Common use of Capacity of Trustees Clause in Contracts

Capacity of Trustees. Each Trustee is: a Trustee of the Free School in company law. The Trustees are responsible for the governance and supervision of the School and its committees and executives (including the Principal); and a charity Trustee with responsibility for protection of the assets of the School. The Trustees manage the affairs of the School and are responsible for its day to day operation. The appointment of Trustees The Trustees shall be appointed in accordance with Articles 45 to 80 of the Articles. On appointment, all Trustees shall be required to provide information to enable the Company Secretary to complete an AP01 form for submission to Companies House. The Company Secretary shall update the register of Trustees in the statutory books, submit details to Companies House and provide the required information to the DfE via the Secure Access system. Constitution of the Board of Trustees (the "Board") The Articles require there to be a minimum of three Trustees and a maximum of 11. The constitution of the Board is set out in the Articles. The Board is constituted as follows: up to seven Trustees appointed by Members; the Principal; one staff Director appointed under Article 50A; a minimum of two Parent Directors; In accordance with the Articles, the Trustees shall elect a Chair and Vice-Chair from among their number each academic year. A Trustee who is employed by the Trust is not eligible for election as Chair or Vice Chair. Meetings of the Board The Directors shall hold two meetings per term during the first year of operation of the school and there will then be at least three meetings in every school year following this. Meetings will normally be held towards the end of each term and the dates published at the beginning of each academic year. All meetings of the Trustees shall be convened and conducted as provided by the Articles. Each meeting of the Trustees will have an agenda and will be minuted. In consultation with the Chair, the Clerk to the Board of Trustees shall prepare an annual plan for the meetings of the Directors. Accountability of Trustees The Trustees are chiefly accountable to: the beneficiaries of the Free School (students at the School and their parents) and to the local community for the quality of education and pastoral care at the School, for matters of health and safety and for safeguarding and promoting the welfare of the students; the DfE, the Education Funding Agency and specifically the Secretary of State under the terms of the Funding Agreement; the Secretary of State (in his/her role as principal regulator in respect of charity matters) for operating the School for the public benefit, for the prudent management of the School and its financial efficiency, and for compliance with legislation including charities legislation; the employees of the School for their working environment, and for compliance with the contract of employment and employment law requirements and matters of health and safety; and other regulatory authorities for compliance with regulated responsibilities to which the School is subject.