Common use of Abbreviations Definitions Clause in Contracts

Abbreviations Definitions. Act The Rajasthan Transparency in Public Procurement Act, 2012 (Act No. 21 of 2012) and Rules thereto Authorised Signatory The bidder’s representative/ officer vested (explicitly, implicitly, or through conduct) with the powers to commit the authorizing organization to a binding agreement. Also called signing officer/ authority having the Power of Attorney (PoA) from the competent authority of the respective Bidding firm. BG Bank Guarantee Bid/ eBid A formal offer made in pursuance of an invitation by a procuring entity and includes any tender, proposal or quotation in electronic format Bid Security A security provided to the procuring entity by a bidder for securing the fulfilment of any obligation in terms of the provisions of the bidding documents. Bidder / Service Provider / Supplier Any person/ firm/ agency/ company/ contractor/ supplier/ vendor participating in the procurement/ bidding process with the procurement entity Bidding Document Documents issued by the procuring entity, including any amendments thereto, that set out the terms and conditions of the given procurement and includes the invitation to bid BoM Bill of Material CMC Contract Monitoring Committee Competent Authority An authority or officer to whom the relevant administrative or financial powers have been delegated for taking decision in a matter relating to procurement. MD, RISL in this bidding document. Contract/ Procurement Contract A contract entered into between the procuring entity and a successful bidder concerning the subject matter of procurement COTS Commercial Off the Shelf Software Day A calendar day as per GoR/ GoI. DeitY, GoI Department of Electronics and Information Technology, Government of India DoIT&C Department of Information Technology and Communications, Government of Rajasthan. ETDC Electronic Testing & Development Centre FOR/ FOB Free on Board or Freight on Board GoI/ GoR Govt. of India/ Govt. of Rajasthan Goods All articles, material, commodities software, and any other category of goods purchased or otherwise acquired for the use of a procuring entity as well as services or works incidental to the supply of the goods if the value of services or works or both does not exceed that of the goods themselves ICT Information and Communication Technology. IFB Invitation for Bids (A document published by the procuring entity inviting Bids relating to the subject matter of procurement and any amendment thereto and includes notice inviting Bid and request for proposal) INR Indian Rupee ISI Indian Standards Institution ISO International Organisation for Standardisation IT Information Technology ITB Instruction to Bidders LD Liquidated Damages LoI Letter of Intent NCB A bidding process in which qualified bidders only from within India are allowed to participate NeGP National e-Governance Plan of Government of India, Department of Information Technology (DIT), Ministry of Communications and Information Technology (MCIT), New Delhi. NIB Notice Inviting Bid Notification A notification published in the Official Gazette OEM Original Equipment Manufacturer PAN Permanent Account Number PBG Performance Bank Guarantee PC Procurement/ Purchase Committee PQ Pre-Qualification Procurement Process The process of procurement extending from the issue of invitation to Bid till the award of the procurement contract or cancellation of the procurement process, as the case may be Procurement/ Public Procurement The acquisition by purchase, lease, license or otherwise of works, goods or services, including award of Public Private Partnership projects, by a procuring entity whether directly or through an agency with which a contract for procurement services is entered into, but does not include any acquisition without consideration, and “procure” or “procured” shall be construed accordingly Project Site Wherever applicable, means the designated place or places. PSD/ SD Performance Security Deposit/ Security Deposit Purchaser/ Tendering Authority/ Procuring Entity Person or entity that is a recipient of a good or service provided by a seller (bidder) under a purchase order or contract of sale. Also called buyer. RISL in this RFP document. RajSWAN/ RSWAN Rajasthan State Wide Area Network RISL RajCOMP Info Services Limited RSDC Rajasthan State Data Centre, New IT Building, Jaipur RVAT Rajasthan Value Added Tax Services Any subject matter of procurement other than goods or works and includes physical, maintenance, professional, intellectual, consultancy and advisory services or any service classified or declared as such by a procuring entity and does not include appointment of any person made by any procuring entity SLA Service Level Agreement is a negotiated agreement between two parties wherein one is the customer and the other is the service provider. It is a a service contract where the level of service is formally defined. In practice, the term SLA is sometimes used to refer to the contracted delivery time (of the service) or performance. SSDG State Services Delivery Gateway State Government Government of Rajasthan (GoR)

