Common use of ARRANGEMENT OF EXHIBITS Clause in Contracts

ARRANGEMENT OF EXHIBITS. Standard booth backgrounds and side rails, decorated with fantasy draperies, and uniform two-line signs are provided for inline booths without charge. All exhibits must be confined to the space limits of their respective booth(s) as indicated on the floor plan. All equipment, products, or materials to be displayed or demonstrated must be placed within the exhibit space in order to ensure that the attendee viewing the exhibit will stand within said booth space and not in the aisles. All exposed parts of displays must be finished to present an attractive appearance when viewed from the aisles or from adjoining exhibits. Exhibits that do not conform to these specifications, or are otherwise found objectionable, in ASHP’s sole opinion, will be prohibited. ASHP reserves the right, in the best interest of the exhibit program, to relocate selected space to areas other than that selected by Exhibitor. Linear Exhibit Booths Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Signs, decorations and equipment may not rise above the 8 foot back wall or be placed outside the booth space. Solid construction over 4 feet high must be a minimum of 5 feet back from the aisle. Exposed unfinished sides of the exhibit must be draped to present an attractive appearance. Hanging signs are not permitted. All booths are identified with a booth number sign affixed on the back wall. The height restriction for linear booths is 8 feet. Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Hanging signs are not permitted above linear booths. Island Exhibit Booths An island exhibit is an open area of exhibit space with aisles on all four sides. Island booths are 20’x20’ or larger. Island exhibits must provide for accessibility from all four aisles. Island exhibits may extend to all outer edges of the booth, but must provide see- through visibility so as not to obstruct the view of, or otherwise interfere with, the displays of other exhibitors. ASHP requires island booth exhibitors to comply with the “See Through Rule”, which means that at least 50% of the exhibit booth must have visibility through it on all sides. The height restriction for island booths is 25 feet for the booth structure(s). Multi-level booths are strictly prohibited. Hanging signs/banners are only available for island booths and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung above the designated height restriction for the booth structure(s) even if the booth structure(s) are less than this height. There may be ceiling height variations in the exhibit hall. Exhibiting companies should verify the height of the ceiling with the convention center or X. Xxxxxx before designing your booth. Aisles may not be obstructed due to any activities within the booth: • Counters must be a minimum of one foot in from all aisles. • Demonstration areas are required to be placed a minimum of five feet in from the aisles. Exhibitors are responsible for monitoring attendance to prevent aisle congestion. Demonstrations will be limited or eliminated in situations where overflow continues to be a problem. No drapery or identification sign is provided for island booths. All booths are identified with a booth number label that is affixed on the aisle carpet. Floor plans and elevation drawings for island exhibits must be submitted to ASHP for approval by April 11, 2024. Floor plans for every island booth are required to ensure that ASHP rules and regulations are followed and provide ASHP with the ability to resolve potential issues before show- site. An online link for submitting such floor plans and elevation drawings will be provided in the Exhibitor Service Manual. Floor plans should be drawn to scale and include all exhibit components and their dimensions. If floor plans and elevation drawings are not submitted by the date indicated above, and the exhibit’s construction is determined to be in violation of booth restrictions, ASHP has the right to prohibit assembling of the booth. Island exhibits are subject to show site review and modification where necessary, at the Exhibitor’s expense. Mobile Units, Vehicles or Trucks (mobile units) Exhibitors that wish to display mobile units, vehicles or trucks on the exhibit floor or other ASHP designated areas must submit a request in writing for approval to the ASHP Exhibition Management Team. Requests should be sent by April 11, 2024 and must include space requirements, picture of the unit and display details. Mobile units, vehicles or trucks for display in the exhibit hall will only be located in designated areas and cannot be located in regular exhibit booth space. Mobile units must be in compliance with fire prevention codes according to the Oregon Convention Center rules and regulations and the Americans with Disabilities Act. The mobile unit or truck