Common use of ACCESS TO FILES OF MEMBERS Clause in Contracts

ACCESS TO FILES OF MEMBERS. 16.1 A Member shall have the right during normal business hours to examine all of the files concerning the Member kept by the Corporation, the Association or by any committee established by this Agreement. 16.2 All files containing evaluative materials of a Member may be kept only by the office of the Vice-Principal Academic and from time to time by the EC, the AC, or Department or Program Committees for the purposes of appointments. External letters of reference shall not be included in personal files and shall be destroyed once the appointee has commenced his or her duties. All contents of such files shall be listed and numbered. 16.3 Members shall have the right to have all of their files supplemented or corrected in the event of error or inadequacy in the file. In the event distortion is alleged, Members shall have the right to provide additional material for inclusion in their files. 16.4 Members shall have the right to have the Corporation prepare copies of their files at its expense. 16.5 No anonymous material other than aggregated statistical information which is recorded in student evaluations as obtained by the procedures approved from time to time by Senate shall be kept concerning any Member, unless specifically requested by the Member. No such material, if maintained contrary to this Agreement, shall be submitted as evidence in any proceeding involving a Member. If such evidence is submitted, it shall be struck from the record and not considered as part of the evidence. 16.6 Letters of assessment or any other material presented as evidence in any proceedings for dismissal for cause shall be made available to the Member concerned. 16.7 Members' files shall not be made available to third parties except as required in the performance of their duties under this Agreement, or except at the written request of the Member. 16.8 The scores of individual Members, as determined by the questionnaire of student opinion for the evaluation of teaching, will be kept in a single file in the office of the Vice- Principal Academic and made available to the University community.

ACCESS TO FILES OF MEMBERS. 16.1 14.01 A Member member shall have the right during normal business hours to examine all of the files concerning the Member member kept by the Corporation, the Association or by any committee established by this Agreement. 16.2 14.02 All files containing evaluative materials of a Member member may be kept only by the office of the Vice-Principal Academic University Secretary and from time to time by the ECCRT, the ACFEC, the EAC, the FAC, or Department or Program Committees for the purposes of appointmentsAppointments Committees. External letters of reference supplied to the Appointments Committee shall not be included in personal files and shall be destroyed once the appointee has commenced his or her duties. All contents of such files shall be listed and numbered. 16.3 14.03 Members shall have the right to have all of their files supplemented or corrected in the event of error or inadequacy in the file. In the event distortion is alleged, Members members shall have the right to provide additional material for inclusion in their files. 16.4 14.04 Members shall have the right to have the Corporation prepare copies of their files at its expense. 16.5 14.05 No anonymous material other than aggregated statistical information which is recorded in student evaluations as obtained by the procedures approved from time to time by Senate shall be kept concerning any Membermember, unless specifically requested by the Membermember. No such material, if maintained contrary to this Agreement, shall be submitted as evidence in any proceeding involving a Membermember. If such evidence is submitted, it shall be struck from the record and not considered as part of the evidence. 16.6 14.06 Letters of assessment or any other material presented as evidence in any proceedings for dismissal for cause shall be made available to the Member member concerned. 16.7 14.07 Members' files shall not be made available to third parties except as required in the performance of their duties under this Agreement, or except at the written request of the Membermember. 16.8 The 14.08 With the exception of members on a first probationary appointment, the scores of individual Membersmembers, as determined by the questionnaire of student opinion for the evaluation of teaching, will be kept in a single file in the office of the Vice- Principal Academic University Secretary and made available to the University community. The teaching evaluations of members on a first probationary appointment shall be available to his/her Xxxx and the Principal.

ACCESS TO FILES OF MEMBERS. 16.1 18.01 A Member shall have the right during normal business hours to examine all of the files concerning the Member kept by the Corporation, the Association or by any committee established by this Agreement. 16.2 18.02 All files containing evaluative materials of a Member may be kept only by the office of the Vice-Principal Academic and from time to time by the EC, the AC, or Department or Program Committees for the purposes of appointmentsUniversity Librarian. External letters of reference supplied by the Appointments Committee shall not be included in personal files and shall be destroyed once the appointee has commenced his or her their duties. All contents of such files shall be listed and numbered. 16.3 18.03 Members shall receive a copy of all material in their official personal file at the time of its inclusion in their file. Members shall have the right to have all of their files supplemented or corrected in the event of error or inadequacy in the file. In the event distortion is alleged, Members shall have the right to provide additional material for inclusion in their files. 16.4 18.04 Members shall have the right to have the Corporation prepare copies of their files at its expense. 16.5 18.05 No anonymous material other than aggregated statistical information which is recorded in student evaluations as obtained by the procedures approved from time to time by Senate the appropriate bodies shall be kept concerning any Member, unless specifically requested by the Member. No such material, if maintained contrary to this Agreement, shall be submitted as evidence in any proceeding involving a Member. If such evidence is submitted, it shall be struck from the record and not considered as part of the evidence. 16.6 18.06 Letters of assessment or any other material presented as evidence in any proceedings for dismissal for cause shall be made available to the Member concernedconcerned of their representative(s). 16.7 18.07 Members' files shall not be made available to third parties except as required in the performance of their duties under this Agreement, or except at the written request of the Member. 16.8 The scores of individual Members, as determined by the questionnaire of student opinion for the evaluation of teaching, will be kept in a single file in the office of the Vice- Principal Academic and made available to the University community.

ACCESS TO FILES OF MEMBERS. 16.1 13.01 A Member member shall have the right during normal business hours to examine all of the files concerning the Member member kept by the Corporation, the Association or by any committee established by this Agreement. 16.2 13.02 All files containing evaluative materials of a Member member may be kept only by the office of the Vice-Principal Academic and from time to time by the EC, the ACEAC, the FAC, or Department or Program Committees for the purposes of appointmentsAppointments Committees. External letters of reference supplied to the Appointments Committee shall not be included in personal files and shall be destroyed once the appointee has commenced his or her duties. All contents of such files shall be listed and numbered. 16.3 13.03 Members shall have the right to have all of their files supplemented or corrected in the event of error or inadequacy in the file. In the event distortion is alleged, Members members shall have the right to provide additional material for inclusion in their files. 16.4 13.04 Members shall have the right to have the Corporation prepare copies of their files at its expense. 16.5 13.05 No anonymous material other than aggregated statistical information which is recorded in student evaluations as obtained by the procedures approved from time to time by Senate shall be kept concerning any Membermember, unless specifically requested by the Membermember. No such material, if maintained contrary to this Agreement, shall be submitted as evidence in any proceeding involving a Membermember. If such evidence is submitted, it shall be struck from the record and not considered as part of the evidence. 16.6 13.06 Letters of assessment or any other material presented as evidence in any proceedings for dismissal for cause shall be made available to the Member member concerned. 16.7 13.07 Members' files shall not be made available to third parties except as required in the performance of their duties under this Agreement, or except at the written request of the Membermember. 16.8 The 13.08 With the exception of members on a first probationary appointment, the scores of individual Membersmembers, as determined by the questionnaire of student opinion for the evaluation of teaching, will be kept in a single file in the office of the Vice- Vice-Principal Academic and made available to the University community. The teaching evaluations of members on a first probationary appointment shall be available to his/her Xxxx and the Principal.

ACCESS TO FILES OF MEMBERS. 16.1 18.01 A Member shall have the right during normal business hours to examine all of the files concerning the Member kept by the Corporation, the Association or by any committee established by this Agreement. 16.2 18.02 All files containing evaluative materials of a Member may be kept only by the office of the Vice-Principal Academic and from time to time by the EC, the AC, or Department or Program Committees for the purposes of appointmentsUniversity Librarian. External letters of reference supplied by the Appointments Committee shall not be included in personal files and shall be destroyed once the appointee has commenced her/his or her duties. All contents of such files shall be listed and numbered. 16.3 18.03 Members shall receive a copy of all material in their official personal file at the time of its inclusion in their file. Members shall have the right to have all of their files supplemented or corrected in the event of error or inadequacy in the file. In the event distortion is alleged, Members shall have the right to provide additional material for inclusion in their files. 16.4 18.04 Members shall have the right to have the Corporation prepare copies of their files at its expense. 16.5 18.05 No anonymous material other than aggregated statistical information which is recorded in student evaluations as obtained by the procedures approved from time to time by Senate the appropriate bodies shall be kept concerning any Member, unless specifically requested by the Member. No such material, if maintained contrary to this Agreement, shall be submitted as evidence in any proceeding involving a Member. If such evidence is submitted, it shall be struck from the record and not considered as part of the evidence. 16.6 18.06 Letters of assessment or any other material presented as evidence in any proceedings for dismissal for cause shall be made available to the Member concernedconcerned of her/his representative(s). 16.7 18.07 Members' files shall not be made available to third parties except as required in the performance of their duties under this Agreement, or except at the written request of the Member. 16.8 The scores of individual Members, as determined by the questionnaire of student opinion for the evaluation of teaching, will be kept in a single file in the office of the Vice- Principal Academic and made available to the University community.

ACCESS TO FILES OF MEMBERS. 16.1 A Member shall have the right during normal business hours to examine all of the files concerning the Member kept by the Corporation, the Association or by any committee established by this Agreement. 16.2 All files containing evaluative materials of a Member may be kept only by the office of the Vice-Principal Academic & Research and from time to time by the EC, the AC, or Department or Program Committees for the purposes of appointments. External letters of reference shall not be included in personal files and shall be destroyed once the appointee has commenced his or her duties. All contents of such files shall be listed and numbered. 16.3 Members shall have the right to have all of their files supplemented or corrected in the event of error or inadequacy in the file. In the event distortion is alleged, Members shall have the right to provide additional material for inclusion in their files. 16.4 Members shall have the right to have the Corporation prepare copies of their files at its expense. 16.5 No anonymous material other than aggregated statistical information which is recorded in student evaluations as obtained by the procedures approved from time to time by Senate shall be kept concerning any Member, unless specifically requested by the Member. No such material, if maintained contrary to this Agreement, shall be submitted as evidence in any proceeding involving a Member. If such evidence is submitted, it shall be struck from the record and not considered as part of the evidence. 16.6 Letters of assessment or any other material presented as evidence in any proceedings for dismissal for cause shall be made available to the Member concerned. 16.7 Members' files shall not be made available to third parties except as required in the performance of their duties under this Agreement, or except at the written request of the Member. 16.8 The scores of individual Members, as determined by the questionnaire of student opinion for the evaluation of teaching, will be kept in a single file in the office of the Vice- Vice-Principal Academic & Research and made available to the University community.