Abbreviations Definitions. Act The Rajasthan Transparency in Public Procurement Act, 2012 (Act No. 21 of 2012) and Rules thereto Authorised Signatory The bidder’s representative/ officer vested (explicitly, implicitly, or through conduct) with the powers to commit the authorizing organization to a binding agreement. Also called signing officer/ authority having the Power of Attorney (PoA) from the competent authority of the respective Bidding firm. BG Bank Guarantee Bid/ eBid A formal offer made in pursuance of an invitation by a procuring entity and includes any tender, proposal or quotation in electronic format Bid Security A security provided to the procuring entity by a bidder for securing the fulfilment of any obligation in terms of the provisions of the bidding documents. Bidder / Service Provider / Supplier Any person/ firm/ agency/ company/ contractor/ supplier/ vendor participating in the procurement/ bidding process with the procurement entity Bidding Document Documents issued by the procuring entity, including any amendments thereto, that set out the terms and conditions of the given procurement and includes the invitation to bid BoM Bill of Material BoQ Bill of Quantity CMC Contract Monitoring Committee Competent Authority An authority or officer to whom the relevant administrative or financial powers have been delegated for taking decision in a matter relating to procurement. MDChairman cum Managing Director, RISL in this bidding document. Contract/ Procurement Contract A contract entered into between the procuring entity and a successful bidder concerning the subject matter of procurement COTS Commercial Off Project Period The Rate contract shall commence from the Shelf Software date of agreement till 1 Year. Day A calendar day as per GoR/ GoI. DeitY, GoI Department of Electronics and Information Technology, Government of India DoIT&C Department of Information Technology and Communications, Government of Rajasthan. ETDC Electronic Testing & Development Centre Center FOR/ FOB Free on Board or Freight on Board GoI/ GoR Govt. of India/ Govt. of Rajasthan Goods All articles, material, commodities commodities, electricity, livestock, furniture, fixtures, raw material, spares, instruments, software, machinery, equipment, industrial plant, vehicles, aircraft, ships, railway rolling stock and any other category of goods goods, whether in solid, liquid or gaseous form, purchased or otherwise acquired for the use of a procuring entity as well as services or works incidental to the supply of the goods if the value of services or works or both does not exceed that of the goods themselves GST Goods & Services Tax ICT Information and Communication Technology. IFB Invitation for Bids (A document published by the procuring entity inviting Bids relating to the subject matter of procurement and any amendment thereto and includes notice inviting Bid and request for proposal) INR Indian Rupee ISI Indian Standards Institution ISO International Organisation for Standardisation IT Information Technology ITB Instruction to Bidders LD Liquidated Damages LoI Letter of Intent NCB A bidding process in which qualified bidders only from within India are allowed to participate NeGP National e-Governance Plan of Government of India, Department of Information Technology (DIT), Ministry of Communications and Information Technology (MCIT), New Delhi. NIB Notice Inviting Bid Notification A notification published in the Official Gazette OEM Original Equipment Manufacturer PAN Permanent Account Number PBG Performance Bank Guarantee PC Procurement/ Purchase Committee PQ Pre-Qualification Procurement Process The process of procurement extending from the issue of invitation to Bid till the award of the procurement contract or cancellation of the procurement process, as the case may be Procurement/ Public Procurement The acquisition by purchase, lease, license or otherwise of works, goods or services, including award of Public Private Partnership projects, by a procuring entity whether directly or through an agency with which a contract for procurement services is entered into, but does not include any acquisition without consideration, and “procure” or “procured” shall be construed accordingly Project Site Wherever applicable, means the designated place or places. PSD/ SD Performance Security Deposit/ Security Deposit Purchaser/ Tendering Authority/ Procuring Entity Person or entity that is a recipient of a good or service provided by a seller (bidder) under a purchase order or contract of sale. Also called buyer. RISL XxXX&X, GoR in this RFP document. RajSWAN/ RSWAN Rajasthan State Wide Area Network Rate Contract A rate contract entered into between the procuring entity and a successful bidder concerning the subject matter of procurement. Rate Contract Validity Rate Contract shall remain valid for a period of one (1) year from the date of signing of agreement under this Rate Contract. RISL RajCOMP Info Services Limited RSDC Rajasthan State Data Centre, New IT Building, Jaipur RVAT Rajasthan Value Added Tax Services Any subject matter of procurement other than goods or works and includes physical, maintenance, professional, intellectual, consultancy and advisory services or any service classified or declared as such by a procuring entity and does not include appointment of any person made by any procuring entity SLA Service Level Agreement is a negotiated agreement between two parties wherein one is the customer and the other is the service provider. It is a a aa service contract where the level of service is formally defined. In practice, the term SLA is sometimes used to refer to the contracted delivery time (of the service) or performance. SSDG State Services Delivery Gateway State Government Government of Rajasthan (GoR) State Public Procurement Portal xxxx://xxxx.xxx.xxx.xx STQC Standardisation Testing and Quality Certification, Govt. of India Subject Matter of Procurement Any item of procurement whether in the form of goods, services or works TIN Tax Identification Number TPA Third Party Auditors VAT/ CenVAT Value Added Tax/ Central VAT WO/ PO Work Order/ Purchase Order RFP for Rate Contract for Supply & Installation of Antivirus Software/ Endpoint Protection and SSL Certificates for various websites/ applications (after PreBid)

Abbreviations Definitions. Act The Rajasthan Transparency in Public Procurement Act, 2012 (Act No. 21 of 2012) and Rules thereto including subsequent amendment, if any. ALPL Agile Labs Private Ltd. Authorised Signatory The bidder’s bidder‟s representative/ officer vested (explicitly, implicitly, or through conduct) with the powers to commit the authorizing organization to a binding agreement. Also Also, called signing officer/ authority having the Power of Attorney (PoA) from the competent authority of the respective Bidding firm. BG Bank Guarantee Bid/ Bid/eBid A formal offer made in pursuance of an invitation by a procuring entity and includes any tender, proposal or quotation in electronic format Bid Security A security provided to the procuring entity by a bidder for securing the fulfilment of any obligation in terms of the provisions of the bidding documents. Bidder / Service Provider / Supplier Any person/ firm/ agency/ company/ contractor/ supplier/ vendor participating in the procurement/ bidding process with the procurement entity entity. M/s Agile Labs Pvt. Ltd., Bangalore in this bidding document. Bidding Document Documents issued by the procuring entity, including any amendments thereto, that set out the terms and conditions of the given procurement and includes the invitation to bid BoM Bill of Material CMC / PC Contract Monitoring Committee / Procurement Committee Competent Authority An authority or officer to whom the relevant administrative or financial powers have been delegated for taking decision in a matter relating to procurement. MD, RISL in this bidding document. Contract/ Procurement Contract A contract entered into between the procuring entity and a successful bidder concerning the subject matter of procurement Contract/ Project Period The Contract Period shall commence from the date of signing of Agreement with the selected bidder and will remain valid for One Year from the date of agreement/ contract and may be extended up to Two/ Three Years, as the case may be, as decided by RISL. COTS Commercial Off the The Shelf Software Day A calendar day as per GoR/ GoI. DeitY, GoI Department of Electronics and Information Technology, Government of India DoIT&C Department of Information Technology and Communications, Government of Rajasthan. ETDC Electronic Testing & Development Centre FOR/ FOB Free on Board or Freight on Board GoI/ GoR Govt. of India/ Govt. of Rajasthan Goods All articles, material, commodities software, and any other category of goods purchased or otherwise acquired for the use of a procuring entity as well as services or works incidental to the supply of the goods if the value of services or works or both does not exceed that of the goods themselves ICT Information and Communication Technology. IFB Invitation for Bids (A document published by the procuring entity inviting Bids bids relating to the subject matter of procurement and any amendment thereto and includes notice inviting Bid bid and request for proposal) INR Indian Rupee ISI Indian Standards Institution ISO International Organisation for Standardisation IT Information Technology ITB Instruction to Bidders Bidder LD Liquidated Damages LoI Letter of Intent NCB A bidding process in which qualified bidders only from within India are allowed to participate NeGP National e-Governance Plan of Government