must also be open to all attendees. Approvals are at the sole discretion of ASHP. Facility Fire/Safety Guidelines The Oregon Convention Center has established guidelines regarding acceptable booth configurations from a safety standpoint. It is the responsibility of each Exhibitor to ensure compliance with all Facility Regulations. Lighting Exhibitor lighting must be limited to the confines of the booth space. Lighting that projects onto other Exhibitors’ spaces or ASHP aisles or otherwise detracts from the professional atmosphere of the event will not be allowed. Island booth Exhibitors that wish to have facility lights turned off that are within the confines of their booth space must submit requests in writing to the ASHP Exhibition Management Team. No requests will be granted to turn off lights which project over aisle space or other exhibitors’ booths. The Exhibitor is responsible for any lighting costs related to installation and dismantle, including any lights which may be denied approval on-site due to infringing on ASHP aisles, or other areas outside the exhibitor’s booth space, etc. Signs Only professionally printed signs are allowed in the exhibit hall. Forms for ordering booth ID signs and additional signs will be included in the online Exhibitor Service Manual. Booth ID Signs A 7˝ by 44˝ identification sign with company name and booth number will be provided for all linear booths at no charge. Hanging Signs or Banners Hanging signs/banners are only available for island booths, and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung below the designated height restriction for the booth structure(s) even if the booth structure(s)are less than this height. Exhibitors, display companies and/or Exhibitor Appointed Contractors may supervise, but will not be allowed to assemble or install a hanging sign. Hanging signs will be assembled and installed by the official meeting vendor. An order form will be included in the Exhibitor Service Manual. Floor Covering and Carpet Booth floor covering is mandatory and is the responsibility of the exhibiting company. Floor covering or carpet may either be supplied by the Exhibitor or ordered from the general service contractor. A carpet order form will be provided in the Exhibitor Service Manual. All exhibit booths without appropriate floor covering shall, at ASHP’s discretion, be carpeted and/or corrected at the Exhibitor’s expense. All aisle carpet will be provided by ASHP. Policy on Ancillary Opportunities: Exhibits, Advertising and Non- Accredited Events

ARRANGEMENT OF EXHIBITS. Standard Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth backgrounds and side railsspace or for any reason becomes objectionable, decorated with fantasy draperies, and uniform two-line signs are provided must be immediately modified or removed by the exhibitor. Each exhibitor is responsible for inline booths without chargekeeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions within its booth. All exhibits demonstrators or other promotional activities must be confined to the space limits of their respective booth(s) as indicated on the floor planexhibit space. SHOW MANAGEMENT reserves the right to inspect the quality of the appearance of each booth prior to show opening. Where necessary, masking drape will be placed to cover unsightly wires, unfinished back walls, etc. at the exhibitor’s expense. BOOTH DESIGN Each exhibitor will be provided with an official Exhibitor Services Manual. The Exhibitor Services Manual content describes in full the type and arrangement of exhibit space and the standard equipment provided by SHOW MANAGEMENT for booth construction. All equipmentbooth space must be arranged and constructed in accordance with the guidelines, productsprovisions, and limitations contained in the Exhibitor Services Manual. Each exhibitor’s space will be provided with (1) identification sign. Linear booths will include 8’ back drape and (2) sidewall drapes. The rear 5’ of linear space may contain items less than or equal to 8’ in height. Any items, props, signage, or materials combination thereof located in the front 5’ of the booth may not exceed 4’ in height, measured from the exhibit hall floor. Island booths are restricted to be displayed 25’ in height. AUSA does not allow end cap booths (booths comprised of or demonstrated encompassing a 10x20 space exposed to aisle on three sides). Sufficient area must be placed provided within the exhibit space in order for the comfort and safety of persons watching demonstrations and other promotional activities. In the sole opinion of SHOW MANAGEMENT, any exhibit that fails to ensure that conform to the attendee viewing Exhibitor Services Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. Exhibiting companies are responsible for furnishing, carpeting, and cleaning their booths. Any booths not carpeted by 4:00 PM