Common use of AUDITING AND ASSURANCE Clause in Contracts

AUDITING AND ASSURANCE. 8.1. DWP may request, and the Grant Recipient will provide, independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement, the Grant Recipient will provide, if reasonably requested by DWP (including where DWP suspects that the Grant has been misused), a report from an independent and appropriately qualified auditor certifying whether the Grant paid to the Grant Recipient was applied in accordance with this Grant Agreement. 8.2. DWP may, at any time during and up to six years after the end of this Grant Agreement, conduct audits and reviews of the delivery and performance of the Funded Activities and / or request additional information related to the Funded Activities or the performance of this Grant Agreement where DWP considers it necessary. The Grant Recipient grants, and will procure that each Employer grants, DWP and its Representatives full access, as required, to all Funded Activities’ sites, accounts and relevant records. DWP may take copies of such accounts and records. 8.3. If DWP reasonably requires further information, explanations and documents in order for DWP to establish that the Grant has been used properly in accordance with this Grant Agreement, the Grant Recipient will, within 5 Working Days of a request by DWP, provide DWP free of charge, with the requested information, explanations and documents. 8.4. The Grant Recipient shall keep, and procure that each Employer keeps, accurate and up-to- date accounts and records of the receipt and expenditure of the Grant monies received by it. The Grant Recipient shall retain, and procure that each Employer retains, all invoices, receipts, accounting records and any other documentation (including correspondence) relating to the Eligible Expenditure during the Funding Period and for a period of six years from the date on which the Funding Period ends. 8.5. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file its annual return and accounts by the dates specified by Companies House.

AUDITING AND ASSURANCE. 8.1. DWP may request, and Within six months of the end of each Financial Year the Grant Recipient will provide, provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement, requirement the Grant Recipient will provide, if reasonably requested provide annual accounts audited by DWP (including where DWP suspects that the Grant has been misused), a report from an independent and appropriately qualified auditor certifying whether where the Grant paid to the Grant Recipient was applied in accordance with this Grant Agreement. 8.2is clearly segregated from other funds. DWP The Authority may, at any time during and up to six seven years after the end of this the Grant Funding Agreement, conduct additional audits and reviews of the delivery and performance of the Funded Activities and / or request ascertain additional information related to where the Funded Activities or the performance of this Grant Agreement where DWP Authority considers it necessary. The Grant Recipient grants, and will procure that each Employer grants, DWP and agrees to grant the Authority or its Representatives full access, as required, to all Funded Activities’ sites, accounts Activities sites and relevant records. DWP may take copies of such accounts The Grant Recipient will ensure that necessary information and records. 8.3access rights are explicitly included within all arrangements with sub-contractors. If DWP reasonably the Authority requires further information, explanations and documents documents, in order for DWP the Authority to establish that the Grant has been used properly in accordance with this the Grant Funding Agreement, the Grant Recipient will, within 5 Working Days of a request by DWPthe Authority, provide DWP the Authority, free of charge, with the requested information, explanations . The Grant Recipient shall: nominate an independent auditor to verify the final statement of expenditure and documents. 8.4income submitted to the Authority; identify separately the value and purpose of the Grant Funding in its audited accounts and its annual report; and maintain a record of internal financial controls and procedures and provide the Authority with a copy if requested. The Grant Recipient shall keep, and procure that each Employer keeps, accurate and up-to- date accounts and records of the receipt and expenditure of the Grant monies received by it. The Grant Recipient shall retain, and procure that each Employer retains, retain all invoices, receipts, accounting records and any other documentation (including but not limited to, correspondence) relating to the Eligible Expenditure Expenditure; income generated by the Funded Activities during the Funding Period and for a period of six seven years from the date on which the Funding Period ends. 8.5. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of seven years from the date on which the Funding Period ends. The Grant Recipient will promptly provide revised forecasts of income and expenditure: Where there are material changes that impact the Grant Recipient as a going concern; and/or at the request of the Authority. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file its their annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file their charity annual return by the date specified by the Charity Commissioner. The Grant Recipient shall provide the Authority with copies of their annual return, accounts and charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity Commissioner. If a Grant Recipient fails to comply with paragraphs 8.8 or 8.9 of these Conditions the Authority may suspend funding or terminate the Grant Funding Agreement in accordance with paragraph 26 of these Conditions.