of India, Department of Information Technology (DIT), Ministry of Communications and Information Technology (MCIT), New Delhi. NIB Notice Inviting Bid Notification A notification published in the Official Gazette OEM Original Equipment Manufacturer Onsite Deployment RISL/ User Department PAN Permanent Account Number PBG Performance Bank Guarantee PC Procurement/ Purchase Procurement Committee PQ Pre-Qualification Procurement Process The process of procurement extending from the issue of invitation to Bid bid till the award of the procurement contract or cancellation of the procurement process, as the case may be Procurement/ Public Procurement The acquisition by purchase, lease, license or otherwise of works, goods or services, including award of Public Private Partnership projects, by a procuring entity whether directly or through an agency with which a contract for procurement services is entered into, but does not include any acquisition without consideration, and “procure” or “procured” shall be construed accordingly Project Site Wherever applicable, means the designated place or places. PSD/ SD Performance Security Deposit (PSD) Performance Security Deposit/ Security Deposit Purchaser/ Tendering Authority/ Procuring Entity Person or entity that is a recipient of a good or service provided by a seller (bidder) under a purchase order or contract of sale. Also called buyer. RISL in this RFP document. RajSWAN/ RSWAN Rajasthan State Wide Area Network RISL RajCOMP Info Services Limited RSDC Rajasthan State Data Centre, New IT Building, Jaipur RVAT Rajasthan Value Added Tax Services Any subject matter of procurement other than goods or works and includes physical, maintenance, professional, intellectual, consultancy and advisory services or any service classified or declared as such by a procuring entity and does not include appointment of any person made by any procuring entity SLA Service Level Agreement is a negotiated agreement between two parties wherein one is the customer and security which is submitted by the other is bidder against the service provider. It is a a service contract where the level of service is formally defined. In practice, the term SLA is sometimes used to refer to the contracted delivery time (of the service) or performance. SSDG State Services Delivery Gateway State Government Government of Rajasthan (GoR)work order received.

Abbreviations Definitions. Act The Rajasthan Transparency in Public Procurement Act, 2012 (Act No. 21 of 2012) and Rules thereto AT Acceptance Testing ASA Authentication Service Agency ASP Authentication Service Provider AUA Authentication User Agency Authorised Signatory The bidder’s representative/ officer vested (explicitly, implicitly, or through conduct) with the powers to commit the authorizing organization to a binding agreement. Also called signing officer/ authority having the Power of Attorney (PoA) from the competent authority of the respective Bidding firm. BG Bank Guarantee Bid/ eBid A formal offer made in pursuance of an invitation by a procuring entity and includes any tender, proposal or quotation in electronic format Bid Security A security provided to the procuring entity by a bidder for securing the fulfilment of any obligation in terms of the provisions of the bidding documents. Bid/ eBid A formal offer made in pursuance of an invitation by a procuring entity and includes any tender, proposal or quotation in electronic format Bidder / Service Provider / Supplier Any person/ firm/ agency/ company/ contractor/ supplier/ vendor participating in the procurement/ bidding process with the procurement entity Bidding Document Documents issued by the procuring entity, including any amendments thereto, that set out the terms and conditions of the given procurement and includes the invitation to bid BoM Bill of Material CIDR Central Identities Data Repository CMC Contract Monitoring Committee Competent Authority An authority or officer to whom the relevant administrative or financial powers have been delegated for taking decision in a matter relating to procurement. MDManaging Director, RISL in this bidding document. Contract/ Procurement Contract A contract entered into between the procuring entity and a successful bidder concerning the subject matter of procurement COTS Commercial Off Contract/ Project Period The Contract/ Project Period shall be for a period of Two (02) year from the Shelf Software date of issue of letter of Rate Contract to the successful bidder(s). Rate Contract may be extended for a period of one (01) year with mutual consent CPE Customer Premises Equipment CE Customer Equipment Day A calendar day Calendar Day as per GoR/ GoI. GoI/ GoR DC Data Centre DeitY, GoI Department of Electronics and Information Technology, Government of India Designated Location Indicated in the RFP wherever required DoIT&C Department of Information Technology and Communications, Government of