the evening before the exhibit hall opens will stand within said booth space and not in be carpeted by Show Management at the aislesexhibitor's expense. All exposed parts of displays must be finished to present an attractive appearance when viewed from the aisles or from adjoining exhibits. Exhibits that do not conform to these specifications, or are otherwise found objectionable, in ASHP’s sole opinion, will be prohibited. ASHP reserves the right, in the best interest of the exhibit program, to relocate selected space to areas other than that selected by Exhibitor. Linear Exhibit Booths Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Signs, decorations and equipment may not rise above the 8 foot back wall or be placed outside the booth space. Solid construction over 4 feet high must be a minimum of 5 feet back from the aisle. Exposed unfinished sides of the exhibit must be draped to present an attractive appearance. Hanging signs are not permitted. All booths are identified with a booth number sign affixed on the back wall. The height restriction for linear booths is 8 feet. Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Hanging signs are not permitted above linear booths. Island Exhibit Booths An island exhibit is an open area of exhibit space with aisles on all four sides. Island booths are 20’x20’ or larger. Island exhibits must provide for accessibility from all four aisles. Island exhibits may extend to all outer edges of the booth, but must provide see- through visibility so as not to obstruct the view of, or otherwise interfere with, the displays of other exhibitors. ASHP requires island booth exhibitors to comply with the “See Through Rule”, which means that at least 50% public accommodation provisions of the exhibit booth must have visibility through it on all sides. The height restriction for island booths is 25 feet for the booth structure(s). Multi-level booths are strictly prohibited. Hanging signs/banners are only available for island booths and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung above the designated height restriction for the booth structure(s) even if the booth structure(s) are less than this height. There may be ceiling height variations in the exhibit hall. Exhibiting companies should verify the height of the ceiling with the convention center or X. Xxxxxx before designing your booth. Aisles may not be obstructed due to any activities within the booth: • Counters must be a minimum of one foot in from all aisles. • Demonstration areas are required to be placed a minimum of five feet in from the aisles. Exhibitors are responsible for monitoring attendance to prevent aisle congestion. Demonstrations will be limited or eliminated in situations where overflow continues to be a problem. No drapery or identification sign is provided for island booths. All booths are identified with a booth number label that is affixed on the aisle carpet. Floor plans and elevation drawings for island exhibits must be submitted to ASHP for approval by April 11, 2024. Floor plans for every island booth are required to ensure that ASHP rules and regulations are followed and provide ASHP with the ability to resolve potential issues before show- site. An online link for submitting such floor plans and elevation drawings will be provided in the Exhibitor Service Manual. Floor plans should be drawn to scale and include all exhibit components and their dimensions. If floor plans and elevation drawings are not submitted by the date indicated above, and the exhibit’s construction is determined to be in violation of booth restrictions, ASHP has the right to prohibit assembling of the booth. Island exhibits are subject to show site review and modification where necessary, at the Exhibitor’s expense. Mobile Units, Vehicles or Trucks (mobile units) Exhibitors that wish to display mobile units, vehicles or trucks on the exhibit floor or other ASHP designated areas must submit a request in writing for approval to the ASHP Exhibition Management Team. Requests should be sent by April 11, 2024 and must include space requirements, picture of the unit and display details. Mobile units, vehicles or trucks for display in the exhibit hall will only be located in designated areas and cannot be located in regular exhibit booth space. Mobile units must be in compliance with fire prevention codes according to the Oregon Convention Center rules and regulations and the Americans with Disabilities ActAct of 1991(ADA). The mobile unit or truck must also be open to all attendees. Approvals are at the sole discretion of ASHP. Facility Fire/Safety Guidelines The Oregon Convention Center has established guidelines regarding acceptable booth configurations from a safety standpoint. It is the responsibility of each Exhibitor to ensure compliance Any exhibit with all Facility Regulations. Lighting Exhibitor