AUDITING AND ASSURANCE. 8.1. DWP may request, and Within six months of the end of each Financial Year the Grant Recipient will provide, provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement, requirement the Grant Recipient will provide, if reasonably requested by DWP (including where DWP suspects that provide access to their full project accounts and relevant project records in order for the Grant has been misused), Authority to undertake a report from an independent and appropriately qualified auditor certifying whether the Grant paid to the Grant Recipient was applied in accordance with this Grant Agreement. 8.2project audit. DWP The Authority may, at any time during and up to six 3 years after the end of this the Grant Funding Agreement, conduct additional audits and reviews of the delivery and performance of the Funded Activities and / or request ascertain additional information related to where the Funded Activities or the performance of this Grant Agreement where DWP Authority considers it necessary. The Grant Recipient grants, and will procure that each Employer grants, DWP and agrees to grant the Authority or its Representatives full access, as required, to all Funded Activities’ sites, accounts Activities sites and relevant records. DWP may take copies of such accounts The Grant Recipient will ensure that necessary information and records. 8.3access rights are explicitly included within all arrangements with sub-contractors. If DWP reasonably the Authority requires further information, explanations and documents documents, in order for DWP the Authority to establish that the Grant has been used properly in accordance with this the Grant Funding Agreement, the Grant Recipient will, within 5 Working Days of a request by DWPthe Authority, provide DWP the Authority, free of charge, with the requested information. The Grant Recipient shall: if applicable, explanations nominate an independent auditor to verify the final statement of expenditure and documents. 8.4income submitted to the Authority; identify separately the value and purpose of the Grant Funding in its audited accounts and its annual report; and maintain a record of internal financial controls and procedures and provide the Authority with a copy if requested. The Grant Recipient shall keep, and procure that each Employer keeps, accurate and up-to- date accounts and records of the receipt and expenditure of the Grant monies received by it. The Grant Recipient shall retain, and procure that each Employer retains, retain all invoices, receipts, accounting records and any other documentation (including but not limited to, correspondence) relating to the Eligible Expenditure Expenditure; income generated by the Funded Activities during the Funding Period and for a period of six 7 years from the date on which the Funding Period ends. 8.5. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of 7 years from the date on which the Funding Period ends. The Grant Recipient will promptly provide revised forecasts of income and expenditure: when these forecasts increase or decrease by more than 10% of the original expenditure forecasts; and/or at the request of the Authority. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file its their annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file their charity annual return by the date specified by the Charity Commissioner. The Grant Recipient shall provide the Authority with copies of their annual return, accounts and charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity Commissioner. If a Grant Recipient fails to comply with paragraphs [8.8] or [8.9] of these Conditions the Authority may suspend funding or terminate the Grant Funding Agreement in accordance with paragraph 25.1.1 of these Conditions.

AUDITING AND ASSURANCE. ‌ 8.1. DWP may request, and the Grant Recipient will provide, independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement, the Grant Recipient will provide, if reasonably requested by DWP (including where DWP suspects that the Grant has been misused), provide a report from an independent and appropriately qualified auditor certifying whether the Grant paid to the Grant Recipient was applied in accordance with this Grant Agreement. 8.2. DWP may, at any time during and up to six seven years after the end of this Grant Agreement, conduct audits and reviews of the delivery and performance of the Funded Activities and / or request additional information related to the Funded Activities or the performance of this Grant Agreement where DWP considers it necessary. The Grant Recipient grants, and will procure that each Employer grants, agrees to grant DWP and its Representatives full access, as required, to all Funded Activities’ sites, accounts and relevant records. DWP may take copies of such accounts and records. 8.3. If DWP reasonably requires further information, explanations and documents in order for DWP to establish that the Grant has been used properly in accordance with this Grant Agreement, the Grant Recipient will, within 5 Working Days of a request by DWP, provide DWP free of charge, with the requested information, explanations and documents. 8.4. The Grant Recipient shall keep, and procure that each Employer keeps, keep accurate and up-to- to-date accounts and records of the receipt and expenditure of the Grant monies received by it. The Grant Recipient shall retain, and procure that each Employer retains, retain all invoices, receipts, accounting records and any other documentation (including correspondence) relating to the Eligible Expenditure and income generated by the Funded Activities during the Funding Period and for a period of six seven years from the date on which the Funding Period ends. 8.5. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file its annual return and accounts by the dates specified by Companies House.

