Common use of Assuring Contractors’ Systems Clause in Contracts

Assuring Contractors’ Systems. 2.1 The primary purpose of the Contractor Assurance Team is to provide the Authority with an assurance that payments to Contractors are in accordance with the Authority requirements, and that public funds are protected and value for money has been obtained. 2.2 Planning of visits by the Contractor Assurance Team to Contractors shall take account of the Service and the assessment of the risk attached to the delivery of the service. The assessment of risk shall follow an evaluation of the key, relevant systems adopted by the Contractor, supported by the results of testing undertaken. 2.3 Contractors shall have suitable systems in place to: a) detect and prevent duplicate claims; b) prepare and submit accurate, valid, supported, timely claims; c) monitor, record and manage lateness and all absences; d) support claims for payments through an effective Customer attendance recording procedure; e) ensure that all the required evidence is collected (and submitted, where appropriate) to support the claim; f) identify Customers who have left the Services (“Completers”) early to prevent over-claiming; g) carry out effective monitoring of Sub-contractors; and h) respond to financial appraisal and monitoring reports with an appropriate action plan.