Common use of ASSURANCE ACTIVITIES Clause in Contracts

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract; C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; and X. Xxxxxxxx written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract; C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; and; F. Ensure that staff members performing client-level, group-level, and structural interventions are monitored according to the following schedule: Length of time the Grantee staff member has been performing the intervention: Staff will be monitored at least: 3 months or less One out of every 3 sessions 4 to 6 months Twice a month 7 to 12 months Monthly 1 to 2 years Quarterly 2 years or more Every 6 months X. Xxxxxxxx written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract;during C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; F. Ensure that performance of activities aligns with the Routine Screening Program Quality Management Core Tool. Quality Assurance self-audits will be conducted each fiscal year at all screening sites using the HIV/STD Prevention and Care Branch Routine Screening Program Quality Management Core Tool, available at xxxx://xxx.xxxx.xxxxx.xxx/hivstd/contractor/routine.shtm. All documentation will be made available to DSHS Program staff for review; and X. Xxxxxxxx written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract;during C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; and X. Xxxxxxxx written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract; C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; F. Ensure that staff members performing client-level, group-level, and structural interventions are monitored according to the following schedule: Length of time the Grantee staff member has been performing the intervention: Staff will be monitored at least: 3 months or less One out of every 3 sessions 4 to 6 months Twice a month 7 to 12 months Monthly 1 to 2 years Quarterly 2 years or more Every 6 months X. Ensure that staff conducting an intervention session on a solo basis for the first time are observed conducting each session of the intervention by a supervisor (or more experienced facilitator) or co-facilitate the session with a more experienced facilitator; and X. Xxxxxxxx written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract Contract, and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure Condom Distribution activities are conducted in accordance with the DSHS HIV and STD Program Operating Procedures and Standards, including any revisions, located at xxxx://xxx.xxxx.xxxxx.xxx/hivstd/pops/default.shtm; B. Ensure home HIV test kit distribution activities are conducted in accordance with DSHS Policy Guidelines for Home Self-Collection and Test Kits, including any revisions, located at xxxxx://xxx.xxxx.xxxxx.xxx/hivstd/policy/policies.shtm; C. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ DSHS high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract; C. D. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. E. Ensure that all data reports submitted to DSHS are complete and accurate. Grantee must conduct data quality assurance prior to submission. Data quality assurance activities must be documented and made available for review by DSHS staff upon request; F. Be entirely responsible to DSHS for the contract with any subcontractors and the performance of those subcontractors. If subcontractors are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subcontractor(s) and the capacity and performance of subcontractor staff implementing interventions and other funded activities under this Contract, and ensure that subcontractors are properly collecting and reporting data; G. Implement an orientation plan for Grantee’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan shall be consistent with all the terms of this Contract; H. Keep written monitoring and evaluation records of all staff involved in Contract activities, including those of subcontractors. DSHS Program may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other I. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow J. Facilitate DSHS POPS Section 1.9 Program review of all prevention activities provided by Grantee and its subcontractor(s); K. Submit program materials produced by Grantee for quality assurance requirements review and approval by a local Program Materials Review Panel (PMRP). Program materials include, but are not limited to: pamphlets, fliers, survey instruments, websites, videos and scripts for focused HIV testingadvertisements; and X. Xxxxxxxx written monitoring L. Be responsible for examining the quality of the information prior to submission to assure it is complete and evaluation records of accurate for all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools data reported to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other timeDSHS.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract; C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; F. Ensure that performance of activities aligns with the Routine Screening Program Quality Management Core Tool. Quality Assurance self-audits will be conducted each fiscal year at all screening sites using the HIV/STD Prevention and Care Branch Routine Screening Program Quality Management Core Tool, available at xxxx://xxx.xxxx.xxxxx.xxx/hivstd/contractor/routine.shtm. All documentation will be made available to DSHS Program staff for review; and X. Xxxxxxxx written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract; C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; F. Ensure that performance of activities align with the Routine Screening Program Quality Management Core Tool. Quality Assurance self-audits will be conducted each fiscal year at all screening sites using the HIV/STD Prevention and Care Branch Routine Screening Program Quality Management Core Tool, available at xxxx://xxx.xxxx.xxxxx.xxx/hivstd/contractor/routine.shtm. All documentation will be made available to DSHS Program staff for review; G. Ensure that staff members performing client-level, group-level, and structural interventions are monitored according to the following schedule: Length of time the Grantee staff member has been performing the intervention: Staff will be monitored at least: 3 months or less One out of every 3 sessions 4 to 6 months Twice a month 7 to 12 months Monthly 1 to 2 years Quarterly 2 years or more Every 6 months H. Ensure that staff conducting an intervention session on a solo basis for the first time are observed conducting each session of the intervention by a supervisor (or more experienced facilitator) or co-facilitate the session with a more experienced facilitator; and X. Xxxxxxxx I. Maintain written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract; C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; F. Ensure that staff members performing client-level, group-level, and structural interventions are monitored according to the following schedule: Length of time the Grantee staff member has been performing the intervention: Staff will be monitored at least: 3 months or less One out of every 3 sessions 4 to 6 months Twice a month 1 to 2 years Quarterly 2 years or more Every 6 months X. Ensure that staff conducting an intervention session on a solo basis for the first time are observed conducting each session of the intervention by a supervisor (or more experienced facilitator) or co-facilitate the session with a more experienced facilitator; and X. Xxxxxxxx written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract; C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; and; X. Xxxxxxxx written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.

ASSURANCE ACTIVITIES. Grantees that enter into contracts with subgrantees are entirely responsible to DSHS for the performance of those subgrantees. If subgrantees are used, Grantee is expected to adequately monitor the implementation of interventions and other funded activities under this Contract, the efficient and effective use of resources by the subgrantees(s), and the capacity and performance of subgrantee staff implementing interventions and other funded activities under this Contract and ensure that subgrantees are properly collecting and reporting data. DSHS staff may also monitor the subgrantees’ activities and conduct periodic site visits, with notification to the Grantee. Grantee will: A. Ensure that performance of activities under this Contract is of a high quality and consistent with all the requirements of this Contract, to meet DSHS’ high performance expectations; B. Implement an orientation plan for Xxxxxxx’s new staff (i.e., new hires involved in activities funded under this Contract), which will be reviewed by DSHS staff during monitoring visits. The plan will be consistent with all the terms of this Contract; C. Solicit feedback (e.g., client surveys) from clients being served by Grantee under this Contract and create a summary of the client feedback for each intervention at least once during the term of this Contract. This summary will be available for review during DSHS site visits; D. Designate and train staff to be responsible for quality assurance activities, including ensuring accurate and consistent data collection and reporting; E. Follow DSHS POPS Section 1.9 for quality assurance requirements for focused HIV testing; F. Ensure that staff members performing client-level, group-level, and structural interventions are monitored according to the following schedule: Length of time the Grantee staff member has been performing the intervention: Staff will be monitored at least: 3 months or less One out of every 3 sessions 4 to 6 months Twice a month 7 to 12 months Monthly 1 to 2 years Quarterly 2 years or more Every 6 months G. Ensure that staff conducting an intervention session on a solo basis for the first time are observed conducting each session of the intervention by a supervisor (or more experienced facilitator) or co-facilitate the session with a more experienced facilitator; and X. Xxxxxxxx H. Maintain written monitoring and evaluation records of all staff involved in Contract activities, including those of subgrantees. DSHS may specify evaluation and monitoring tools to be used. Information related to quality assurance activities, along with any other documentation associated with activities under this Contract, is subject to review by DSHS Program during program reviews and at any other time.