Common use of Board Member Use of Electronic Communications Clause in Contracts

Board Member Use of Electronic Communications. For purposes of this section, electronic communications includes, without limitation, electronic mail, electronic chat, instant messaging, texting, and any form of social networking. Electronic communications among a majority or more of a Board-quorum shall not be used for the purpose of discussing Cooperative business. Electronic communications among Board members shall be limited to: (1) disseminating information, and (2) messages not involving deliberation, debate, or decision- making. The following list contains examples of permissible electronic communications: Agenda item suggestions Reminders regarding meeting times, dates, and places Board meeting agendas or information concerning agenda items Individual emails to community members, subject to the other limitations in this policy In accordance with the Open Meetings Act and the Oath of Office taken by Board members, individual Board members will not (a) reply to an email on behalf of the entire Board, or (b) engage in the discussion of Cooperative business through electronic communications with a majority of a Board- quorum. CROSS REF.: 2:220 (Board Meeting Procedure), 3:30 (Chain of Command), 8:110 (Public Suggestions and Concerns) ADOPTED: January 22, 2020 The Open Meetings Act (OMA) requires the Governing Board and/or Executive Committee (Board) to discuss Cooperative business only at a properly noticed Board meeting. 5 ILCS 120/. Other than during a Board meeting, a majority or more of a Board-quorum may not engage in contemporaneous interactive communication, whether in person or electronically, to discuss Cooperative business. This Guidance assumes a Board has seven members and covers issues arising from Board policy 2:140, Communications To and From the Board. Communications Between or Among Board Members and/or the Director Outside of a Properly Noticed Board Meeting

Board Member Use of Electronic Communications. For purposes of this section, electronic communications includes, without limitation, electronic mail, electronic chat, instant messaging, texting, and any form of social networking. Electronic communications among a majority or more of a Board-quorum shall not be used for the purpose of discussing Cooperative Association business. Electronic communications among Board members shall be limited to: (1) disseminating information, and (2) messages not involving deliberation, debate, or decision- making. The following list contains examples of permissible electronic communications: Agenda item suggestions Reminders regarding meeting times, dates, and places Board meeting agendas or information concerning agenda items Individual emails to community members, subject to the other limitations in this policy In accordance with the Open Meetings Act and the Oath of Office taken by Board members, individual Board members will not (a) reply to an email on behalf of the entire Board, or (b) engage in the discussion of Cooperative Association business through electronic communications with a majority of a Board- quorum. CROSS LEGAL REF.: 2:220 5 ILCS 120/, Open Meetings Act. 50 ILCS 205/20, Local Records Act. CROSS REF.:2:220 (Board of Control Meeting Procedure), 3:30 (Chain of Command), 8:110 (Public Suggestions and Concerns) ADOPTEDAdopted: January 22October 11, 2020 2019 The Open Meetings Act (OMA) requires the Governing Board and/or Executive Committee (Board) of Control to discuss Cooperative Association business only at a properly noticed Board meeting. 5 ILCS 120/. 120/.. Other than during a Board meeting, a majority or more of a Board-quorum may not engage in contemporaneous interactive communication, whether in person or electronically, to discuss Cooperative Association business. This Guidance assumes a Board has seven members and covers issues arising from Board policy 2:140, Communications To and From the Board. Communications Between or Among Board Members and/or the Director Outside of a Properly Noticed Board Meeting

Board Member Use of Electronic Communications. For purposes of this section, electronic communications includes, without limitation, electronic mail, electronic chat, instant messaging, texting, and any form of social networking. Electronic communications among a majority or more of a Board-quorum shall not be used for the purpose of discussing Cooperative Association business. Electronic communications among Board members shall be limited to: (1) disseminating information, and (2) messages not involving deliberation, debate, or decision- making. The following list contains examples of permissible electronic communications: Agenda item suggestions Reminders regarding meeting times, dates, and places Board meeting agendas or information concerning agenda items Individual emails to community members, subject to the other limitations in this policy In accordance with the Open Meetings Act and the Oath of Office taken by Board members, individual Board members will not (a) reply to an email on behalf of the entire Board, or (b) engage in the discussion of Cooperative Association business through electronic communications with a majority of a Board- quorum. LEGAL REF.: 5 ILCS 120/, Open Meetings Act. 50 ILCS 205/20, Local Records Act. CROSS REF.: 2:220 (Board of Control Meeting Procedure), 3:30 (Chain of Command), 8:110 (Public Suggestions and Concerns) ADOPTEDAdopted: January 22June 14, 2020 2024 The Open Meetings Act (OMA) requires the Governing Board and/or Executive Committee (Board) of Control to discuss Cooperative Association business only at a properly noticed Board meeting. 5 ILCS 120/. Other than during a Board meeting, a majority or more of a Board-quorum may not engage in contemporaneous interactive communication, whether in person or electronically, to discuss Cooperative Association business. This Guidance assumes a Board has seven members and covers issues arising from Board policy 2:140, Communications To and From the Board. Communications Between or Among Board Members and/or the Director Outside of a Properly Noticed Board Meeting

Board Member Use of Electronic Communications. For purposes of this section, electronic communications includes, without limitation, electronic mail, electronic chat, instant messaging, texting, and any form of social networking. Electronic communications among a majority or more of a Board-quorum shall not be used for the purpose of discussing Cooperative business. Electronic communications among Board members shall be limited to: (1) disseminating information, and (2) messages not involving deliberation, debate, or decision- making. The following list contains examples of permissible electronic communications: Agenda item suggestions Reminders regarding meeting times, dates, and places Board meeting agendas or information concerning agenda items Individual emails to community members, subject to the other limitations in this policy In accordance with the Open Meetings Act and the Oath of Office taken by Board members, individual Board members will not (a) reply to an email on behalf of the entire Board, or (b) engage in the discussion of Cooperative business through electronic communications with a majority of a Board- quorum. CROSS REF.: 2:220 (Board Meeting Procedure), 3:30 (Chain of Command), 8:110 (Public Suggestions and Concerns) ADOPTEDAdopted: January 22May 15, 2020 2024 The Open Meetings Act (OMA) requires the Governing Board and/or Executive Committee (Board) to discuss Cooperative business only at a properly noticed Board meeting. 5 ILCS 120/. Other than during a Board meeting, a majority or more of a Board-quorum may not engage in contemporaneous interactive communication, whether in person or electronically, to discuss Cooperative business. This Guidance assumes a Board has seven members and covers issues arising from Board policy 2:140, Communications To and From the Board. Communications Between or Among Board Members and/or the Director Outside of a Properly Noticed Board Meeting

Board Member Use of Electronic Communications. For purposes of this section, electronic communications includes, without limitation, electronic mail, electronic chat, instant messaging, texting, and any form of social networking. Electronic communications among a majority or more of a Board-quorum shall not be used for the purpose of discussing Cooperative business. Electronic communications among Board members shall be limited to: (1) disseminating information, and (2) messages not involving deliberation, debate, or decision- making. The following list contains examples of permissible electronic communications: Agenda item suggestions Reminders regarding meeting times, dates, and places Board meeting agendas or information concerning agenda items Individual emails to community members, subject to the other limitations in this policy In accordance with the Open Meetings Act and the Oath of Office taken by Board members, individual Board members will not (a) reply to an email on behalf of the entire Board, or (b) engage in the discussion of Cooperative business through electronic communications with a majority of a Board- quorum. CROSS LEGAL REF.: 2:220 5 ILCS 120/, Open Meetings Act. 50 ILCS 205/20, Local Records Act. CROSS REF.:2:220 (Board Cooperative Meeting Procedure), 3:30 (Chain of Command), 8:110 (Public Suggestions and Concerns) ADOPTEDAdopted: January 22September 11, 2020 2019 The Open Meetings Act (OMA) requires the Governing Board and/or Executive Committee (Board) to discuss Cooperative business only at a properly noticed Board meeting. 5 ILCS 120/. 120/.. Other than during a Board meeting, a majority or more of a Board-quorum may not engage in contemporaneous interactive communication, whether in person or electronically, to discuss Cooperative business. This Guidance assumes a Board has seven members and covers issues arising from Board policy 2:140, Communications To and From the Board. Communications Between or Among Board Members and/or the Director Outside of a Properly Noticed Board Meeting

Board Member Use of Electronic Communications. For purposes of this section, electronic communications includes, without limitation, electronic mail, electronic chat, instant messaging, texting, and any form of social networking. Electronic communications among a majority or more of a Board-quorum shall not be used for the purpose of discussing Cooperative Association business. Electronic communications among Board members shall be limited to: (1) disseminating information, and (2) messages not involving deliberation, debate, or decision- decision-making. The following list contains examples of permissible electronic communications: Agenda item suggestions Reminders regarding meeting times, dates, and places Board meeting agendas or information concerning agenda items Individual emails to community members, subject to the other limitations in this policy In accordance with the Open Meetings Act and the Oath of Office taken by Board members, individual Board members will not (a) reply to an email on behalf of the entire Board, or (b) engage in the discussion of Cooperative Association business through electronic communications with a majority of a Board- Board-quorum. CROSS LEGAL REF.: 2:220 5 ILCS 120/, Open Meetings Act. 50 ILCS 205/20, Local Records Act. CROSS REF.:2:220 (Board of Control Meeting Procedure), 3:30 (Chain of Command), 8:110 (Public Suggestions and Concerns) ADOPTEDAdopted: January 22October 11, 2020 2019 The Open Meetings Act (OMA) requires the Governing Board and/or Executive Committee (Board) of Control to discuss Cooperative Association business only at a properly noticed Board meeting. 5 ILCS 120/. 120/.. Other than during a Board meeting, a majority or more of a Board-quorum may not engage in contemporaneous interactive communication, whether in person or electronically, to discuss Cooperative Association business. This Guidance assumes a Board has seven members and covers issues arising from Board policy 2:140, Communications To and From the Board. Communications Between or Among Board Members and/or the Director Outside of a Properly Noticed Board Meeting

Board Member Use of Electronic Communications. For purposes of this section, electronic communications includes, without limitation, electronic mail, electronic chat, instant messaging, texting, and any form of social networking. Electronic communications among a majority or more of a Board-quorum shall not be used for the purpose of discussing Cooperative business. Electronic communications among Board members shall be limited to: (1) disseminating information, and (2) messages not involving deliberation, debate, or decision- making. The following list contains examples of permissible electronic communications: Agenda item suggestions Reminders regarding meeting times, dates, and places Board meeting agendas or information concerning agenda items Individual emails to community members, subject to the other limitations in this policy In accordance with the Open Meetings Act and the Oath of Office taken by Board members, individual Board members will not (a) reply to an email on behalf of the entire Board, or (b) engage in the discussion of Cooperative business through electronic communications with a majority of a Board- quorum. LEGAL REF.: 5 ILCS 120/, Open Meetings Act. 50 ILCS 205/20, Local Records Act. CROSS REF.: 2:220 (Board Cooperative Meeting Procedure), 3:30 (Chain of Command), 8:110 (Public Suggestions and Concerns) ADOPTEDAdopted: January 22May 8, 2020 2024 The Open Meetings Act (OMA) requires the Governing Board and/or Executive Committee (Board) to discuss Cooperative business only at a properly noticed Board meeting. 5 ILCS 120/. Other than during a Board meeting, a majority or more of a Board-quorum may not engage in contemporaneous interactive communication, whether in person or electronically, to discuss Cooperative business. This Guidance assumes a Board has seven members and covers issues arising from Board policy 2:140, Communications To and From the Board. Communications Between or Among Board Members and/or the Director Outside of a Properly Noticed Board Meeting