lighting raised flooring must be limited ramped. There is an additional $25.00 per square foot charge for all multi- level booth displays. Invoices will be issued to the confines of the booth space. Lighting that projects onto other Exhibitors’ spaces or ASHP aisles or otherwise detracts from the professional atmosphere of the event will not be allowed. Island booth Exhibitors that wish to have facility lights turned off that are within the confines of their booth space must submit requests in writing to the ASHP Exhibition Management Team. No requests will be granted to turn off lights which project over aisle space or other exhibitors’ booths. The Exhibitor exhibitor once approval is responsible for any lighting costs related to installation and dismantle, including any lights which may be denied approval on-site due to infringing on ASHP aisles, or other areas outside the exhibitor’s booth space, etc. Signs Only professionally printed signs are allowed in the exhibit hall. Forms for ordering booth ID signs and additional signs will be included in the online Exhibitor Service Manual. Booth ID Signs A 7˝ by 44˝ identification sign with company name and booth number will be provided for all linear booths at no charge. Hanging Signs or Banners Hanging signs/banners are only available for island booths, and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung below the designated height restriction for the booth structure(s) even if the booth structure(s)are less than this height. Exhibitors, display companies and/or Exhibitor Appointed Contractors may supervise, but will not be allowed to assemble or install a hanging sign. Hanging signs will be assembled and installed by the official meeting vendor. An order form will be included in the Exhibitor Service Manual. Floor Covering and Carpet Booth floor covering is mandatory and is the responsibility of the exhibiting company. Floor covering or carpet may either be supplied by the Exhibitor or ordered from the general service contractor. A carpet order form will be provided in the Exhibitor Service Manual. All exhibit booths without appropriate floor covering shall, at ASHP’s discretion, be carpeted and/or corrected at the Exhibitor’s expense. All aisle carpet will be provided by ASHP. Policy on Ancillary Opportunities: Exhibits, Advertising and Non- Accredited Eventsgranted.

ARRANGEMENT OF EXHIBITS. Standard booth backgrounds and side rails, decorated with fantasy draperies, and uniform two-line signs are provided for inline booths without charge. All exhibits must be confined to the space limits of their respective booth(s) as indicated on the floor plan. All equipment, products, or materials to be displayed or demonstrated must be placed within the exhibit space in order to ensure that the attendee viewing the exhibit will stand within said booth space and not in the aisles. All exposed parts of displays must be finished to present an attractive appearance when viewed from the aisles or from adjoining exhibits. Exhibits that do not conform to these specifications, or are otherwise found objectionable, in ASHP’s sole opinion, will be prohibited. ASHP reserves the right, in the best interest of the exhibit program, to relocate selected space to areas other than that selected by Exhibitor. Linear Exhibit Booths Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Signs, decorations and equipment may not rise above the 8 foot back wall or be placed outside the booth space. Solid construction over 4 feet high must be a minimum of 5 feet back from the aisle. Exposed unfinished sides of the exhibit must be draped to present an attractive appearance. Hanging signs are not permitted. All booths are identified with a booth number sign affixed on the back wall. The height restriction for linear booths is 8 feet. Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Hanging signs are not permitted above linear booths. Island Exhibit Booths An island exhibit is an open area of exhibit space with aisles on all four sides. Island booths are 20’x20’ or larger. Island exhibits must provide for accessibility from all four aisles. Island exhibits may extend to all outer edges of the booth, but must provide see- through visibility so as not to obstruct the view of, or otherwise interfere with, the displays of other exhibitors. ASHP requires island booth exhibitors to comply with the “See Through Rule”, which means that at least 50% of the exhibit booth must have visibility through it on all sides. The height restriction for island booths is 25 feet for the booth structure(s). Multi-level booths are strictly prohibited. Hanging signs/banners are only available for island booths and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung above the designated height restriction for the booth structure(s) even if the booth structure(s) are less than this height. There may be