Audit Trail. The national authorising officer shall ensure that all the relevant information is available to ensure at all times a sufficiently detailed audit trail. This information shall include documentary evidence of the authorisation of payment applications, of the accounting and payment of such applications, and of the treatment of advances, guarantees and debts.
Audit Trail. The contractor shall maintain an audit trail for the duration of this Agreement, which demonstrates Contractor compliance with the obligations set forth herein. A copy of this audit trail may be requested by LEA from Contractor at any time and shall be provided within ten (10) days of the LEA request.
Audit Trail. The NAO shall ensure that all relevant information is available to ensure a sufficiently detailed audit trail. This information shall include documentary evidence of the authorisation of payment requests, of the accounting and payment of such requests, and of the treatment of advances, guarantees and debts.
Audit Trail. Drug Testing results are inadmissible without audit trail showing compliance with each aspect of procedure. Burden of showing compliance is on the LASD or the Bureau.
Audit Trail. The information regarding documentary evidence of the authorisation, accounting and payment of payment requests and handling of advances, securities and debts shall be available to ensure at all times a sufficiently detailed audit trail. The management shall, at appropriate level, be informed on a regular and timely basis of the results of verifications carried out, so that the sufficiency of those verifications may always be taken into account before a payment request is settled. For those purposes, the concerned structures, authorities and bodies of the MCS shall set up necessary procedures to ensure retention of all documents required to guarantee an adequate audit trail. Reference is made to Section 3 of Annex B to the FWA.
Audit Trail. 1. In accordance with Article 21 of the Framework Agreement the management and control system for the programme shall provide a sufficiently detailed audit trail.
2. For the purposes of this agreement an audit trail shall be considered sufficient where it permits:
a.) the aggregate amounts certified to the Commission to be reconciled with the detailed accounting records and supporting documents held at the various administrative levels, by the Operating Structure and the final beneficiaries with regard to operations co-financed under the operational programme;
b.) verification of the allocation and transfer of the available Community and national funds;
c.) verification of the correctness of the information supplied on the execution of the programme in accordance with the terms of the Financing Agreement granting the assistance and the objectives assigned to the programme;
d.) verification of the selection criteria established for the operational programme, and
e.) in respect of each operation, as appropriate, the technical specifications and financing plan, documents concerning the grant approval, documents relating to public procurement procedures, progress reports and reports on verifications and audits carried out.
3. An indicative description of the information requirements for a sufficient audit trail is given in Annex XIV.
4. The Beneficiary shall satisfy itself that the following points have been addressed:
a) that there are procedures to ensure that documents that are relevant to specific items of expenditure incurred, payments made, works undertaken and verification of them carried out in connection with the programme, and which are required for a sufficient audit trail, are held in accordance with the requirements of Annex XIV;
b) that a record is maintained of the body holding them and its location; and
c) that the documents are made available for inspection by the persons and bodies who would normally have the right to inspect such documents.
5. The persons and bodies referred to in paragraph 4 (c) shall be:
a) the staff of the National Fund, Operating Structure and specific bodies who process payment applications;
b) the services undertaking audits of management and control systems;
c) the National Authorising Officer as person responsible for certifying interim and final payment applications and the person or department which issues declarations for the winding up of measures; and
d) mandated officials of national audit institutions and of t...
Audit Trail. The Commission shall ensure that all the relevant information is available to ensure at all times a sufficiently detailed audit trail. This information shall include documentary evidence of the authorisation of payment applications, of the accounting and payment of such applications, and of the treatment of advances, guarantees and debts.
Audit Trail. Vendor must log access and use of systems containing UCF Data, registering the access ID, time, authorization granted or denied, and relevant activity.
Audit Trail. An Audit Trail will be maintained for a period of no less than three years to determine who accessed the data including the date and time when the data was accessed.
Audit Trail. The information regarding documentary evidence of the authorisation, accounting and payment of claims and handling of debts shall be available to ensure at all times a sufficiently detailed audit trail. The management shall, at an appropriate level, be informed on a regular and timely basis of the results of controls carried out, so that the sufficiency of those controls may always be taken into account before a claim is settled. For those purposes, the structures, authorities and bodies of the management and control systems as defined in Article 9 shall set up necessary procedures to ensure the retention of all documents required to guarantee an adequate audit trail.
