Common use of AUDITING AND ASSURANCE Clause in Contracts

AUDITING AND ASSURANCE. Within six months of the end of each Financial Year the Grant Recipient will provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement the Grant Recipient will provide annual accounts audited by an independent and appropriately qualified auditor where the Grant is clearly segregated from other funds. The Authority may, at any time during and up to seven years after the end of the Grant Funding Agreement, conduct additional audits or ascertain additional information where the Authority considers it necessary. The Grant Recipient agrees to grant the Authority or its Representatives access, as required, to all Funded Activities sites and relevant records. The Grant Recipient will ensure that necessary information and access rights are explicitly included within all arrangements with sub-contractors. If the Authority requires further information, explanations and documents, in order for the Authority to establish that the Grant has been used properly in accordance with the Grant Funding Agreement, the Grant Recipient will, within 5 Working Days of a request by the Authority, provide the Authority, free of charge, with the requested information. The Grant Recipient shall: nominate an independent auditor to verify the final statement of expenditure and income submitted to the Authority; identify separately the value and purpose of the Grant Funding in its audited accounts and its annual report; and maintain a record of internal financial controls and procedures and provide the Authority with a copy if requested. The Grant Recipient shall retain all invoices, receipts, accounting records and any other documentation (including but not limited to, correspondence) relating to the Eligible Expenditure; income generated by the Funded Activities during the Funding Period for a period of seven years from the date on which the Funding Period ends. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of seven years from the date on which the Funding Period ends. The Grant Recipient will promptly provide revised forecasts of income and expenditure: Where there are material changes that impact the Grant Recipient as a going concern; and/or at the request of the Authority. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file their annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file their charity annual return by the date specified by the Charity Commissioner. The Grant Recipient shall provide the Authority with copies of their annual return, accounts and charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity Commissioner. If a Grant Recipient fails to comply with paragraphs 8.8 or 8.9 of these Conditions the Authority may suspend funding or terminate the Grant Funding Agreement in accordance with paragraph 26 of these Conditions.

AUDITING AND ASSURANCE. Within six months of the end of each Financial Year the Grant Recipient will provide the Authority AUTHORITY with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement the Grant Recipient will provide provide, at the AUTHORITY's discretion: annual accounts audited by an independent and appropriately qualified auditor where the Grant is clearly segregated from other funds; or a statement showing that the Grant has been certified by an independent and appropriately qualified auditor, accompanied by the Grant Recipient’s annual audited accounts. The Authority AUTHORITY, National Audit Office and/or their authorised representatives may, at any time during and up to seven 7 years after the end of the Grant Funding Agreement, conduct additional audits or ascertain additional information where in relation to the Authority considers it necessaryGrant Recipient's use of the Grant and/or compliance with this Grant Agreement. The Grant Recipient agrees to grant the Authority or its Representatives accessact reasonably in cooperating with such audits, as requiredincluding by granting access to relevant documentation, to all Funded Activities sites premises and relevant records. The Grant Recipient will ensure that necessary information and access rights are explicitly included within all arrangements with sub-contractors. If the Authority requires further information, explanations and documents, in order for the Authority to establish that the Grant has been used properly in accordance with the Grant Funding Agreement, the Grant Recipient will, within 5 Working Days of a request by the Authority, provide the Authority, free of charge, with the requested informationpersonnel. The Grant Recipient shall: nominate an independent auditor to verify the final statement of expenditure and income submitted maintain to the Authority; identify separately AUTHORITY's satisfaction an appropriate system of financial management and controls, maintain detailed records in relation to such controls, and provide copies of such records to the value and purpose of the Grant Funding in its audited accounts and its annual reportAUTHORITY on request; and maintain a record of internal financial controls retain, and procedures and provide the Authority with a copy if requested. The Grant Recipient shall retain procure that its sub-contractors retain, all invoices, receipts, accounting records and any other relevant documentation (including but not limited to, correspondence) relating to the Eligible Expenditure; Expenditure and any income generated by the Funded Activities Activity (including invoices, receipts and accounting records) during the Funding Period and for a period of seven years from the date on which the Funding Period ends. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of seven years from the date on which the Funding Period ends. The Grant Recipient will promptly provide revised forecasts of income and expenditure: Where there are material changes that impact the Grant Recipient as a going concern; and/or at the request of the Authority7 years. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file their its annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file their its charity annual return by the date specified by the Charity Commissioner. The If requested by the AUTHORITY, the Grant Recipient shall provide the Authority AUTHORITY with copies of their its annual return, accounts and and/or charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity CommissionerCommissioner (as applicable). If a 9FINANCIAL MANAGEMENT AND PREVENTION OF BRIBERY, CORRUPTION, FRAUD AND OTHER IRREGULARITY The Grant Recipient fails to will: at all times comply with paragraphs 8.8 all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption, including but not limited to the Bribery Act; maintain a sound administration and audit process, including internal financial controls to safeguard against fraud and theft, money laundering, counter terrorist financing or 8.9 any other impropriety, or mismanagement in connection with the administration of these Conditions the Authority may suspend funding or terminate Grant; and notify the Grant Funding Agreement Manager and the AUTHORITY of all actual or suspected cases of fraud, theft or financial irregularity relating to the Funded Activities as soon as they are identified and keep the Grant Manager and the AUTHORITY informed in accordance with paragraph 26 relation to its remedial actions thereafter. In the event of these Conditionsany actual or suspected fraud, theft or other financial irregularity (which shall include use of the Grant for any purpose other than that envisaged by this Grant Agreement), the Grant Manager and/or the AUTHORITY may, at its absolute discretion: require the Grant Recipient to take such remedial steps as the Grant Manager and/or the AUTHORITY shall reasonably specify; and/or suspend future payment of the Grant to the Grant Recipient, and in all cases the Grant Recipient shall explain to the Grant Manager and the AUTHORITY what steps are being taken to investigate the irregularity and shall keep the Grant Manager and the AUTHORITY informed about the progress of any such investigation. The Grant Recipient will, if required by the AUTHORITY, refer the matter to an external auditor or any other Third Party. The Grant Recipient agrees and accepts that it may become ineligible for grant support and be required to repay all or part of the Grant if it engages in tax evasion or aggressive tax avoidance in the opinion of HMRC.

AUDITING AND ASSURANCE. Within six months of Upon request from the end of each Financial Year Authority the Grant Recipient will provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement the Grant Recipient will provide annual accounts audited a statement showing that the Grant has been certified by an independent and appropriately qualified auditor where auditor. Accompanied by the Grant is clearly segregated from other fundsRecipient’s annual audited accounts. The Authority may, at any time during and up to seven five (5) years after the end of the Grant Funding Agreement, conduct additional audits or ascertain additional information where the Authority considers it necessary. The Grant Recipient agrees to grant the Authority or its Representatives access, as required, to all Funded Activities sites and relevant records. The Grant Recipient will ensure that necessary information and access rights are explicitly included within all arrangements with sub-contractors. If the Authority requires further information, explanations and documents, in order for the Authority to establish that the Grant has been used properly in accordance with the Grant Funding Agreement, the Grant Recipient will, within 5 five (5) Working Days of a request by the Authority, provide the Authority, free of charge, with the requested information. The Grant Recipient shall: if applicable nominate an independent auditor to verify the final statement of expenditure and income submitted to the Authority; identify separately the value and purpose of the Grant Funding in its audited accounts and its annual report; and maintain a record of internal financial controls and procedures and provide the Authority with a copy if requested. Retention of documents The Grant Recipient shall retain all invoices, receipts, accounting records and any other documentation (including but not limited to, correspondence) relating to the Eligible Expenditure; income generated by the Funded Activities during the Funding Period for a period of seven (7) years from the date on which the Funding Period ends. The Grant Recipient shall take before and after photographs of each planting area, retain them for a period of seven (7) years and make them available to the Authority upon written request, to be provided by the Grant Recipient within five (5) working days of such request. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of seven (7) years from the date on which the Funding Period ends. The Upon request of the Authority the Grant Recipient will promptly provide revised forecasts of income and expenditure: Where there are material changes that impact the Grant Recipient as a going concern; and/or at the request of the Authority. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file their annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file their charity annual return by the date specified by the Charity Commissioner. The Upon request of the Authority, the Grant Recipient shall provide the Authority with copies of their annual return, accounts and charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity Commissioner). If a Grant Recipient fails to comply with paragraphs 8.8 or 8.9 [8.8] through [8.10] of these Conditions the Authority may suspend funding or terminate the Grant Funding Agreement in accordance with paragraph 26 26.1.2 of these Conditions.