ceiling height variations in the exhibit hall. Exhibiting companies should verify the height of the ceiling with the convention center or X. Xxxxxx before designing your booth. Aisles may not be obstructed due to any activities within the booth: • Counters must be a minimum of one foot in from all aisles. • Demonstration areas are required to be placed a minimum of five feet in from the aisles. Exhibitors are responsible for monitoring attendance to prevent aisle congestion. Demonstrations will be limited or eliminated in situations where overflow continues to be a problem. No drapery or identification sign is provided for island booths. All booths are identified with a booth number label that is affixed on the aisle carpet. Floor plans and elevation drawings for island exhibits must be submitted to ASHP for approval by April 1110, 20242025. Floor plans for every island booth are required to ensure that ASHP rules and regulations are followed and provide ASHP with the ability to resolve potential issues before show- site. An online link for submitting such floor plans and elevation drawings will be provided in the Exhibitor Service Manual. Floor plans should be drawn to scale and include all exhibit components and their dimensions. If floor plans and elevation drawings are not submitted by the date indicated above, and the exhibit’s construction is determined to be in violation of booth restrictions, ASHP has the right to prohibit assembling of the booth. Island exhibits are subject to show site review and modification where necessary, at the Exhibitor’s expense. Mobile Units, Vehicles or Trucks (mobile units) Exhibitors that wish to display mobile units, vehicles or trucks on the exhibit floor or other ASHP designated areas must submit a request in writing for approval to the ASHP Exhibition Management Team. Requests should be sent by April 1110, 2024 2025 and must include space requirements, picture of the unit and display details. Mobile units, vehicles or trucks for display in the exhibit hall will only be located in designated areas and cannot be located in regular exhibit booth space. Mobile units must be in compliance with fire prevention codes according to the Oregon Charlotte Convention Center rules and regulations and the Americans with Disabilities Act. The mobile unit or truck must also be open to all attendees. Approvals are at the sole discretion of ASHP. Facility Fire/Safety Guidelines The Oregon Charlotte Convention Center has established guidelines regarding acceptable booth configurations from a safety standpoint. It is the responsibility of each Exhibitor to ensure compliance with all Facility Regulations. Lighting Exhibitor lighting must be limited to the confines of the booth space. Lighting that projects onto other Exhibitors’ spaces or ASHP aisles or otherwise detracts from the professional atmosphere of the event will not be allowed. Island booth Exhibitors that wish to have facility lights turned off that are within the confines of their booth space must submit requests in writing to the ASHP Exhibition Management Team. No requests will be granted to turn off lights which project over aisle space or other exhibitors’ booths. The Exhibitor is responsible for any lighting costs related to installation and dismantle, including any lights which may be denied approval on-site due to infringing on ASHP aisles, or other areas outside the exhibitor’s booth space, etc. Signs Only professionally printed signs are allowed in the exhibit hall. Forms for ordering booth ID signs and additional signs will be included in the online Exhibitor Service Manual. Booth ID Signs A 7˝ by 44˝ identification sign with company name and booth number will be provided for all linear booths at no charge. Hanging Signs or Banners Hanging signs/banners are only available for island booths, and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung below the designated height restriction for the booth structure(s) even if the booth structure(s)are less than this height. Exhibitors, display companies and/or Exhibitor Appointed Contractors may supervise, but will not be allowed to assemble or install a hanging sign. Hanging signs will be assembled and installed by the official meeting vendor. An order form will be included in the Exhibitor Service Manual. Floor Covering and Carpet Booth floor covering is mandatory and is the responsibility of the exhibiting company. Floor covering or carpet may either be supplied by the Exhibitor or ordered from the general service contractor. A carpet order form will be provided in the Exhibitor Service Manual. All exhibit booths without appropriate floor covering shall, at ASHP’s discretion, be carpeted and/or corrected at the Exhibitor’s expense. All aisle carpet will be provided by ASHP. Policy on Ancillary Opportunities: Exhibits, Advertising and Non- Accredited Events.

ARRANGEMENT OF EXHIBITS. Standard booth backgrounds and side rails, decorated with fantasy draperies, and uniform two-line signs are provided for inline booths without charge. All exhibits must be confined to the space limits of their respective booth(s) as indicated on the floor plan. All equipment, products, or materials to be displayed or demonstrated must be placed within the exhibit space in order to ensure that the attendee viewing the exhibit will stand within said booth space and not in the aisles. All exposed parts of displays must be finished to present an attractive appearance when viewed from the aisles or from adjoining exhibits. Exhibits that do not conform to these specifications, or are otherwise found objectionable, in ASHP’s sole opinion, will be prohibited. ASHP reserves the right, in the best interest of the exhibit program, to relocate selected space to areas other than that selected by Exhibitor. Linear Exhibit Booths Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Signs, decorations and equipment may not rise above the 8 foot back wall or be placed outside the booth space. Solid construction over 4 feet high must be a minimum of 5 feet back from the aisle. Exposed unfinished sides of the exhibit must be draped to present an attractive appearance. Hanging signs are not permitted. All booths are identified with a booth number sign affixed on the back wall. The height restriction for linear booths is 8 feet. Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Hanging signs are not permitted above linear booths. Island Exhibit Booths An island exhibit is an open area of exhibit space with aisles on all four sides. Island booths are 20’x20’ or larger. Island exhibits must provide for accessibility from all four aisles. Island exhibits may extend to all outer edges of the booth, but must provide see- through visibility so as not to obstruct the view of, or otherwise interfere with, the displays of other exhibitors. ASHP requires island booth exhibitors to comply with the “See Through Rule”, which means that at least 50% of the exhibit booth must have visibility through it on all sides. The height restriction for island booths is 25 feet for the booth structure(s). Multi-level booths are strictly prohibited. Hanging signs/banners are only available for island booths and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung above the designated height restriction for the booth structure(s) even if the booth structure(s) are less than this height. There may be ceiling height variations in the exhibit hall. Exhibiting companies should verify the height of the ceiling with the convention center or X. Xxxxxx before designing your booth. Aisles may not be obstructed due to any activities within the booth: • Counters must be a minimum of one foot in from all aisles. • Demonstration areas are required to be placed a minimum of five feet in from the aisles. Exhibitors are responsible for monitoring attendance to prevent aisle congestion. Demonstrations will be limited or eliminated in situations where overflow continues to be a problem. No drapery or identification sign is provided for island booths. All booths are identified with a booth number label that is affixed on the aisle carpet. Floor plans and elevation drawings for island exhibits must be submitted to ASHP for approval by April 11, 2024. Floor plans for every island booth are required to ensure that ASHP rules and regulations are followed and provide ASHP with the ability to resolve potential issues before show- site. An online link for submitting such floor plans and elevation drawings will be provided in the Exhibitor Service Manual. Floor plans should be drawn to scale and include all exhibit components and their dimensions. If floor plans and elevation drawings are not submitted by the date indicated above, and the exhibit’s construction is determined to be in violation of booth restrictions, ASHP has the right to prohibit assembling of the booth. Island exhibits are subject to show site review and modification where necessary, at the Exhibitor’s expense. Mobile Units, Vehicles or Trucks (mobile units) Exhibitors that wish to display mobile units, vehicles or trucks on the exhibit floor or other ASHP designated areas must submit a request in writing for approval to the ASHP Exhibition Management Team. Requests should be sent by April 11, 2024 and must include space requirements, picture of the unit and display details. Mobile units, vehicles or trucks for display in the exhibit hall will only be located in designated areas and cannot be located in regular exhibit booth space. Mobile units must be in compliance with fire prevention codes according to the Oregon Convention Center rules and regulations and the Americans with Disabilities Act. The mobile unit or truck must also be open to all attendees. Approvals are at the sole discretion of ASHP. Facility Fire/Safety Guidelines The Oregon Convention Center has established guidelines regarding acceptable booth configurations from a safety standpoint. It is the responsibility of each Exhibitor to ensure compliance with all Facility Regulations. Lighting Exhibitor lighting must be limited to the confines of the booth space. Lighting that projects onto other Exhibitors’ spaces or ASHP aisles or otherwise detracts from the professional atmosphere of the event will not be allowed. Island booth Exhibitors that wish to have facility lights turned off that are within the confines of their booth space must submit requests in writing to the ASHP Exhibition Management Team. No requests will be granted to turn off lights which project over aisle space or other exhibitors’ booths. The Exhibitor is responsible for any lighting costs related to installation and dismantle, including any lights which may be denied approval on-site due to infringing on ASHP aisles, or other areas outside the exhibitor’s booth space, etc. Signs Only professionally printed signs are allowed in the exhibit hall. Forms for ordering booth ID signs and additional signs will be included in the online Exhibitor Service Manual. Booth ID Signs A 7˝ by 44˝ identification sign with company name and booth number will be provided for all linear booths at no charge. Hanging Signs or Banners Hanging signs/banners are only available for island booths, and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung below the designated height restriction for the booth structure(s) even if the booth structure(s)are less than this height. Exhibitors, display companies and/or Exhibitor Appointed Contractors may supervise, but will not be allowed to assemble or install a hanging sign. Hanging signs will be assembled and installed by the official meeting vendor. An order form will be included in the Exhibitor Service Manual. Floor Covering and Carpet Booth floor covering is mandatory and is the responsibility of the exhibiting company. Floor covering or carpet may either be supplied by the Exhibitor or ordered from the general service contractor. A carpet order form will be provided in the Exhibitor Service Manual. All exhibit booths without appropriate floor covering shall, at ASHP’s discretion, be carpeted and/or corrected at the Exhibitor’s expense. All aisle carpet will be provided by ASHP. Policy on Ancillary Opportunities: Exhibits, Advertising and Non- Accredited Events.

ARRANGEMENT OF EXHIBITS. Standard booth backgrounds and side rails, decorated with fantasy draperies, and uniform two-line signs are provided for inline booths without charge. All exhibits must be confined to the space limits of their respective booth(s) as indicated on the floor plan. All equipment, products, or materials to be displayed or demonstrated must be placed within the exhibit space in order to ensure that the attendee viewing the exhibit will stand within said booth space and not in the aisles. All exposed parts of displays must be finished to present an attractive appearance when viewed from the aisles or from adjoining exhibits. Exhibits that do not conform to these specifications, or are otherwise found objectionable, in ASHP’s sole opinion, will be prohibited. ASHP reserves the right, in the best interest of the exhibit program, to relocate selected space to areas other than that selected by Exhibitor. Linear Exhibit Booths Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Signs, decorations and equipment may not rise above the 8 foot back wall or be placed outside the booth space. Solid construction over 4 feet high must be a minimum of 5 feet back from the aisle. Exposed unfinished sides of the exhibit must be draped to present an attractive appearance. Hanging signs are not permitted. All booths are identified with a booth number sign affixed on the back wall. The height restriction for linear booths is 8 feet. Linear exhibit booths are 100 feet square (10’ x 10’), and consist of 8 feet high back drape and 36 inches high side dividers mounted on aluminum tubular frames. Hanging signs are not permitted above linear booths. Island Exhibit Booths An island exhibit is an open area of exhibit space with aisles on all four sides. Island booths are 20’x20’ or larger. Island exhibits must provide for accessibility from all four aisles. Island exhibits may extend to all outer edges of the booth, but must provide see- through visibility so as not to obstruct the view of, or otherwise interfere with, the displays of other exhibitors. ASHP requires island booth exhibitors to comply with the “See Through Rule”, which means that at least 50% of the exhibit booth must have visibility through it on all sides. The height restriction for island booths is 25 feet for the booth structure(s). Multi-level booths are strictly prohibited. Hanging signs/banners are only available for island booths and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung above the designated height restriction for the booth structure(s) even if the booth