AUDITING AND ASSURANCE. 8.1. DWP may request, and Within six months of the end of each Financial Year the Grant Recipient will provide, provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement, requirement the Grant Recipient will provide, if reasonably requested at the Authority's discretion: annual accounts audited by DWP (including where DWP suspects that the Grant has been misused), a report from an independent and appropriately qualified auditor certifying whether where the Grant paid to is clearly segregated from other funds; or a statement showing that the Grant Recipient was applied in accordance with this has been certified by an independent and appropriately qualified auditor, accompanied by the Grant Agreement. 8.2Recipient’s annual audited accounts. DWP The Authority, National Audit Office and/or their authorised representatives may, at any time during and up to six 7 years after the end of this the Grant Agreement, conduct audits and reviews in relation to the Grant Recipient's use of the delivery and performance of the Funded Activities and / or request additional information related to the Funded Activities or the performance of Grant and/or compliance with this Grant Agreement where DWP considers it necessaryAgreement. The Grant Recipient grantsagrees to act reasonably in cooperating with such audits, including by granting access to relevant documentation, premises and will procure that each Employer grants, DWP and its Representatives full access, as required, to all Funded Activities’ sites, accounts and relevant records. DWP may take copies of such accounts and records. 8.3. If DWP reasonably requires further information, explanations and documents in order for DWP to establish that the Grant has been used properly in accordance with this Grant Agreement, the Grant Recipient will, within 5 Working Days of a request by DWP, provide DWP free of charge, with the requested information, explanations and documents. 8.4personnel. The Grant Recipient shall keepshall: maintain to the Authority's satisfaction an appropriate system of financial management and controls, maintain detailed records in relation to such controls, and procure that each Employer keeps, accurate provide copies of such records to the Authority on request; and up-to- date accounts and records of the receipt and expenditure of the Grant monies received by it. The Grant Recipient shall retain, and procure that each Employer retainsits sub-contractors retain, all invoices, receipts, accounting records and any other relevant documentation (including correspondence) relating to the Eligible Expenditure and any income generated by the Funded Activity (including invoices, receipts and accounting records) during the Funding Period and for a period of six years from the date on which the Funding Period ends. 8.57 years. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file its annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file its charity annual return by the date specified by the Charity Commissioner. If requested by the Authority, the Grant Recipient shall provide the Authority with copies of its annual return, accounts and/or charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity Commissioner (as applicable). 9FINANCIAL MANAGEMENT AND PREVENTION OF BRIBERY, CORRUPTION, FRAUD AND OTHER IRREGULARITY The Grant Recipient will: at all times comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption, including but not limited to the Bribery Act; maintain a sound administration and audit process, including internal financial controls to safeguard against fraud and theft, money laundering, counter terrorist financing or any other impropriety, or mismanagement in connection with the administration of the Grant; and notify the Authority of all actual or suspected cases of fraud, theft or financial irregularity relating to the Funded Activities as soon as they are identified and keep the Authority informed in relation to its remedial actions thereafter. In the event of any actual or suspected fraud, theft or other financial irregularity (which shall include use of the Grant for any purpose other than that envisaged by this Grant Agreement), the Authority may, at its absolute discretion: require the Grant Recipient to take such remedial steps as the Authority shall reasonably specify; and/or suspend future payment of the Grant to the Grant Recipient, and in all cases the Grant Recipient shall explain to the Authority what steps are being taken to investigate the irregularity and shall keep the Authority informed about the progress of any such investigation. The Grant Recipient will, if required by the Authority, refer the matter to an external auditor or any other Third Party. The Grant Recipient agrees and accepts that it may become ineligible for grant support and be required to repay all or part of the Grant if it engages in tax evasion or aggressive tax avoidance in the opinion of HMRC.

AUDITING AND ASSURANCE. 8.1. DWP may request, and Within six months of the end of each Financial Year the Grant Recipient will provide, provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement, requirement the Grant Recipient will provide, if reasonably requested by DWP (including where DWP suspects provide a statement showing that the Grant has been misused), a report from certified by an independent and appropriately qualified auditor certifying whether auditor. Accompanied by the Grant paid to the Grant Recipient was applied in accordance with this Grant Agreement. 8.2Recipient’s annual audited accounts. DWP The Authority may, at any time during and up to six [insert] years after the end of this the Grant Funding Agreement, conduct additional audits and reviews of the delivery and performance of the Funded Activities and / or request ascertain additional information related to where the Funded Activities or the performance of this Grant Agreement where DWP Authority considers it necessary. The Grant Recipient grants, and will procure that each Employer grants, DWP and agrees to grant the Authority or its Representatives full access, as required, to all Funded Activities’ sites, accounts Activities sites and relevant records. DWP may take copies of such accounts The Grant Recipient will ensure that necessary information and records. 8.3access rights are explicitly included within all arrangements with sub-contractors. If DWP reasonably the Authority requires further information, explanations and documents documents, in order for DWP the Authority to establish that the Grant has been used properly in accordance with this the Grant Funding Agreement, the Grant Recipient will, within 5 Working Days of a request by DWPthe Authority, provide DWP the Authority, free of charge, with the requested information, explanations . The Grant Recipient shall: if applicable nominate an independent auditor to verify the final statement of expenditure and documents. 8.4income submitted to the Authority; identify separately the value and purpose of the Grant Funding in its audited accounts and its annual report; and maintain a record of internal financial controls and procedures and provide the Authority with a copy if requested. The Grant Recipient shall keep, and procure that each Employer keeps, accurate and up-to- date accounts and records of the receipt and expenditure of the Grant monies received by it. The Grant Recipient shall retain, and procure that each Employer retains, retain all invoices, receipts, accounting records and any other documentation (including but not limited to, correspondence) relating to the Eligible Expenditure Expenditure; income generated by the Funded Activities during the Funding Period and for a period of six [x] years from the date on which the Funding Period ends. 8.5. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of [x] years from the date on which the Funding Period ends. The Grant Recipient will promptly provide revised forecasts of income and expenditure: when these forecasts increase or decrease by more than [x] % of the original expenditure forecasts; and/or at the request of the Authority. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file its their annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file their charity annual return by the date specified by the Charity Commissioner. The Grant Recipient shall provide the Authority with copies of their annual return, accounts and charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity Commissioner. If a Grant Recipient fails to comply with paragraphs [8.8] or [8.9] of these Conditions the Authority may suspend funding or terminate the Grant Funding Agreement in accordance with paragraph 25.1.1 of these Conditions.

AUDITING AND ASSURANCE. ‌ 8.1. DWP may request, and the Grant Recipient will provide, independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement, the Grant Recipient will provide, if reasonably requested by DWP (including where DWP suspects that the Grant has been misused), provide a report from an independent and appropriately qualified auditor certifying whether the Grant paid to the Grant Recipient was applied in accordance with this Grant Agreement. 8.2. DWP may, at any time during and up to six seven years after the end of this Grant Agreement, conduct audits and reviews of the delivery and performance of the Funded Activities and / or request additional information related to the Funded Activities or the performance of this Grant Agreement where DWP considers it necessary. The Grant Recipient grants, and will procure that each Employer grants, DWP and its Representatives full access, as required, to all Funded Activities’ sites, accounts and relevant records. DWP may take copies of such accounts and records. 8.3. If DWP reasonably requires further information, explanations and documents in order for DWP to establish that the Grant has been used properly in accordance with this Grant Agreement, the Grant Recipient will, within 5 Working Days of a request by DWP, provide DWP free of charge, with the requested information, explanations and documents. 8.4. The Grant Recipient shall keep, and procure that each Employer keeps, accurate and up-to- date accounts and records of the receipt and expenditure of the Grant monies received by it. The Grant Recipient shall retain, and procure that each Employer retains, all invoices, receipts, accounting records and any other documentation (including correspondence) relating to the Eligible Expenditure and income generated by the Funded Activities during the Funding Period and for a period of six seven years from the date on which the Funding Period ends. 8.5. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file its annual return and accounts by the dates specified by Companies House.

AUDITING AND ASSURANCE. 8.1. DWP may request, and Within six months of the end of each Financial Year the Grant Recipient will provide, provide the AUTHORITY with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement, requirement the Grant Recipient will provide, if reasonably requested at the AUTHORITY's discretion: annual accounts audited by DWP (including where DWP suspects that the Grant has been misused), a report from an independent and appropriately qualified auditor certifying whether where the Grant paid to is clearly segregated from other funds; or a statement showing that the Grant Recipient was applied in accordance with this has been certified by an independent and appropriately qualified auditor, accompanied by the Grant Agreement. 8.2Recipient’s annual audited accounts. DWP The AUTHORITY, National Audit Office and/or their authorised representatives may, at any time during and up to six 7 years after the end of this the Grant Agreement, conduct audits and reviews in relation to the Grant Recipient's use of the delivery and performance of the Funded Activities and / or request additional information related to the Funded Activities or the performance of Grant and/or compliance with this Grant Agreement where DWP considers it necessaryAgreement. The Grant Recipient grantsagrees to act reasonably in cooperating with such audits, including by granting access to relevant documentation, premises and will procure that each Employer grants, DWP and its Representatives full access, as required, to all Funded Activities’ sites, accounts and relevant records. DWP may take copies of such accounts and records. 8.3. If DWP reasonably requires further information, explanations and documents in order for DWP to establish that the Grant has been used properly in accordance with this Grant Agreement, the Grant Recipient will, within 5 Working Days of a request by DWP, provide DWP free of charge, with the requested information, explanations and documents. 8.4personnel. The Grant Recipient shall keepshall: maintain to the AUTHORITY's satisfaction an appropriate system of financial management and controls, maintain detailed records in relation to such controls, and procure that each Employer keeps, accurate provide copies of such records to the AUTHORITY on request; and up-to- date accounts and records of the receipt and expenditure of the Grant monies received by it. The Grant Recipient shall retain, and procure that each Employer retainsits sub-contractors retain, all invoices, receipts, accounting records and any other relevant documentation (including correspondence) relating to the Eligible Expenditure and any income generated by the Funded Activity (including invoices, receipts and accounting records) during the Funding Period and for a period of six years from the date on which the Funding Period ends. 8.57 years. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file its annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file its charity annual return by the date specified by the Charity Commissioner. If requested by the AUTHORITY, the Grant Recipient shall provide the AUTHORITY with copies of its annual return, accounts and/or charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity Commissioner (as applicable). 9FINANCIAL MANAGEMENT AND PREVENTION OF BRIBERY, CORRUPTION, FRAUD AND OTHER IRREGULARITY The Grant Recipient will: at all times comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption, including but not limited to the Bribery Act; maintain a sound administration and audit process, including internal financial controls to safeguard against fraud and theft, money laundering, counter terrorist financing or any other impropriety, or mismanagement in connection with the administration of the Grant; and notify the Grant Manager and the AUTHORITY of all actual or suspected cases of fraud, theft or financial irregularity relating to the Funded Activities as soon as they are identified and keep the Grant Manager and the AUTHORITY informed in relation to its remedial actions thereafter. In the event of any actual or suspected fraud, theft or other financial irregularity (which shall include use of the Grant for any purpose other than that envisaged by this Grant Agreement), the Grant Manager and/or the AUTHORITY may, at its absolute discretion: require the Grant Recipient to take such remedial steps as the Grant Manager and/or the AUTHORITY shall reasonably specify; and/or suspend future payment of the Grant to the Grant Recipient, and in all cases the Grant Recipient shall explain to the Grant Manager and the AUTHORITY what steps are being taken to investigate the irregularity and shall keep the Grant Manager and the AUTHORITY informed about the progress of any such investigation. The Grant Recipient will, if required by the AUTHORITY, refer the matter to an external auditor or any other Third Party. The Grant Recipient agrees and accepts that it may become ineligible for grant support and be required to repay all or part of the Grant if it engages in tax evasion or aggressive tax avoidance in the opinion of HMRC.