Electrical power cables/wires used shall not have any joints and shall be properly rated.

iv. All electrical appliances i.e. welding, drilling, cutting machine etc. shall be safely and securely earthed to prevent leakage current while in operation.

v. Personal protective equipments such as safety shoes, hand gloves, welder’s mask, ear plug etc. depending upon the requirement of the work shall be provided by the contractor to the workmen to prevent occupational health hazards.

vi. The safety belt shall be provided by the contractor and used by the workmen while working from height for more than 10’ from Ground level.

vii. None of the fire extinguishers shall be removed/shifted from its designated location.

viii. Power supply shall be switched off from the mains when equipment is not in use.

ix. Wood-shavings and saw-dust generated from the work shall be collected on daily basis, removed from site and stored at the designated place in proper manner.

x. Any debris generated from the work shall be collected on daily basis, removed from site and stored at the designated place in proper manner.

xi. Battery operated emergency light/torches shall be provided by the contractor to the

workmen while working beyond office hours. Place:

Date:

Signature of contractor with seal.

Section-V

Commercial Condition (To be filled –in by the bidder)

Sr. No.	Description	Bank’s Terms	Acceptance of Bank’s terms (YES/NO)
1	Validity of tender	90 days
2	EMD	2 % of Estimated cost.
3	Terms of payment	Payment shall be made on monthly basis after submission of bill with supporting documents
4	Technical /commercial specifications	As per specifications in Part I of the tender
5	Termination of contract Penalties	Clause no. 3.25 of Section-III of General Instruction to tenderers & Special condition
6	Performance Guarantee	10% of Annual Contract amount in the form of Bank Guarantee
7	Insurance Clause accepted	Clause - 4.13 & 4.14 of Section –IV
8	Payment on submission of bill	On monthly basis

Part II should not contain any terms and conditions but only priced bill of quantity. Terms and conditions, if any, incorporated in Part II, will not be valid or considered.

Place:

Date: Signature of contractor with seal.

Section-VI

Scope of works.

1. The Electrical Contractors must have

(i) registration with PF/ESIC

(ii) Supervisory License issued by the Competent Licensing Authority to the contractor himself or his Employee and should continue Valid during the concurrence of the contract and

(iii) valid electrical contractor license issued by the competent Authority of state licensing board will carry out day to day maintenance & operation, upkeep of 11KV / 440V Sub-station, DG sets, UPS and allied electrical maintenance works by employing following manpower

a. Senior Electrician (06 Nos).: having ITI certificate or wireman license (issued by State Govt. Licensing authority) with minimum three years of relevant work experience after qualification.

b. Junior Electrician (06 Nos.): The person should have wireman license (issued by State Government Licensing Authority) with minimum one-year relevant work experience.

(Note: Work Experience means Post Qualification Experience (PQE).

Note:

All labours and supervisor should report to the Bank, the working hours shall be 8 working hours (excluding 1/2-hour lunch break), 7 working days in a week, the working hours shall be mutually agreed. The emergency works when the workers will have to continue to work till the emergency is over. The weekly holiday should be given to the workers with an alternative arrangement. Contractors shall maintain a record of payment to their workers and shall submit along with the bill. Bank reserves the right to depute officer/ staff to verify minimum wages.

The Contractor is responsible to provide qualified and well experienced personnel, who can independently handle, operate and maintain electrical installations as per the guidelines of the Estate Department. The work force to be deployed will be screened for technical capability by RBI to ensure the deployment of suitable candidates by the Contractor.

2. Area of work: operation and maintenance of 11KV / 440 V substation, DG sets, UPS, electromechanical equipments / installation at BMOP & ZTC building, ZTC Hostel at Priyanka Hill view Residency (Belapur), Leased flats located at Belapur, Kharghar, Vashi, Nerul and nearby locality in Navi Mumbai

3. Details of Flats and Other Area-

S No	Brief details	No. of Flats
1.1	Main office Building	01 Unit
1.2	Annex Building and PDC Kharghar Premises	01 Unit
1.3	Total Residential Flats	52 flats (Flat may increase or decrease)
1.4	THH, SRA and Trainee flats	23 flats
1.5	Security Post	04 nos

4. Details of scope of works-

• All labours and supervisor should report to the Bank, the working hours shall be 8 working hours (excluding 1/2-hour lunch break), the working roster shall be mutually agreed.

• The emergency works when the workers will have to continue to work till the emergency is over.

• The weekly holiday should be given to the workers with an alternative arrangement.

• Contractors shall maintain a record of payment to their workers and shall submit along with the bill. Bank reserves the right to depute officer/ staff to verify minimum wages.

• The Contractor is responsible to provide qualified and well experienced personnel, who can independently handle, operate and maintain electrical installations as per the guidelines of the Estate Department.

• The work force to be deployed will be screened for technical capability by RBI to ensure the deployment of suitable candidates by the Contractor.

5. Skilled/semi-skilled / un-skilled labours: -The contractor shall deploy three semi-skilled electrician, three unskilled electrician for day-to-day maintenance and 6 (3 semi-skilled and 3 un-skilled ) electrician in sub-station three shifts.

6. Accordingly, the contractor shall deploy minimum manpower to execute scope of work as per requirements on daily basis are as under-

S. No.	Description	Qty. (in no.)	Total days of work
A	Semi-Skilled and Licensed Wiremen to be deputed for Xxxxxxx of 11 KV Substation	3 (Three shifts,1/Shift)	365 days
			(7 days a week)
B	Un-Skilled Helper to Wiremen	3 (Three shifts, 1/Shift)	365 days
			(7 days a week)
C	Semi-Skilled and Licensed wireman to be deputed for office buildings.	3 (General shift)	312 days
			(6 days a week)
D	Un-Skilled Helper to Wiremen	3(General shift)	312 days
			(6 days a week)

7. The contractor shall provide services for 8 hours in a day for all 7 days in a week, the working hours and weekly-off shall be mutually agreed with the Bank Engineer/ Colony Caretaker. In case of the emergency works, the workers will have to continue to work till the emergency is over.

8. The weekly holiday should be given to the workers by the Contractor. Contractors shall maintain a daily muster & record of payment to their workers and shall submit along with monthly bill. The Bank reserves the right to depute officer/ staff to verify minimum wages given to the skilled/semi-skilled labour, supervisor deployed by the contractor for performance of this work.

9. Electricity and water shall be given to agency at nearest available point free of cost by the Bank, but all other arrangements have to be done by the Contractor own cost.

10. Agency is required to give prompt service. Contractor shall complete the complaint lodged in complaint book preferably complete in same day. However, for major repair work, agency shall complete the job as directed by the Bank. In case of inordinate delay beyond the stipulated time, Xxxx has a right to levy a penalty for each unattended complaint as stated in terms of payments. Note: - Any emergency electrical complaints after regular working hours shall be attended

immediately after report of complaints in consultation with Colony Caretaker/Junior Engineer.

11. Fittings/ fixtures and other materials (excluding cost of minor materials as stated earlier) will be provided by the Bank or paid as per market rate.

12. In case of any person is found giving poor workmanship, disobeying instruction of the Bank and misbehaviour etc., and the agency will replace such person(s) from the work as directed by the Bank.

13. Scope of services to be rendered under the contract shall broadly include the following items of work: -

Electrical Works:

The services to be rendered under the contract by xxxxxxxx Three experienced and licensed wireman and three unskilled helpers daily shall include the following items of works (deputing electrician and helper in weekly off):

1. To attend and rectify defects in the Bank’s & Telephone installation in all the flats, Engineers’ Office, Caretaker Office, common area lights Staircase lights, Organic Waste Converter (OWC), Gymnasium, Community Hall, Pump room, Common area toilets, security cabins and Dispensary etc. within 24 Hrs. from the time of registering the complaint. To attend and rectify the emergency electric complaint after regular hours, i.e., providing emergency service for Electrical fault for 24 Hrs.

2. To depute skilled Government three licensed wireman and unskilled helper (preferably having electrical knowledge)

a) For Substation operation & Maintenance :-The timing of the shifts will be finalized in coordination with Bank’s engineer.

b) For Maintenance of Bank’s Main office premises and lease flats:- All wiremen and electrician will in general shift as directed by Xxxx’x engineer.

3. To submit the photocopy of the license of the licensed skilled wireman posted for the Bank’s lease flat to caretaker and to this office. To submit the first monthly bill along with the acknowledgement duly signed and stamped by caretaker on the photocopy of the license of the licensed wireman. Contractor shall be responsible for their safety in case any mishap happens. Attending day to day complaints / maintenance work of Electrical / Electro-mechanical Installations and its ancillary work at banks premises as per requirement, including replacement of MCB / DB’s / bus insulator / fused tubes / defective LED Fixtures / accessories, wiring / cabling, fans, all types of switchgears & protections system, all types of electrical installations work etc. operation & maintenance of all types of Emergency lights along with

batteries. The scope includes cleaning of all LT panel, DB’s, all types of fittings & fixtures, all types of fans, switch gears, all types of electrical installations, wall clocks and electrical display unit, tightening of all connections, meggar testing, earth testing etc. including Preventive maintenance of the same. Removing, reinstallation, replacing, repairing, installation, shifting etc., of all types of electrical installation work. All required materials shall be supplied by the Bank. However, the consumables like, insulation tape, gear oil, grease, fuse wire, cleaning materials, soaps, cloths, rust remover, CRC & other as mentioned herein after will provided by the contractor.

4. To carry out all type of routine / periodic / preventive maintenance work including checking / cleaning, tightening and attending complaints of all electrical accessories, LT panels, DB’s, switch board in the office area and cleaning the same quarterly. Cleaning of fans & other appliances / installations by detergent including oiling, greasing, servicing etc. is also included in the scope of work. The rate shall also include labour charges for replacement main switches, distribution panel, MCB, light fixture etc. Cost of spare if any required (excluding consumable item as mentioned herein after) will be paid extra or supplied by Bank.

5. For xxxxxxx xxxxxxxxxx, the relevant wiremen licenses / certificates are to be submitted mandatorily to the Bank before starting work after its award to the selected vendor. Qualification and the submission of the proof for the same, is mandatory before resuming work at Bank office premises. Noncompliance to these may result in immediate termination of the contract without prior notice.

6. The supervisor should have a Diploma in Electrical Engineering in similar field / ITI in electrical trade with five years of work experience in the similar field. Qualification and the submission of the proof for the same, is mandatory before resuming work at Bank premises. Noncompliance to these may result in immediate termination of the contract without prior notice.

7. The scope of offering should also include overall Electrical works comprising of routine, periodic and preventive maintenance of Bank’s office premises. This scope consists of all similar activities as stated covers the systems comprising of the following equipment’s:

Indicative list of electrical related works and contractor’s responsibility is as follows:

1. Operating DG set in case of supply failure or as and when required.

2. Incoming/outgoing power supply panels, if held.

3. Operation of Lifting water pumps & Panels, fire pump, if required.

4. Floor Panels / D.B. & all electrical installations like fans, light fittings & fixtures, hand dryers, kitchen heating equipment’s etc.

5. Checking of earth pits and maintenance of earth pits as required.

6. Preventive maintenance of Distribution circuits.

7. Monitoring and maintenance / cleaning of all electrical outlets and fittings at the Bank’s Main Office Premises (BMOP), Belapur ,ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai..

8. Any type of electrical work in RBI officers’ lease flat to be attended as and when required without any delay.

9. Preventive maintenance of electrical systems:

10. Regular Checking:- Checking of Cables / LT panel/ DB’s, Ceiling Fans, Geysers etc. Checking and recording Earth resistance measurement of all installations including installations identified by Electrical Engineer/Estate Cell.