structure(s) are less than this height. There may be ceiling height variations in the exhibit hall. Exhibiting companies should verify the height of the ceiling with the convention center or X. Xxxxxx before designing your booth. Aisles may not be obstructed due to any activities within the booth: • Counters must be a minimum of one foot in from all aisles. • Demonstration areas are required to be placed a minimum of five feet in from the aisles. Exhibitors are responsible for monitoring attendance to prevent aisle congestion. Demonstrations will be limited or eliminated in situations where overflow continues to be a problem. No drapery or identification sign is provided for island booths. All booths are identified with a booth number label that is affixed on the aisle carpet. Floor plans and elevation drawings for island exhibits must be submitted to ASHP for approval by April 11, 20242023. Floor plans for every island booth are required to ensure that ASHP rules and regulations are followed and provide ASHP with the ability to resolve potential issues before show- site. An online link for submitting such floor plans and elevation drawings will be provided in the Exhibitor Service Manual. Floor plans should be drawn to scale and include all exhibit components and their dimensions. If floor plans and elevation drawings are not submitted by the date indicated above, and the exhibit’s construction is determined to be in violation of booth restrictions, ASHP has the right to prohibit assembling of the booth. Island exhibits are subject to show site review and modification where necessary, at the Exhibitor’s expense. Mobile Units, Vehicles or Trucks (mobile units) Exhibitors that wish to display mobile units, vehicles or trucks on the exhibit floor or other ASHP designated areas must submit a request in writing for approval to the ASHP Exhibition Management Team. Requests should be sent by April 11, 2024 2023 and must include space requirements, picture of the unit and display details. Mobile units, vehicles or trucks for display in the exhibit hall will only be located in designated areas and cannot be located in regular exhibit booth space. Mobile units must be in compliance with fire prevention codes according to the Oregon Baltimore Convention Center rules and regulations and the Americans with Disabilities Act. The mobile unit or truck must also be open to all attendees. Approvals are at the sole discretion of ASHP. Facility Fire/Safety Guidelines The Oregon Baltimore Convention Center has established guidelines regarding acceptable booth configurations from a safety standpoint. It is the responsibility of each Exhibitor to ensure compliance with all Facility Regulations. Lighting Exhibitor lighting must be limited to the confines of the booth space. Lighting that projects onto other Exhibitors’ spaces or ASHP aisles or otherwise detracts from the professional atmosphere of the event will not be allowed. Island booth Exhibitors that wish to have facility lights turned off that are within the confines of their booth space must submit requests in writing to the ASHP Exhibition Management Team. No requests will be granted to turn off lights which project over aisle space or other exhibitors’ booths. The Exhibitor is responsible for any lighting costs related to installation and dismantle, including any lights which may be denied approval on-site due to infringing on ASHP aisles, or other areas outside the exhibitor’s booth space, etc. Signs Only professionally printed signs are allowed in the exhibit hall. Forms for ordering booth ID signs and additional signs will be included in the online Exhibitor Service Manual. Booth ID Signs A 7˝ by 44˝ identification sign with company name and booth number will be provided for all linear booths at no charge. Hanging Signs or Banners Hanging signs/banners are only available for island booths, and may not exceed the perimeter of assigned booth space. The bottom of the hanging sign cannot be hung below the designated height restriction for the booth structure(s) even if the booth structure(s)are less than this height. Exhibitors, display companies and/or Exhibitor Appointed Contractors may supervise, but will not be allowed to assemble or install a hanging sign. Hanging signs will be assembled and installed by the official meeting vendor. An order form will be included in the Exhibitor Service Manual. Floor Covering and Carpet Booth floor covering is mandatory and is the responsibility of the exhibiting company. Floor covering or carpet may either be supplied by the Exhibitor or ordered from the general service contractor. A carpet order form will be provided in the Exhibitor Service Manual. All exhibit booths without appropriate floor covering shall, at ASHP’s discretion, be carpeted and/or corrected at the Exhibitor’s expense. All aisle carpet will be provided by ASHP. Policy on Ancillary Opportunities: Exhibits, Advertising and Non- Accredited Events.