Common use of Americans with Disabilities Act (ADA) Accessibility Compliance Clause in Contracts

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: • Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). • Pick one of the formatting options outlined in Section 3 of this document. • Provide short titles for all tables, images, and figures. • Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formatting

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: • Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). • Pick one of the formatting options outlined in Section 3 of this document. • Provide short titles for all tables, images, and figures. • Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formatting

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: •  Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). •  Pick one of the formatting options outlined in Section 3 of this document. •  Provide short titles for all tables, images, and figures. •  Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formatting.

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: • Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). • Pick one of the formatting options outlined in Section 3 of this document. • Provide short titles for all tables, images, and figures. • Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formattingformatting • Contractor emails to NYSERDA Project Manager a Word file of all report components with all text in Times New Roman 10 pt font. • File should include outline level numbering with each section head (1 is Level 1 Heading, 1.1 is Level 2 Heading, 1.1.1 is Level 3 Heading, 1.1.1.1 is Level 4 Heading), not to exceed Level 4. • Each figure and table should have a call-out in the main text (i.e., Figure 1 shows… or According to Figure 1,... or (Figure 1) at the end of a sentence). • Figures and tables along with their titles and sources (and captions if necessary) should be grouped together at the back of the file or supplied in a separate file. Contractor can request inline or back-of-report placement of figures. • NYSERDA will format the document according to the 2016 NYSERDA Marketing’s Template for Reports. Option 2— Contractor does the formattingformatting • Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX to download: o Report template (2016 NYSERDA Marketing’s Template for Reports).

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: • Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). • Pick one of the formatting options outlined in Section 3 of this document. • Provide short titles for all tables, images, and figures. • Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formatting.

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State AuthorityAutho ity, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: •  Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). •  Pick one of the formatting options outlined in Section 3 of this document. •  Provide short titles for all tables, images, and figures. •  Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formatting

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: •  Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). •  Pick one of the formatting options outlined in Section 3 of this document. •  Provide short titles for all tables, images, and figures. •  Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formattingformatting  Contractor emails to NYSERDA Project Manager a Word file of all report components with all text in Times New Roman 10 pt font.  File should include outline level numbering with each section head (1 is Level 1 Heading, 1.1 is Level 2 Heading, 1.1.1 is Level 3 Heading, 1.1.1.1 is Level 4 Heading), not to exceed Level 4.  Each figure and table should have a call-out in the main text (i.e., Figure 1 shows… or According to Figure 1,... or (Figure 1) at the end of a sentence).  Figures and tables along with their titles and sources (and captions if necessary) should be grouped together at the back of the file or supplied in a separate file. Contractor can request inline or back-of-report placement of figures.  NYSERDA will format the document according to the 2017 NYSERDA Marketing’s Template for Reports. Option 2— Contractor does the formattingformatting  Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX to download: o Report template (2017 NYSERDA Marketing’s Template for Reports). o Details about report formatting (2017 NYSERDA Report Formatting Guide).  Apply each of the Word Styles in the template to the elements of the document as appropriate, such as apply Heading 1 to all first-level headings, Body Text to all body text and References to reference materials. Place figures and captions after each respective call-out OR in order at the back of the report. Do not hyperlink websites.

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: • Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). • Pick one of the formatting options outlined in Section 3 of this document. • Provide short titles for all tables, images, and figures. • Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX xxxxxxx.xx.xxx/Xxxxx- Business-with-NYSERDA for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formatting.

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: •  Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). •  Pick one of the formatting options outlined in Section 3 of this document. •  Provide short titles for all tables, images, and figures. •  Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formatting

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: • Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). • Pick one of the formatting options outlined in Section 3 of this document. • Provide short titles for all tables, images, and figures. • Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-web- only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formatting.

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: • Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). • Pick one of the formatting options outlined in Section 3 of this document. • Provide short titles for all tables, images, and figures. • Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formattingformatting 4 Submitting a Report to NYSERDA 5 Contacts

Americans with Disabilities Act (ADA) Accessibility Compliance. As a State Authority, NYSERDA is obligated to ensure that all documents published on NYSERDA’s website are accessible, pursuant to Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220 August 7, 1998). To meet the needs of persons with visual or mobility disabilities, reports must be in a format that allows for conversion of written words of an electronic document into speech, thus allowing the person with a disability to hear the text. The formatting of these documents is critical to the success of the conversion from text to speech. Screen reading software will read the document as one long series of paragraphs with no differentiation for new topics unless properly formatted with Heading Styles. (Imagine reading a textbook with no difference in text from one paragraph to the next.) Reports submitted to NYSERDA must meet the following requirements: •  Use numbered headings in the document up to Level 4 (i.e., 1.1.1.1). •  Pick one of the formatting options outlined in Section 3 of this document. •  Provide short titles for all tables, images, and figures. •  Provide Alternative Text (also known as alt-text) that describes the visual elements of each image and figure—and does not just repeat the title or caption. Include alt text for any tables that are inserted as images. o Write out links in documents that will be printed. Write the sentence so that the URL is not at the end and followed by a period. See the last bulleted item for an example (“Visit….”). o Avoid linking to “click here” or including extremely long URLs. For web-only documents, use contextual links, such as linking NYSERDA’s website to “NYSERDA” instead of putting a long URL in text. o Visit xxxxxxx.xx.xxx/Xxxxx-Xxxxxxxx-xxxx-XXXXXXX for more information about how to make a document accessible. Contractors have two options for the format of a submitted document: Option 1— NYSERDA does the formatting Option 2— Contractor does the formatting