AUDITING AND ASSURANCE. Within six months of the end of each Financial Year the Grant Recipient will provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement the Grant Recipient will provide provide, at the Authority's discretion: annual accounts audited by an independent and appropriately qualified auditor where the Grant is clearly segregated from other funds; or a statement showing that the Grant has been certified by an independent and appropriately qualified auditor, accompanied by the Grant Recipient’s annual audited accounts. The Authority Authority, National Audit Office and/or their authorised representatives may, at any time during and up to seven 7 years after the end of the Grant Funding Agreement, conduct additional audits or ascertain additional information where in relation to the Authority considers it necessaryGrant Recipient's use of the Grant and/or compliance with this Grant Agreement. The Grant Recipient agrees to grant the Authority or its Representatives accessact reasonably in cooperating with such audits, as requiredincluding by granting access to relevant documentation, to all Funded Activities sites premises and relevant records. The Grant Recipient will ensure that necessary information and access rights are explicitly included within all arrangements with sub-contractors. If the Authority requires further information, explanations and documents, in order for the Authority to establish that the Grant has been used properly in accordance with the Grant Funding Agreement, the Grant Recipient will, within 5 Working Days of a request by the Authority, provide the Authority, free of charge, with the requested informationpersonnel. The Grant Recipient shall: nominate an independent auditor to verify the final statement of expenditure and income submitted maintain to the Authority; identify separately 's satisfaction an appropriate system of financial management and controls, maintain detailed records in relation to such controls, and provide copies of such records to the value and purpose of the Grant Funding in its audited accounts and its annual reportAuthority on request; and maintain a record of internal financial controls retain, and procedures and provide the Authority with a copy if requested. The Grant Recipient shall retain procure that its sub-contractors retain, all invoices, receipts, accounting records and any other relevant documentation (including but not limited to, correspondence) relating to the Eligible Expenditure; Expenditure and any income generated by the Funded Activities Activity (including invoices, receipts and accounting records) during the Funding Period and for a period of seven years from the date on which the Funding Period ends. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of seven years from the date on which the Funding Period ends. The Grant Recipient will promptly provide revised forecasts of income and expenditure: Where there are material changes that impact the Grant Recipient as a going concern; and/or at the request of the Authority7 years. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file their its annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file their its charity annual return by the date specified by the Charity Commissioner. The If requested by the Authority, the Grant Recipient shall provide the Authority with copies of their its annual return, accounts and and/or charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity CommissionerCommissioner (as applicable). If a 9FINANCIAL MANAGEMENT AND PREVENTION OF BRIBERY, CORRUPTION, FRAUD AND OTHER IRREGULARITY The Grant Recipient fails to will: at all times comply with paragraphs 8.8 all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption, including but not limited to the Bribery Act; maintain a sound administration and audit process, including internal financial controls to safeguard against fraud and theft, money laundering, counter terrorist financing or 8.9 any other impropriety, or mismanagement in connection with the administration of these Conditions the Grant; and notify the Authority may suspend funding of all actual or terminate suspected cases of fraud, theft or financial irregularity relating to the Funded Activities as soon as they are identified and keep the Authority informed in relation to its remedial actions thereafter. In the event of any actual or suspected fraud, theft or other financial irregularity (which shall include use of the Grant Funding Agreement for any purpose other than that envisaged by this Grant Agreement), the Authority may, at its absolute discretion: require the Grant Recipient to take such remedial steps as the Authority shall reasonably specify; and/or suspend future payment of the Grant to the Grant Recipient, and in accordance with paragraph 26 all cases the Grant Recipient shall explain to the Authority what steps are being taken to investigate the irregularity and shall keep the Authority informed about the progress of these Conditionsany such investigation. The Grant Recipient will, if required by the Authority, refer the matter to an external auditor or any other Third Party. The Grant Recipient agrees and accepts that it may become ineligible for grant support and be required to repay all or part of the Grant if it engages in tax evasion or aggressive tax avoidance in the opinion of HMRC.