11. Preliminary checking of Air Conditioning System in:

12. The Contractor shall carry out maintenance work such as switching ON/OFF the A.C. unit, if required.

13. Any major fault in the AC system to be reported to Electrical Engineer or Estate In charge, RBI, immediately.

14. Maintenance of floor Lights / Fans, streetlight etc.

15. Repair, Replacement & Maintenance the wall/ceiling mounted light fittings, tube light fixtures and fans, Cables /wiring etc. in office premises.

16. Change the LED fixture / tube lights as and when required and maintain the stock and issue register.

17. Change the unserviceable material as per requirement & direction by concern officer.

18. Contractor should monitor and record the monthly energy consumption from the Energy Meters provided in the quarters at annex building in the RBI office premises.

Recorded consumption in tabulate form shall be submitted to the JE (Electrical) / AM (Tech.-Elect.) for further departmental process.

19. Compulsory presence of contractor on the days of important meetings, functions at RBI and as & when informed by the Estate Cell.

20. Providing of all safety equipment’s, material to his staff. Providing uniform, safety shoes, insulated gloves, raincoats, caps, umbrellas, torch, Mobile phone etc. to his all staff.

21. Provide necessary training to his staff on quality, safety & technology.

22. If any staff is on leave/absent from the prescribed minimum strength, the contractor should provide replacement immediately with equally qualified & experienced person.

23. The Contractor has to arrange repairs, maintenance, fittings of fixtures etc. for the installations in the campus of all heights & depths.

24. The Contractor and his staff shall strictly follow the Standard Industrial Safety & Security Norms.

25. The successful bidder within 15 days from the award of contract or commencement of the contract whichever is earlier, under intimation to RBI should provide all tools and equipment’s required for effective maintenance such as Multi meter, Meager, Ammeter, Galvanometer and Earth tester, all required tools / equipment’s & safety items etc. should be arranged by the AMC contractor himself at his own cost. Tools like, Drill machine, bits, Air blower, crimping tool and all other tools, screwdriver, spanner, cutting pliers set, hammer, pipe range, spanner set, hack-saw or any other tools required for daily maintenance/repair job should be available at site till completion of the contract period. All the Meters & testing equipment, which are used at site, should be periodically calibrated from Authorized Test Laboratory.

26. Periodical cleaning, testing & routine maintenance of systems are to be done as recommended by manufacturers, and as directed by Electrical Engineer/ Estate In- charge.

27. It shall be the responsibility of the Contractor for the safety of service providers / work force and maintain cleanliness of the installation/equipment's particularly which are

under his sole possession/use as required. All his service providers shall be provided with Identity Card as per the norms of RBI.

28. The Contractor shall furnish local contact telephone number, Mobile number & contact address.

29. The Contractor shall be responsible to maintain records and furnish data about mandatory tests i.e. insulation and earth tests of all the installation as per Indian Electricity rules & IS specifications.

30. The Contractor shall be responsible to keep the installations & area where installation is installed neat & cleaned. The contractor is also responsible to provide & maintain records at the site e.g., attendance of duty staff, logbooks for equipment etc. as required.

31. It shall be the responsibility of contractor to maintain and hand over back the installation covered under the scope of service after completion of operation maintenance services in good working condition as required.

32. The Contractor shall be responsible for the equipment’s, materials handed over to him, and in case of any mishandling or missing the same shall be replaced or repaired at his own risk and cost.

33. All dismantled/unused materials shall remain the property of RBI and shall be the responsibility of the contractor to return the same to Estate Cell periodically as required.

34. Any damage done to the existing installation, equipment or to the building particularly due to negligence shall be entire responsibility of Contractor to repair, rectify or replace the same without any cost to RBI.

35. The contractor shall make own arrangements for transport and other logistics to service providers / work force.

36. The Contractor or his senior representative shall visit the site at least once a month and meet the Estate Cell to take instructions, monitor operations and review the

complaint register/site order books, thereby attending the site requirements efficiently & effectively, failing which In-charge shall be free to take suitable action as per relevant terms & conditions of agreement at his discretion as required.

37. RBI reserves the right to ask contractor to supply additional manpower as required by RBI depending on up onsite requirement for execution of the work mentioned in the scope of work without any additional cost.

38. Xxxxx complains, liaison with and follows up with concerned authority for rectification/ restoration of the system and fix scheduled Preventive maintenance of the electrical systems.

39. The list is only indicative. Any maintenance work not specifically mentioned above but required for the healthy operation of the system concerned will be considered in part of scope of work.

40. The contractor’s workmen should attend to the breakdown call immediately. Major/minor complaints shall be attended immediately, and no extra payment will be made for same. The Firm has to depute sufficient Staff / Technicians on Sunday / Bank holidays, if Bank desired & or in case of emergency/for very essential work / breakdown etc., without extra charges / payment.

41. The contractor shall furnish bio data along with the copy of Govt. approved I. card, recent passport size photograph, mobile no. etc. of the person deployed for the work in the office premises. In case of absence of regular technician, the alternate person shall be authorizes by the contractor to carry out the maintenance work in the Office Residential colonies with the contractor’s signature duly authenticated. The Contractor will be required to work after obtaining necessary entry pass issued by the competent authority as appointed by the employer. All such staff should have photo identify cards with address, duly signed by the Tenderer.

42. All tools and machinery required for routine maintenance work such as pliers, cutter, screw drivers, spanner set, blowers, drill machine, meggar, multimeter, earth tester, pipe wrench, cotton waste, safety belts, cleaning materials, soap, medical first aid box,

grease, oil & detergent for servicing of electrical appliances, gland packing, & tools & plants etc., shall be provided by the contractor. No extra payment will be made for the same. Each individual workman should have a comprehensive electrical tool kit with all necessary equipment’s i.e. tester, screwdriver set, multi meter, plier etc.

43. The contractor shall depute Technician / workmen of proven capability. Contractor will be held responsible for any mischief / damages that may take place in the working office premises on account of wireman’s negligence.

44. The tenderer must obtain for himself, on his own responsibility and at his own expenses, all the information which may be necessary for the purpose for making a tender and for entering into a contract and must examine the site, nature of work and acquaint himself with all local conditions, means of access to work, nature of work and all matters appertaining thereto.

45. The Technician’s license, contractor’s license copies and their contact Telephone Nos. and Cell Nos. shall be submitted to the Bank.

46. The Technicians / contractor should attend to the breakdown call immediately even after his stipulated time is over. Major complaints shall be attended immediately, and no extra payment will be made for same.

47. The contractor should visit the office and meeting may be held with the concerned authority at least once in a week to sort out the problems faced by the contractor/staff.

48. A register shall be maintained by the contractor for routine / preventive maintenance work. The register shall be produced to the Bank’s Engineer once in a quarter.

49. Payment will be made on monthly basis after completion of satisfactory work, duly certified by competent authority / Bank’s officials and submission of the required documents.

50. Bank will not accept any liability for any mishap / accident for all the staff deputed by the Firm while working in the Banks office premises. Proper insurance cover for all the

labours posted for the work shall be obtained and copy submitted to the banks for record. The contractor shall be responsible for take all insurances at his cost to cover all kinds of risks from the time of award of work. These insurance policies shall be valid till the completion of the entire contract period.

51. Bank’s decision shall be final and binding on the contractor in all matter of dispute arising on the work.

52. On receipt of intimation from the Bank of the acceptance of his / their tender, the successful tenderer shall be bound to implement the contract and within 15 days thereof. The successful tenderer shall sign an agreement in accordance with the draft agreement and the Schedule of Conditions but the written acceptance by the Reserve Bank of India of a tender will constitute a binding contract between the Reserve Bank of India and the person so tendering whether such formal agreement is or is not subsequently executed.

53. To provide all tools, machinery and accessories required for preventive maintenance / routine works, such as pliers, cutter, screwdrivers, spanner set, drilling machine, pipe wrench, meger, earth meger, broom, cotton waste, mulmul cloth, drill bit, screw, rawal plug, PVC insulation tape, water proof insulation tape etc. by the contractor. The Bank accepts no liability for any mishap / accident caused while working in the Bank’s premises.

54. Compulsory presence of contractor on the days of important meetings, functions at RBI & as & when informed by the Estate Cell.

55. Weekly verification, sign & submission of registers.

The following Registers shall be maintained by the Contractor

a. Complaints register.

b. Daily work done in Shift to be maintained in Register

c. Attendance Register

d. Any other log books as directed by Estate In charge.

e. The above registers shall be inspected by Estate Cell engineers for their verification.

56. Providing of all essential tools / consumables to his staff for day to day maintenance & emergency.

57. Providing of all safety equipment’s, material to his staff. Providing uniform, safety shoes, insulated gloves, raincoats, caps, umbrellas, torch, Mobile phone etc. to his all staff.

58. Provide necessary training to his staff on quality, safety & technology.

59. If any staff is on leave/absent from the prescribed minimum strength, the contractor should provide replacement immediately with equally qualified & experienced person.

60. The Contractor has to arrange repairs, maintenance, fittings of fixtures etc. for the installations in the campus of all heights & depths.

61. The Contractor and his staff shall strictly follow the Standard Industrial Safety & Security Norms.

62. Service / Maintenance Report should be maintained in each case and should be submitted duly countersigned by the Supervisor & user/ complainant while submission of monthly bill. Report should contain the following details:

a) Time of call e) Probable cause

b) Time of report f) Action taken

c) Time of restoration g) Components replaced, if any.

d) Nature of failure

63. The successful bidder within 15 days from the award of contract or commencement of the contract whichever is earlier, under intimation to RBI should provide all (I) tools and equipments required for effective maintenance such as Multi meter, Meager, Ammeter, Galvanometer and Earth tester, all required tools / equipments & safety items etc. should be arranged by the AMC contractor himself at his own cost. Tools like, Drill

machine, bits, Air blower, crimping tool and all other tools, screwdriver, spanner, cutting pliers set, hammer, pipe range, spanner set, hack-saw or any other tools required for daily maintenance/repair job should be available at site till completion of the contract period. All the Meters & testing equipment, which are used at site, should be periodically calibrated from Authorized Test Laboratory.

64. Periodical cleaning, testing & routine maintenance of systems are to be done as recommended by manufacturers, and as directed by Electrical Engineer/ Estate In- charge.

65. It shall be the responsibility of the Contractor for the safety of service providers / work force and maintain cleanliness of the installation/equipment's particularly which are under his sole possession/use as required. All his service providers shall be provided with Identity Card as per the norms of RBI.

66. The Contractor shall furnish local contact telephone number, Mobile number & contact address.

67. The Contractor shall be responsible to maintain records and furnish data about mandatory tests i.e. insulation and earth tests of all the installation as per Indian Electricity rules & IS specifications.

68. The Contractor shall be responsible to keep the installations & area where installation is installed neat & cleaned. The contractor is also responsible to provide & maintain records at the site e.g. attendance of duty staff, log books for equipment etc. as required.

69. It shall be the responsibility of contractor to maintain and hand over back the installation covered under the scope of service after completion of operation maintenance services in good working condition as required.

70. The Contractor shall be responsible for the equipments, materials handed over to him,

and in case of any mishandling or missing the same shall be replaced or repaired at his own risk and cost.

71. All dismantle/unused materials shall remain the property of RBI and shall be the responsibility of the contractor to return the same to Estate/ACT periodically as required.

72. Any damage done to the existing installation, equipment or to the building particularly due to negligence shall be entire responsibility of Contractor to repair, rectify or replace the same without any cost to RBI.

73. The contractor shall make own arrangements for transport and other logistics to service providers / work force.

74. The Contractor or his bonafide senior representative shall visit the site at least once a month and meet the Estate Cell to take instructions, monitor operations and review the complaint register/site order books, thereby attending the site requirements efficiently & effectively, failing which In-charge shall be free to take suitable action as per relevant terms & conditions of agreement at his discretion as required.

75. RBI reserves the right to ask contractor to supply additional manpower as required by RBI depending up onsite requirement for execution of the work mentioned in the scope of work without any additional cost.

76. Xxxxx complains, liaison with and follows up with concerned authority for rectification/ restoration of the system and fix scheduled Preventive maintenance of the electrical systems.

77. The list is only indicative. Any maintenance work not specifically mentioned above but required for the healthy operation of the system concerned will be considered in part of scope of work.

78. The contractor’s workmen should attend to the breakdown call immediately. Major/minor complaints shall be attended immediately, and no extra payment will be made for same. The firm has to depute sufficient Staff/Technicians on Sunday/Bank holidays, if Bank desired & or in case of emergency/for very essential work/breakdown etc., without extra charges/payment.

79. Penalty :- In case the duty of Workmen fails to turn up for work, or not attended & or not carried out the any captioned work/complaint/s within the stipulated time also the electrician/s not found in the bank Residential colonies, proportionate recovery for the 2 days paid salary (of that workmen) towards each workmen absence (for minimum 2 hours) plus charges paid by the Bank to engage outside agency to attend the complaint/s will be recovered from the monthly bill of the contractor to whom the Bank awarded the AMC contract. Also, an amount of Rs. 750/- (Rupees Seven Hundred Seventy-Seven only) per complaint as penalty if the defect/s in the system is not rectified within 04 hrs for BMOP and 24 hrs for the Bank’s lease flat. on receipt of intimation of the defect/s in the system and max deduction on this account shall not exceed 10% value of the AMC contract awarded.

80. The contractor shall furnish bio data along with the copy of Govt. approved identity card, recent passport size photograph, mobile no. etc. of the person deployed for the work in the office premises. In case of absence of regular technician, the alternate person shall be authorized by the contractor to carry out the maintenance work in the Office Residential colonies with the contractor’s signature duly authenticated. The Contractor will be required to work after obtaining necessary entry pass issued by the competent authority as appointed by the employer. All such staff should have photo identify cards with address, duly signed by the Tenderer.

81. All tools and machinery required for routine maintenance work such as pliers, cutter, screw drivers, spanner set, blowers, drill machine, meggar, multimeter, earth tester, pipe wrench, cotton waste, safety belts, cleaning materials, soap, medical first aid box, grease, oil & detergent for servicing of electrical appliances, gland packing, & tools & plants etc., shall be provided by the contractor. No extra payment will be made for the

same. Each individual workman should have a comprehensive electrical tool kit with all necessary equipment’s i.e. tester, screw driver set, multi meter, plier etc.

82. The contractor shall depute Technician / workmen of proven capability. Contractor will be held responsible for any mischief / damages that may take place in the working office premises on account of wireman’s negligence.

83. The tenderer must obtain for himself, on his own responsibility and at his own expenses, all the information which may be necessary for the purpose for making a tender and for entering into a contract and must examine the site, nature of work and acquaint himself with all local conditions, means of access to work, nature of work and all matters appertaining thereto.

84. The Technician’s license, contractor’s license copies and their contact Telephone Nos. and Cell Nos. shall be submitted to the Bank.

85. The Technicians / contractor should attend to the breakdown call immediately even after his stipulated time is over. Major complaints shall be attended immediately, and no extra payment will be made for same.

86. The contractor should visit the office and meeting may be held with the concerned authority) at least once in a week to sort out the problems faced by the contractor/staff.

87. A register shall be maintained by the contractor for routine / preventive maintenance work. The register shall be produced to the Bank’s engineer once in a quarter.

88. Payment will be made on monthly basis after completion of satisfactory work (duly certified by competent authority / Bank’s officials.

89. Bank will not accept any liability for any mishap / accident for all the staff deputed by the Firm while working in the Banks office premises. Proper insurance cover for all the labours posted for the work shall be obtained and copy submitted to the banks for

record. The contractor shall responsible for take all insurances at his cost to cover all kinds of risks from the time of award of work. These insurance policies shall be valid till the completion of the contract period.

90. Bank’s decision shall be final and binding on the contractor in all matter of dispute arising on the work.

91. On receipt of intimation from the Bank of the acceptance of his / their tender, the successful tenderer shall be bound to implement the contract and within 15 days thereof. The successful tenderer shall sign an agreement in accordance with the draft agreement and the Schedule of Conditions but the written acceptance by the Reserve Bank of India of a tender will constitute a binding contract between the Reserve Bank of India and the person so tendering whether such formal agreement is or is not subsequently executed.

92. The Contractor shall not be entitled to any compensation for the death of any staff deployed by them, any loss suffered by him on account of delays in commencing or executing the work, whatever the cause of delays may be, including delays arising out of modifications to the work entrusted to him or in any sub-contract connected therewith or delays in awarding contracts for other trader of the project or in commencement or completion of such works or in procuring Government controlled or other building materials or in obtaining water and power connections for construction purpose or for any other reason whatsoever and the employer shall not be liable for any claim in respect therefor. The Employer does not accept liability for any sum besides the tender amount, subject to such variations as are provided for herein

93. The contract also includes some minor repair work and there shall be no separate payment made for the minor work such as repairing of Ceiling fan, exhaust fan, geysers (Kitchen as well as the Bathroom) and all motors, etc.

94. To check all the earth stations and insulation resistance of cables and submit the test report for the same once in six months along with the bill. Penalty may be imposed according to the Appendix. To water all the earth station once in a month and submit

the report in Annexure-V and Annexure-VI along with monthly bill. To clean all common area lighting fixtures once in a month. Penalty may be imposed as per the Appendix.

95. To carryout regular / periodical maintenance and tightening of all electrical connections of MCBDB’s and pump room starters/panels and submit the report to the concerned Bank’s Engineer.

96. To keep all electrical installations in up-to-date condition and complaints of any residents should not be kept pending. To clean all the enclosures of all the electric meters once in a month and keep the same in hygienic condition as per the Electrical Safety measures.

97. To check all the safety (electric and mechanical) of all the ceiling, cabin and wall fans and clean them once in a quarter and the report for the same as per (Annexure-II) shall be submitted along with monthly bill. To replace the faulty parts such as split pin, quarter pin, rubber bush etc. (except fan motor and fan blade). Penalty may be imposed as per the Appendix.

98. To register electric supply failure complaint with electricity authority and follow-up till restoration of electric supply (in the event of failure of electric supply of complete colony/common area including all staircase lighting).

99. To maintain a register with caretaker for preventive maintenance in consultation with Manager/A.M / J.E. (Elect.).

100. All electrical accessories required for the replacement in the flat will be supplied by the Bank. To clean / replace/ install tube light fittings/ street light fittings/ geysers/ ceiling fans/ exhaust fans/cabin fan/ wall fan/ pedestal fan/ CFLs/ fluorescent tube light/ PL tubes/ electrical switching material (accessories) supplied by Bank (except VOF area), using required hardwires like screw, rawal plug, anchor fastener, cord wire, PVC insulation tape, waterproof insulation tape etc. provided by the Contractor.

101. To assist caretaker in maintaining electric stock book and during dead stock reconciliation activity.

102. To obtain signature of complainant and caretaker in the complaint book after rectification of complaint. To write reason for incomplete rectification of complaint in the remark column of the respective complaint in the complaint book.

103. To report the pending complaint to caretaker in writing on the next day of the complaint register by complainant in the complaint register.

104. To inform occupant to write to Bank directly for the additional work written in complaint book, which are not covered in the day today maintenance and specify it in the remark column.

105. To report caretaker about any dispute between occupant and licensed skilled wireman/unskilled helper posted in the colony.

106. To clean the floor area where repair work is carried out and remove the packing boxes of electric materials and insulation removed from wire after completion of the work and keep it in the colony common area dustbin.

107. To make entry in the separate register kept with main gate security guard post for each entry and exist of contractor’s official (Including contractor).

108. To obtain working pass from Bank for the contractor’s official including licensed skilled wireman and unskilled helper posted in the colony, for visiting the colony.

109. To carry out only the work stated in the scope of work from the licensed skilled wireman and unskilled helper posted in the colony. Other works for which contractor is claiming separate bill shall not be carried from the licensed wireman and helper posted in the colony during the period stated in the BOQ. Contractor shall depute separate manpower for other work assigned by Bank for which he claims separate bill.

110. To obtain storage space for keeping tools and material required for day today maintenance in the colony by requesting the colony caretaker. To handover the

removed material to the colony caretaker and keep the record in the separate register of such things and obtain signature of the caretaker in the register.

111. To assist Bank for licensing work with electricity authority. Bank will reimburse the fees deposited with electricity authority after submitting the required receipt to the Bank.

112. To disconnect electric connection and remove the submersible pump-motor set in the underground tank, reinstall it after rectification of work in it and to reconnect electric connection to it by providing waterproof insulation tape on the joint after installation of submersible pump-motor set in the underground tank.

Note: Contractors are advised to quote their rates after the lease flat visit confirming to the conditions and the detailed scope of work stated in Part-I.

I/We hereby declare that I/We have read and understood the above instructions/scope of work for the guidance of the quotation/tender. I/we hereby agree to abide and fulfill the above terms & conditions/instructions.

Place: Date:

Section-VII

CHECK LIST

(To be filled –in by the bidder)

Sr. No.	Documents/ Confirmation to be uploaded in MSTC portal	Bidder’s response (Yes/No)
1	Earnest Money Deposit 2% of Estimated amount by NEFT/ Demand Draft/ Bank Guarantee
2	Power of Attorney/authorization with the seal of the company/firm in the name of the person signing the tender documents
3	List of resources/manpower to be deployed full time, along with their qualifications/experience - duly filled in at Annex “A’’
4	List of deviations, if any, in commercial terms and conditions
5	List of deviation, if any, in technical aspects.
6	Whether the bidder has visited the site and satisfied himself with all aspects of work which may have bearing on rates
7	Part II contains only priced bill of quantity along with duly filled in cost break up details, without any conditions.
8	Wireman license of electrician submitted

Date Seal & signature of the contractor

Place

Check list

Sr. No .	Periodicity	Activity	Qty	Unit	Signature of wireman
1	Daily	Deputed skilled wireman and unskilled Helper daily		Days
2	Daily	Pending electric which are not attend and rectified within 24 Hrs (Except rectification from MTNL)		Complaints
3	Daily	Inspection of the UPS		UPS
4	Monthly	Watered to earth pit/station		earth pit/ station
5	Monthly	Cleaned common area lighting		Light fitting
6	Monthly	Cleaned of energy meter room		Meter room
7	Monthly	Cleaned and serviced of electric distribution of all water pumps		Pump
8	Monthly	Carried out Preventive maintenance of electric installation of a flat		Flats
9	Quarterly	Checked electric/ mechanical safety of all ceiling fan in a flat		Flats
10	Half yearly	Measured earth resistance of earth pit		Earth pit
11	Yearly	Serviced geyser		Geyser
12	Yearly	Serviced of all exhaust fan		Each flat
13	Yearly	Serviced all ceiling fan		Each flat

Note: To attach report signed by occupant other than common area work.

Signature of contractor

Signature of caretaker

Xxxxxxxx XX

Quarterly Cleaning and checking of electrical and mechanical safeties of ceiling fan

Sr. No.	Flat No.	Date	Signature
			Occupant	Wireman	Supervisor	Caretaker

Xxxxxxxx XXX

Yearly servicing of cabin fan/Ceiling fan/Exhaust Fan

Sr. No.	Flat No.	Date	Signature
			Occupant	Wireman	Supervisor	Caretaker

Annexure IV (A)

Yearly servicing of Kitchen Geyser

Sr. No.	Flat No.	Date	Signature
			Occupant	Wireman	Supervisor	Caretaker

Xxxxxxxx XX (B)

Yearly servicing of Bathroom Geyser

Sr. No.	Flat No.	Date	Signature
			Occupant	Wireman	Supervisor	Caretaker

Annexure-V

Half-Yearly measurement of the Earth Resistance

Sr. No.	Location	R in Ohm(Ω)	Signature
			Wireman	Supervisor	Caretaker

Annexure -VI

Monthly Checking of earth pits and Maintenance of Earth pits

Sr. No.	Location	Date	Signature
			Wireman	Supervisor	Caretaker

Section VIII

Proforma of Bank Guarantee for Security Deposit

(To be submitted on Non-judicial stamp paper of appropriate value purchased in the name of the issuing bank)

No.           Date      

To:

The Chief General Manager Estate Cell

Reserve Bank of India Belapur

Dear Sir/Madam,

In consideration of your agreeing to accept the security deposit of INR    (INR   only) furnishable to you by Messrs       (hereinafter referred to as “the Contractor”) in terms of their contract with you for Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub-Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at

Belapur, Kharghar and nearby in Navi Xxxxxx.xx per their Tender dated   and

your Special Conditions of Contract and other tender documents relating thereto subject to the conditions and alterations mutually agreed upon the set forth or referred to in your

Contract dated   in the form of guarantee from us in the manner hereinafter contained,

we    (Name of the Bank) do hereby covenant and agree with you as follows :

1. We undertake to indemnify you and keep you indemnified from time to time to the

extent of INR    INR( only) against any loss or damage caused to or

suffered by or that may be caused to or suffered by you by reason of any breach or breaches on the part of the Contractor of any of the terms and conditions contained in the said Contract and in the event of the Contractor making any default or default in carrying out any of the work under the said Contract or otherwise in the observance and performance of any of the terms and conditions relating thereto in accordance with the true intent and meaning thereof, we shall forthwith on demand

pay to you such sum or sums not exceeding in total the said sum of INR   (

INR     only) as may be claimed by you as your losses and/or damages, costs, charges or expenses by reason of such default on the part of the Contractor.

2. Notwithstanding anything to the contrary, your decision as to whether the Contractor has made any such default or defaults and the amount or amounts to which you are entitled by reasons thereof will be binding on us and we shall not be entitled to ask you to establish your claim or claims under this Guarantee but will pay the same forthwith on your demand without any protest or demur.

3. This guarantee shall continue and hold good until it is released by you on the application by the Contractor after expiry of the relative guarantee period of the said Contract and after the contractor had discharged all his obligations under the said Contract and produced a certificate of due completion of the work under the said contract and submitted a “No Demand Certificate”, provided always that this

guarantee shall in no event remain in force after the day of   without

prejudice to your claim or claims arisen and demanded from or otherwise notified to us in writing before the expiry of six months from the said date which will be enforceable against us notwithstanding that the same is or are enforced after the said date.

4. Should it be necessary to extend this guarantee on account of any reason whatsoever, we undertake to extend the period of this Guarantee on your request till such time as may be required by you. Your decision in this respect shall be final and binding on us.

5. You will have the fullest liberty without effecting this guarantee from time to time to vary any of the terms and conditions of the said contract or extend the time of performance of the Contractor or to postpone for any time or from time to time any of your rights or powers against the Contractor and either to enforce or forbear to enforce any of the terms and conditions of the said Contract and we shall not be released from our liability under this guarantee by the exercise of your liberty with reference to matters aforesaid or by reason of any time being given to the Contractor or any other forbearance, act or omission on your part or any indulgence by you to the Contractor or by any variation or modification of the said contract or any other act, matter or things whatsoever, which under the law relating to sureties would but for the provisions hereof have the effect of so releasing us from our liability hereunder provided always that nothing herein contained will enlarge our liability hereunder beyond the limit of INR       (INR      only) as aforesaid.

6. This guarantee shall not in any way be affected by your taking or varying or giving up any securities from the Contractor or any other person, firm or company on its behalf or by the winding up, dissolution, insolvency or death as the case may be, of the Contractor.

7. In order to give full effect to the guarantee herein contained you shall be entitled to act as if we were your principal debtors in respect of all your claims against the Contractor hereby guaranteed by us as aforesaid and we hereby expressly waive all our rights of surety-ship and other rights, if any, which are in any way inconsistent with any of the provisions of this guarantee.

8. Subject to the maximum limit of our liability as aforesaid, this guarantee will cover all your claim or claims against the contractor from time to time arising out of or in relation to the said contract and in respect of which your claim in writing is lodged on us before expiry of six months from the date of expiry of this guarantee.

9. Any notice by way of demand or otherwise hereunder may be sent by special courier, telex, fax or registered post to our local address as aforesaid and if sent by post, it shall be deemed to have been given when the same has been posted.

10. This guarantee and the powers and provisions herein contained are in addition to and not by way of limitation of or substitution for any other guarantee or guarantees heretofore given to you by us (whether jointly with others or alone) and now existing uncancelled and that this guarantee is not intended to and shall not revoke or limit such guarantee or guarantees.

11. This guarantee shall not be affected by any change in the constitution of the contractor or us nor shall it be affected by any change in your constitution or by any amalgamation or absorption thereof or therewith but will ensure to the benefit of and be available to and enforceable by the absorbing or amalgamated company or concern.

12. Any forbearance, act or omission on the part of the Bank in enforcing any of the conditions of the said tender or showing of any indulgence by the Bank to the Tenderer shall not discharge the Surety in any way and the obligations of the Surety under this guarantee shall be discharged only on the intimation thereof being given to the Surety by the Bank.

13. This guarantee is irrevocable during the period of its currency and shall not be revoked without your previous consent in writing.

14. We further agree and undertake to pay you without demur the amount demanded by you in writing notwithstanding any difference or dispute or controversy that may exist or arise between you and contractor or any other person.

15. Notwithstanding anything contained herein above our liability under this guarantee is restricted to INR     ( INR      only). Unless a written claim is lodged on us for payment under this guarantee within six months from the date of expiry, including extensions if any, of this guarantee all your rights under the guarantee shall be forfeited and we shall be deemed to have been released and discharged from all liabilities thereunder, irrespective of whether or not the original guarantee is returned to us.

16. We have power to issue this guarantee in your favour under the Memorandum and Articles of Association of our Bank and the undersigned has full power to execute this Guarantee under the Power of Attorney granted to him by the Bank.

SIGNED AND DELIVERED

(For & on behalf of the above named Bank)

For & on behalf of (Xxxxxx’x Name & Seal)

BRANCH MANAGER

(Banker’s Seal)

Address        

Reserve Bank of India Estate Cell

Belapur Office

(e-Tender No- RBI/Belapur Regional office/Estate/11/23-24/ET/556[AMC- 11KV- 440V Sub-Station])

e-TENDER FOR

Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub- Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai.

Name of Bidder:                       

Address:                          

Date and time of Invitation of e-Tender – February 21, 2024; 14:00 Hrs.

Date and time of Pre-bid meeting – February 28, 2024; 15:00 Hrs. at 2nd Floor,

Estate Cell, RBI Belapur Office. Last date of Submission of e-Tender – March 13, 2024; 14:00 Hrs. Date and time of opening of e-Tender – March 13, 2024; 14:15 Hrs.

e-tender invited trough e-procurement website xxxxx://xxx.xxxxxxxxxxxxx.xxx/xxxxxx/xxxxx.xxx

Section IX

Preamble to Part-II tender & BOQ

Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub- Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai.

i. Contractors are advised to quote their rates after the bank’s lease flat visit confirming to the conditions and the detailed scope of work stated in Part-I.

ii. Carrying out the general maintenance works by engaging one experienced technically qualified supervisor for overall supervision of all works.

iii. The labours engaged with electrician shall also be utilized as helpers for attending day to day complaints/maintenance works, if needed.

iv. Tool & plants means (brush, ladders, sweeper trolley, duster, or any other tools as per the requirements at work site for electrical maintenance works etc.

v. Cleaning material means (Harpic, Xxxxx, diluted acid, detergent of approved quality, CP brass fittings cleaning materials like glitz etc.).

vi. The rates shall include the cost of all consumables & sundry items like, Teflon tape, electric tape, electric motors, etc., required to attend day-to-day electrical maintenance works. However, the cost of major items like fuses,will be paid separately as per approved standard approved rates/ market rates.

vii. The rates shall be applicable for attending complaints at all heights, floors, levels and the contractor has to make his own arrangements of ladder /scaffolding, etc. required to attend day to day complaints.

viii. The rates shall inclusive of transportation charges, all types of taxes inclusive GST, profits and overheads etc.

ix. The payment of bills will be made on monthly basis after certification by the Caretaker /Junior Engineer /Assistant Manager or any other person deputed by the Bank for this purpose.

x. All the complaints /works shall be attended in time. As penalty, an amount of ₹ 750/- may be recovery made by the Bank, if the complaints are not attended by the contractor in reasonable/given time.

xi. All the complaints /works shall be attended in time. Necessary recovery may be made by the Bank if the complaints are not attended by the contractor in reasonable time.

xii. The payment for all other major materials to be replaced by the Contractor as per the direction of Bank Engineer shall be paid separately on the Bank's Standard Approved Rate (SAR). However, the rates not define in SAR shall be paid as per market rate.

Un Priced Bill of Quantities (BOQ)

Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub-Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai.

S. No.	DESCRIPTION OF WORK (S)	QTY.	UNIT
1	Annual maintenance contract (AMC) for operation and maintenance of 11KV/440V Sub-Station at Bank’s Main Office Premises (BMOP), Belapur & maintenance of various electromechanical installations at Bank’s Main Office Premises (BMOP), Belapur ZTC Hostel and Bank’s lease flats located at Belapur, Kharghar and nearby in Navi Mumbai as per detailed scope of works mentioned in Section VI of this tender by deploying minimum number of manpower as mentioned in Para 6 of Section VI..	12	Month
	Total amount in ₹ (Inclusive of GST, local levies, etc.,)

Place: Signature of Contractor with Seal

Date:

Annexure -C

KEY PERSONNEL PROPOSED FOR THE AMC

(To be filled by the bidder and submitted along with Part – I)

Sr. No.	Designation	Minimum No. of personnel	No. of proposed personnel	Proposed Designation	Technical Qualification/Total years of Relevant Experience	Additional Details in Annexure if any
1	Semi- Skilled Workmen (in electrical trade)	06
2	Un-Skilled Workmen (in electrical trade)	06

Place:

Date: Seal & signature of the contractor

Annexure-D

(The successful Contractor’s should give following declaration (1 & 2) along with the bills).

1. Minimum wages

I, Shri/Smt. .......................................................being the owner/proprietor of. (name of the firm/establishment), an enlisted vendor of Reserve Bank

of India, Belapur , do hereby declare that I have adhered to the rules and regulations stipulated in Contract Labour (Regulation and Abolition) Act,1970 and Minimum Wages Act,1948 as amended from time to time, to the extent applicable to my firm/establishment. In this context, I also declare that I have paid wages to the workmen/ labourers engaged by me in connection with the work entrusted to me by the Bank, as per prevailing CLC rates.

Place:

Date: Seal & signature of the contractor

2. GST

I do hereby declare that the GST Registration Number of my/our firm/establishment is………………………and the GST claimed in the bill will be paid duly to Government of India after receipt of the same from RBI.

I will inform RBI in due time about the payment of GST to Government of India.

Place:

Date: Seal & signature of the contractor

Annexure-E.

Call Sheet for Electrical maintenance work at RBI Residential Premises

Name of the Contractor:                       

Complaint No.:                      Date:        

Flat No.:   Name of the Occupant:              

Nature of the Complaint: Actual work carried out:

1) 1)

2) 2)

3) 3)

Detail of Replacements, if any

Date of work attended:                        

Xxx completed to my satisfaction and item as mentioned actually used.

Name & Signature of Occupant:                    

List of old replaced material handed over to Caretaker:

Seal & Signature of Contractor Signature of Caretaker/Security officer (maintenance) With Date with Date