Rajasthan. eGRAS Online Government Receipts Accounting System (e-GRAS) is an e-Governance Initiative of Government of Rajasthan under Mission Mode Project category and is part of Integrated Financial Management System (IFMS). e-GRAS facilitates collection of tax/ non-tax revenue in both the modes: online as well as manual. All types of government revenue may be deposited online using this website: xxxxx://xxxxx.xxx.xxx.xx/ ETDC Electronic Testing & Development Centre FOR/ FOB Free on Board or Freight on Board FPS Fair Price Shop GoI/ GoR Govt. of India/ Govt. of Rajasthan Goods All articles, material, commodities commodities, electricity, livestock, furniture, fixtures, raw material, spares, instruments, software, machinery, equipment, industrial plant, vehicles, aircraft, ships, railway rolling stock and any other category of goods goods, whether in solid, liquid or gaseous form, purchased or otherwise acquired for the use of a procuring entity as well as services or works incidental to the supply of the goods if the value of services or works or both does not exceed that of the goods themselves ICT Information and Communication Technology. IFB Invitation for Bids (A document published by the procuring entity inviting Bids relating to the subject matter of procurement and any amendment thereto and includes notice inviting Bid and request for proposal) INR Indian Rupee ISI Indian Standards Institution ISO International Organisation for Standardisation IT Information Technology ITB Instruction to Bidders LD Liquidated Damages LoI Letter of Intent NCB A bidding process in which qualified bidders only from within India are allowed to participate NeGP National e-Governance Plan of Government of India, Department of Information Technology (DIT), Ministry of Communications and Information Technology (MCIT), New Delhi. NIB Notice Inviting Bid Notification A notification published in the Official Gazette OEM Original Equipment Manufacturer Manufacturer. Original Equipment Manufacturer. PAN Permanent Account Number UIDAI Partner Department of IT & Communication in this RFP PBG Performance Bank Guarantee PC Procurement/ Purchase Committee PDS Public Distribution System PQ Pre-Qualification Procurement Process The process of procurement extending from the issue of invitation to Bid till the award of the procurement contract or cancellation of the procurement process, as the case may be Procurement/ Public Procurement The acquisition by purchase, lease, license or otherwise of works, goods or services, including award of Public Private Partnership projects, by a procuring entity whether directly or through an agency with which a contract for procurement services is entered into, but does not include any acquisition without consideration, and “procure” or “procured” shall be construed accordingly Project Site Wherever applicable, means the designated place or places. PSD/ SD PSD Performance Security Deposit/ Security Deposit Deposit. Instrument obtained against the issue of each individual work order Purchaser/ Tendering Authority/ Procuring Entity Person or entity that is a recipient of a good or service provided by a seller (bidder) under a purchase order or contract of sale. Also called buyer. RISL in this RFP document. RajSWAN/ RSWAN Rajasthan State Wide Area Network RISL RajCOMP Info Services Limited RSDC Rajasthan State Data Centre, New IT Building, Xxxxxx Xxxxxx, Jaipur RVAT Rajasthan Value Added Tax SD Security Deposit obtained against the issue of Rate Contract. SDC State Data Centre, Xxxxxx Xxxxxx, Jaipur SecLAN Secretariat Local Area Network Services Any subject matter of procurement other than goods or works and includes physical, maintenance, professional, intellectual, consultancy and advisory services or any service classified or declared as such by a procuring entity and does not include appointment of any person made by any procuring entity Selected Bidder/ Successful Bidder The bidder finally selected through this RFP and issued LoI/ Letter of Rate Contract. SLA Service Level Agreement is a negotiated agreement between two parties wherein one is the customer and the other is the service provider. It is a a service contract where the level of service is formally defined. In practice, the term SLA is sometimes used to refer to the contracted delivery time (of the service) or performance. SSDG State Services Delivery Gateway State Government Government of Rajasthan (GoR)) State Public Procurement Portal xxxx://xxxx.xxx.xxx.xx STQC Standardisation Testing and Quality Certification, Govt. of India Source Location Department of IT & Communication in this RFP Subject Matter of Procurement Any item of procurement whether in the form of goods, services or works TIN Tax Identification Number UASL Unified Access Service Provider License UIDAI Unique Identification Authority of India VAT/ CenVAT Value Added Tax/ Central VAT WO/ PO Individual Work Order/ Purchase Order