AUDITING AND ASSURANCE. Within six months of the end of each Financial Year the Grant Recipient will provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement the Grant Recipient will provide annual accounts audited a statement showing that the Grant has been certified by an independent and appropriately qualified auditor where auditor. Accompanied by the Grant is clearly segregated from other fundsRecipient’s annual audited accounts. The Authority may, at any time during and up to seven [insert] years after the end of the Grant Funding Agreement, conduct additional audits or ascertain additional information where the Authority considers it necessary. The Grant Recipient agrees to grant the Authority or its Representatives access, as required, to all Funded Activities sites and relevant records. The Grant Recipient will ensure that necessary information and access rights are explicitly included within all arrangements with sub-contractors. If the Authority requires further information, explanations and documents, in order for the Authority to establish that the Grant has been used properly in accordance with the Grant Funding Agreement, the Grant Recipient will, within 5 Working Days of a request by the Authority, provide the Authority, free of charge, with the requested information. The Grant Recipient shall: if applicable nominate an independent auditor to verify the final statement of expenditure and income submitted to the Authority; identify separately the value and purpose of the Grant Funding in its audited accounts and its annual report; and maintain a record of internal financial controls and procedures and provide the Authority with a copy if requested. Retention of documents The Grant Recipient shall retain all invoices, receipts, accounting records and any other documentation (including but not limited to, correspondence) relating to the Eligible Expenditure; income generated by the Funded Activities during the Funding Period for a period of seven [x] years from the date on which the Funding Period ends. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of seven [x] years from the date on which the Funding Period ends. The Grant Recipient will promptly provide revised forecasts of income and expenditure: Where there are material changes that impact when these forecasts increase or decrease by more than [x] % of the Grant Recipient as a going concernoriginal expenditure forecasts; and/or at the request of the Authority. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file their annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file their charity annual return by the date specified by the Charity Commissioner. The Grant Recipient shall provide the Authority with copies of their annual return, accounts and charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity Commissioner. If a Grant Recipient fails to comply with paragraphs 8.8 [8.8] or 8.9 [8.9] of these Conditions the Authority may suspend funding or terminate the Grant Funding Agreement in accordance with paragraph 26 25.1.1 of these Conditions.

AUDITING AND ASSURANCE. Within six months of the end of each Financial Year the Grant Recipient will provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement the Grant Recipient will provide annual access to their full project accounts audited by an independent and appropriately qualified auditor where relevant project records in order for the Grant is clearly segregated from other fundsAuthority to undertake a project audit. The Authority may, at any time during and up to seven 3 years after the end of the Grant Funding Agreement, conduct additional audits or ascertain additional information where the Authority considers it necessary. The Grant Recipient agrees to grant the Authority or its Representatives access, as required, to all Funded Activities sites and relevant records. The Grant Recipient will ensure that necessary information and access rights are explicitly included within all arrangements with sub-contractors. If the Authority requires further information, explanations and documents, in order for the Authority to establish that the Grant has been used properly in accordance with the Grant Funding Agreement, the Grant Recipient will, within 5 Working Days of a request by the Authority, provide the Authority, free of charge, with the requested information. The Grant Recipient shall: if applicable, nominate an independent auditor to verify the final statement of expenditure and income submitted to the Authority; identify separately the value and purpose of the Grant Funding in its audited accounts and its annual report; and maintain a record of internal financial controls and procedures and provide the Authority with a copy if requested. Retention of documents The Grant Recipient shall retain all invoices, receipts, accounting records and any other documentation (including but not limited to, correspondence) relating to the Eligible Expenditure; income generated by the Funded Activities during the Funding Period for a period of seven 7 years from the date on which the Funding Period ends. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of seven 7 years from the date on which the Funding Period ends. The Grant Recipient will promptly provide revised forecasts of income and expenditure: Where there are material changes that impact when these forecasts increase or decrease by more than 10% of the Grant Recipient as a going concernoriginal expenditure forecasts; and/or at the request of the Authority. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file their annual return and accounts by the dates specified by Companies House. Where the Grant Recipient is a registered charity, the Grant Recipient must file their charity annual return by the date specified by the Charity Commissioner. The Grant Recipient shall provide the Authority with copies of their annual return, accounts and charity annual return (as applicable) within five days of filing them at Companies House and/or the Charity Commissioner. If a Grant Recipient fails to comply with paragraphs 8.8 [8.8] or 8.9 [8.9] of these Conditions the Authority may suspend funding or terminate the Grant Funding Agreement in accordance with paragraph 26 25.1.1 of these Conditions.