Common use of CHANGE AUTHORISATION Clause in Contracts

CHANGE AUTHORISATION. Any proposed Contract Change processed in accordance with this Schedule will not be authorised and the Service Provider shall not implement any proposed Contract Change until the Change Authorisation Note is signed and executed by the Purchaser’s authorised representative in accordance with the Purchaser's Contract Change authorisation and sign off procedure(s), as notified to the Service Provider in writing from time to time. COMMUNICATIONS For any Change Communication to be valid under this Schedule, it must be sent to either the Purchaser's Change Manager or the Service Provider's Change Manager, as applicable. The provisions of clause 9 (Notices) shall apply to a Change Communication as if it were a notice. Annex 1 Change Request Form CR NO.: TITLE: TYPE OF CHANGE: PROJECT: REQUIRED BY DATE: ACTION: NAME: DATE: RAISED BY: AREA(S) IMPACTED (OPTIONAL FIELD): ASSIGNED FOR IMPACT ASSESSMENT BY: ASSIGNED FOR IMPACT ASSESSMENT TO: SUPPLIER REFERENCE NO.: FULL DESCRIPTION OF REQUESTED CONTRACT CHANGE (INCLUDING ANY SPECIFICATIONS): DETAILS OF ANY PROPOSED ALTERNATIVE SCENARIOS: REASONS FOR AND BENEFITS AND DISADVANTAGES OF REQUESTED CONTRACT CHANGE: SIGNATURE OF REQUESTING CHANGE OWNER: DATE OF REQUEST: ANNEX 2 Impact Assessment Form CR NO.: TITLE: DATE RAISED: PROJECT: REQUIRED BY DATE: DETAILED DESCRIPTION OF CONTRACT CHANGE FOR WHICH IMPACT ASSESSMENT IS BEING / HAS BEEN PREPARED AND DETAILS OF ANY RELATED CONTRACT CHANGES: PROPOSED ADJUSTMENT TO THE CHARGES RESULTING FROM THE CONTRACT CHANGE: DETAILS OF PROPOSED ONE-OFF ADDITIONAL CHARGES AND MEANS FOR DETERMINING THESE (E.G. FIXED PRICE OR COST-PLUS BASIS): DETAILS OF ANY PROPOSED CONTRACT AMENDMENTS: DETAILS OF ANY SERVICE LEVELS AFFECTED: DETAILS OF ANY OPERATIONAL SERVICE IMPACT: DETAILS OF ANY INTERFACES AFFECTED: DETAILED RISK ASSESSMENT: RECOMMENDATIONS: ANNEX 3 Change Authorisation Note CR NO.: TITLE: DATE RAISED: PROJECT: TYPE OF CHANGE: REQUIRED BY DATE: [MILESTONE DATES: [if any] ] DETAILED DESCRIPTION OF CONTRACT CHANGE FOR WHICH IMPACT ASSESSMENT IS BEING PREPARED AND DETAILS OF ANY RELATED CONTRACT CHANGES: PROPOSED ADJUSTMENT TO THE CHARGES RESULTING FROM THE CONTRACT CHANGE: DETAILS OF PROPOSED ONE-OFF ADDITIONAL CHARGES AND MEANS FOR DETERMINING THESE (E.G. FIXED PRICE OR COST-PLUS BASIS): SIGNED ON BEHALF OF THE PURCHASER: SIGNED ON BEHALF OF THE SERVICE PROVIDER: Signature:_____________________ Signature:_____________________ Name:________________________ Name:________________________ Position:______________________ Position:______________________ Date:________________________ Date:_________________________ THIS SCHEDULE COMPRISES SCHEDULE 13 TO THE FOREGOING SERVICES CONTRACT BETWEEN [THE SCOTTISH MINISTERS ACTING THROUGH [ ] [AMEND AS APPROPRIATE]] AND [NAME OF SERVICE PROVIDER] scHEDULE 13 SECURITY MANAGEMENT Guidance notes: Text in red requires to be amended/updated by Purchaser to reflect the specific circumstances of this Contract. DEFINITIONS In this Schedule: the following definitions shall apply:

CHANGE AUTHORISATION. Any proposed Contract Change processed in accordance with this Schedule will not be authorised and the Service Provider shall not implement any proposed Contract Change until the Change Authorisation Note is signed and executed by the Purchaser’s authorised representative in accordance with the Purchaser's Contract Change authorisation and sign off procedure(s), as notified to the Service Provider in writing from time to time. COMMUNICATIONS For any Change Communication to be valid under this Schedule, it must be sent to either the Purchaser's Change Manager or the Service Provider's Change Manager, as applicable. The provisions of clause 9 (Notices) shall apply to a Change Communication as if it were a notice. Annex 1 Change Request Form CR NO.: TITLE: TYPE OF CHANGE: PROJECT: REQUIRED BY DATE: ACTION: NAME: DATE: RAISED BY: AREA(S) IMPACTED (OPTIONAL FIELD): ASSIGNED FOR IMPACT ASSESSMENT BY: ASSIGNED FOR IMPACT ASSESSMENT TO: SUPPLIER REFERENCE NO.: FULL DESCRIPTION OF REQUESTED CONTRACT CHANGE (INCLUDING ANY SPECIFICATIONS): DETAILS OF ANY PROPOSED ALTERNATIVE SCENARIOS: REASONS FOR AND BENEFITS AND DISADVANTAGES OF REQUESTED CONTRACT CHANGE: SIGNATURE OF REQUESTING CHANGE OWNER: DATE OF REQUEST: ANNEX 2 Impact Assessment Form CR NO.: TITLE: DATE RAISED: PROJECT: REQUIRED BY DATE: DETAILED DESCRIPTION OF CONTRACT CHANGE FOR WHICH IMPACT ASSESSMENT IS BEING / HAS BEEN PREPARED AND DETAILS OF ANY RELATED CONTRACT CHANGES: PROPOSED ADJUSTMENT TO THE CHARGES RESULTING FROM THE CONTRACT CHANGE: DETAILS OF PROPOSED ONE-OFF ADDITIONAL CHARGES AND MEANS FOR DETERMINING THESE (E.G. FIXED PRICE OR COST-PLUS BASIS): DETAILS OF ANY PROPOSED CONTRACT AMENDMENTS: DETAILS OF ANY SERVICE LEVELS AFFECTED: DETAILS OF ANY OPERATIONAL SERVICE IMPACT: DETAILS OF ANY INTERFACES AFFECTED: DETAILED RISK ASSESSMENT: RECOMMENDATIONS: ANNEX 3 Change Authorisation Note CR NO.: TITLE: DATE RAISED: PROJECT: TYPE OF CHANGE: REQUIRED BY DATE: [MILESTONE DATES: [if any] ] DETAILED DESCRIPTION OF CONTRACT CHANGE FOR WHICH IMPACT ASSESSMENT IS BEING PREPARED AND DETAILS OF ANY RELATED CONTRACT CHANGES: PROPOSED ADJUSTMENT TO THE CHARGES RESULTING FROM THE CONTRACT CHANGE: DETAILS OF PROPOSED ONE-OFF ADDITIONAL CHARGES AND MEANS FOR DETERMINING THESE (E.G. FIXED PRICE OR COST-PLUS BASIS): SIGNED ON BEHALF OF THE PURCHASER: SIGNED ON BEHALF OF THE SERVICE PROVIDER: Signature:_____________________ Signature:_____________________ Name:________________________ Name:________________________ Position:______________________ Position:______________________ Date:________________________ Date:_________________________ IN THE PRESENCE OF: IN THE PRESENCE OF: Signature:_____________________ Signature:_____________________ Full Name:________________________ Full Name:________________________ Address:______________________ ______________________ Address:______________________ ______________________ THIS SCHEDULE COMPRISES SCHEDULE 13 TO THE FOREGOING SERVICES CONTRACT BETWEEN [THE SCOTTISH MINISTERS ACTING THROUGH [ ] [AMEND AS APPROPRIATE]] AND [NAME OF SERVICE PROVIDER] scHEDULE 13 SECURITY MANAGEMENT Guidance notes: Text in red requires to be amended/updated by Purchaser to reflect the specific circumstances of this Contract. DEFINITIONS In this Schedule: the following definitions shall apply:

CHANGE AUTHORISATION. Any proposed Contract Change processed in accordance with this Schedule will not be authorised and the Service Provider shall not implement any proposed Contract Change until the Change Authorisation Note is signed and executed by the Purchaser’s authorised representative in accordance with the Purchaser's Contract Change authorisation and sign off procedure(s), as notified to the Service Provider in writing from time to time. COMMUNICATIONS For any Change Communication to be valid under this Schedule, it must be sent to either the Purchaser's Change Manager or the Service Provider's Change Manager, as applicable. The provisions of clause 9 (Notices) shall apply to a Change Communication as if it were a notice. Annex 1 Change Request Form CR NO.: TITLE: TYPE OF CHANGE: PROJECT: REQUIRED BY DATE: ACTION: NAME: DATE: RAISED BY: AREA(S) IMPACTED (OPTIONAL FIELD): ASSIGNED FOR IMPACT ASSESSMENT BY: ASSIGNED FOR IMPACT ASSESSMENT TO: SUPPLIER REFERENCE NO.: FULL DESCRIPTION OF REQUESTED CONTRACT CHANGE (INCLUDING ANY SPECIFICATIONS): DETAILS OF ANY PROPOSED ALTERNATIVE SCENARIOS: REASONS FOR AND BENEFITS AND DISADVANTAGES OF REQUESTED CONTRACT CHANGE: SIGNATURE OF REQUESTING CHANGE OWNER: DATE OF REQUEST: ANNEX 2 Impact Assessment Form CR NO.: TITLE: DATE RAISED: PROJECT: REQUIRED BY DATE: DETAILED DESCRIPTION OF CONTRACT CHANGE FOR WHICH IMPACT ASSESSMENT IS BEING / HAS BEEN PREPARED AND DETAILS OF ANY RELATED CONTRACT CHANGES: PROPOSED ADJUSTMENT TO THE CHARGES (IF ANY) RESULTING FROM THE CONTRACT CHANGE: DETAILS OF PROPOSED ONE-OFF ADDITIONAL CHARGES AND MEANS FOR DETERMINING THESE (E.G. FIXED PRICE OR COST-PLUS BASIS): DETAILS OF ANY PROPOSED CONTRACT AMENDMENTS: DETAILS OF ANY SERVICE LEVELS AFFECTED: DETAILS OF ANY OPERATIONAL SERVICE IMPACT: DETAILS OF ANY INTERFACES AFFECTED: DETAILED RISK ASSESSMENT: RECOMMENDATIONS: ANNEX 3 Change Authorisation Note CR NO.: TITLE: DATE RAISED: PROJECT: TYPE OF CHANGE: REQUIRED BY DATE: [MILESTONE DATES: [if any] ] DETAILED DESCRIPTION OF CONTRACT CHANGE FOR WHICH IMPACT ASSESSMENT IS BEING PREPARED AND DETAILS OF ANY RELATED CONTRACT CHANGES: PROPOSED ADJUSTMENT TO THE CHARGES RESULTING FROM THE CONTRACT CHANGECHANGE WITH DETAILS OF HOW ANY SUCH CHARGES ARE TO BE PAID: DETAILS OF PROPOSED ONE-OFF ADDITIONAL CHARGES AND MEANS FOR DETERMINING THESE (E.G. FIXED PRICE OR COST-PLUS BASIS): ) WITH DETAILS OF HOW ANY SUCH CHARGES ARE TO BE PAID: SIGNED ON BEHALF OF THE PURCHASER: SIGNED ON BEHALF OF THE SERVICE PROVIDER: Signature:_____________________ Signature:_____________________ Name:________________________ Name:________________________ Position:______________________ Position:______________________ Date:________________________ Date:_________________________ THIS SCHEDULE COMPRISES SCHEDULE 13 TO THE FOREGOING SERVICES CONTRACT BETWEEN [THE SCOTTISH MINISTERS ACTING THROUGH [ ] [AMEND AS APPROPRIATE]] AND [NAME OF SERVICE PROVIDER] scHEDULE 13 SECURITY MANAGEMENT Guidance notes: Text in red requires to be amended/updated by Purchaser to reflect the specific circumstances of this Contract. DEFINITIONS In this Schedule: the following definitions shall apply: