CITY FURNISHED PROPERTY. The City will provide all office supplies, furniture, fixtures, equipment, vehicles, computer hardware and software, and other property necessary to perform the services required by this SOW, pursuant to general contract provisions. [End of Attachment 01 to Section J] Section J – Attachment 02 Contract Labor Categories and Qualifications MUNICIPAL COURT SERVICES Chief Deputy Clerk - Responsible for clerical and administrative duties in a court of law. Follows City and departmental procedures to complete tasks in a timely manner. Relies on instructions and pre-established guidelines to perform the functions of the job. Relies on experience and judgment to plan and accomplish goals. Maintains a docket of filing and hearing dates to ensure deadlines are met. Arranges and records payments of fees and fines. May operate a data entry device to input lists, records, or other data points into an electronic format. Assembles documents and materials for court proceedings. Maintains a docketing database/calendar of cases. Manages and reviews records and enters schedules or deadlines into the calendar. Generates reports detailing action items and due dates. Monitors deadlines and notes completed tasks. Reviews previous cases in the database for accuracy. Performs administrative duties in support of staff. Processes incoming mail and files and retrieves documents as needed. Ability to communicate clearly and effectively, orally and in writing. Ability to communicate and work with the Court Administrator with court issues and procedures. Ability to deal tactfully and courteously with general public in sometimes difficult and trying circumstances. Primary job functions may require exercising independent judgment. Performs other related duties as required. Ability to supervise staff and reports to the Chief Deputy Clerk. Knowledge of commonly-used concepts, functions, policies and procedures of Municipal Court and court operations. Knowledge of applicable federal and state laws and city ordinances. Knowledge of Georgia Crime Information Center (GCIC) procedures. Knowledge of legal forms, documents and terminology. Knowledge of general office procedures and office equipment; knowledge of document imaging equipment. Knowledge of general procedures regarding human resources. Requires a bachelor’s degree or 3-5 years of experience in the field or in a related area. Must be GCIC Certified. Works with sensitive information. Deputy Clerk - Responsible for clerical and administrative duties in the Xxxxx Springs Municipal Court. Follows City and departmental procedures to complete tasks in a timely manner. Relies on instructions and pre-established guidelines to perform the functions of the job. Relies on experience and judgment to plan and accomplish goals. Maintains a docket of filing and hearing dates to ensure deadlines are met. May operate a data entry device to input lists, records, or other data points into an electronic format. Assembles documents and materials for court proceedings. Maintains a docketing database/calendar of cases. Manages and reviews records and enters schedules or deadlines into the calendar. Generates reports detailing action items and due dates. Monitors deadlines and notes completed tasks. Reviews previous cases in the database for accuracy. Performs administrative duties in support of staff. Processes incoming mail and files and retrieves documents as needed. Ability to communicate clearly and effectively, orally and in writing. Ability to communicate and work with the Court Administrator with court issues and procedures. Ability to deal tactfully and courteously with general public in sometimes difficult and trying circumstances. Primary job functions may require exercising independent judgment. Performs other related duties as required. Ability to supervise staff and reports to the Chief Deputy Clerk. Knowledge of commonly-used concepts, functions, policies and procedures of Municipal Court and court operations. Knowledge of applicable federal and state laws and city ordinances. Knowledge of Georgia Crime Information Center (GCIC) procedures. Knowledge of legal forms, documents and terminology. Knowledge of general office procedures and office equipment; knowledge of document imaging equipment. Knowledge of general procedures regarding human resources. Requires a bachelor’s degree or 2-5 years of experience in the field or in a related area. Must be GCIC Certified. Works with sensitive information. Court Clerk - Responsible for clerical and administrative duties in the Xxxxx Springs Municipal Court. Follows City and departmental procedures to complete tasks in a timely manner. Relies on instructions and pre-established guidelines to perform the functions of the job. Maintains a docket of filing and hearing dates to ensure deadlines are met. Assembles documents and materials for court proceedings. Primary job functions do not typically require exercising independent judgment. Maintains a docketing database/calendar of cases. Manages and reviews records and enters schedules or deadlines into the calendar. Generates reports detailing action items and due dates. Monitors deadlines and notes completed tasks. Reviews previous cases in the database for accuracy and enters new cases. Processes incoming mail and files and retrieves documents as needed. May generate reports of court activity. Operates a data entry device to input lists, records, or other data points into an electronic format. Ability to communicate clearly and effectively, orally and in writing. Ability to deal tactfully and courteously with general public in sometimes difficult and trying circumstances. Ability to become GCIC Certified within 12 months. Performs other related duties as required. Works under immediate supervision. Knowledge of commonly-used concepts, functions, policies and procedures of Municipal Court and court operations. Knowledge of applicable federal and state laws and city ordinances. Knowledge of Georgia Crime Information Center (GCIC) procedures. Knowledge of legal forms, documents and terminology. Knowledge of general office procedures and office equipment; knowledge of document imaging equipment. Requires a high school diploma and 1-4 years of experience in the field or in a related area. Must be GCIC Certified within 12 months. Works with sensitive information. Terminal Access Coordinator - Primary responsibility is to maintain TAC requirements per GCIC Council Rules. Responsible for clerical and administrative duties in the Xxxxx Springs Municipal Court. Follows City and departmental procedures to complete tasks in a timely manner. Relies on instructions and pre-established guidelines to perform the functions of the job. Relies on experience and judgment to plan and accomplish goals. Maintains a docket of filing and hearing dates to ensure deadlines are met. May operate a data entry device to input lists, records, or other data points into an electronic format. Assembles documents and materials for court proceedings. Maintains a docketing database/calendar of cases. Manages and reviews records and enters schedules or deadlines into the calendar. Generates reports detailing action items and due dates. Monitors deadlines and notes completed tasks. Reviews previous cases in the database for accuracy. Performs administrative duties in support of staff. Processes incoming mail and files and retrieves documents as needed. Ability to communicate clearly and effectively, orally and in writing. Ability to communicate and work with the Court Administrator on a daily basis with court issues and procedures. Ability to deal tactfully and courteously with general public in sometimes difficult and trying circumstances. Primary job functions may require exercising independent judgment. Performs other related duties as required. Works under general supervision. Knowledge of commonly-used concepts, functions, policies and procedures of Municipal Court and court operations. Knowledge of applicable federal and state laws and city ordinances. Knowledge of Georgia Crime Information Center (GCIC) procedures. Knowledge of legal forms, documents and terminology. Knowledge of general office procedures and office equipment; knowledge of document imaging equipment. Knowledge of general procedures regarding human resources. Requires a bachelor’s degree or 2-4 years of experience in the field or in a related area. Must be TAC Certified. Works with sensitive information [End of Attachment 02 to Section J] Section J - Attachment 03 RESERVED [End of Attachment 03 to Section J] Section J - Attachment 04 Acronym List ACA Associate Contractor Agreement BOAA Basic Ordering Agreement Awards C/PE Cost/Price Evaluation C&A Capabilities and Approaches CADD Computer Aided Design and Drafting CDRL Contract Data Requirements List CLC Contract Labor Categories CLIN Contract Line Item Number CM City Manager CMR City Manager Representative DIDs Data Item Descriptions E&PP Evaluation and Past Performance EEV Employment Eligibility Verification EFT Electronic Funds Transfer ERP Enterprise Resource Planning FBR Fully Burdened Rates FP Fixed Price FPR Final Proposal Revisions FTE Full Time Equivalent GIS Geographic Information System GORA Georgia Open Records Act GUI Graphic User Interface ID/IQ Indefinite-Delivery, Indefinite-Quantity IGE Independent Government Estimate JTR Joint Travel Regulation KPR Key Personnel Resumes MC Model Contract NTE Not To Exceed O.C.G.A. Official Code of Georgia Annotated ODC Other Direct Cost OSHA Occupational Safety and Health Administration PC Performance Confidence PCA Performance Confidence Assessment PDs Position Descriptions RDT Rate Development Template RFP Request for Proposal RTOP Request for Task Order Proposal SOW Statement of Work TAEP Technical Acceptability Evaluation Proposal TBD To Be Determined TCA Compensation Template A TCB Compensation Template B TCC Compensation Template C TO Task Order TOP Task Order Proposal USDHS U.S. Department of Homeland Security WPCT Work Package Cost Template [End of Attachment 04 to Section J] Section J - Attachment 05 Contract Data Requirements List (CDRL) and Data Item Descriptions (DID) MUNICIPAL COURT SERVICES WORK PACKAGE Procurement: General Government Services – Municipal Court Services Source Document: Final Statement of Work Contract Data Requirements List (CDRL) Document Title Data Item Number SOW Reference Monthly Reconciliation Report XX-XXXX-GS-007 7.1 Daily Deposit Report XX-XXXX-GS-008 7.1 Weekly Performance Report XX-XXXX-GS-003 7.1 Monthly Performance Report XX-XXXX-GS-004 7.1 Statement of Work Cross-reference:
Appears in 2 contracts
Samples: Contract for Services, www.sandyspringsga.gov
CITY FURNISHED PROPERTY. The City will provide all office supplies, furniture, fixtures, equipment, vehicles, computer hardware and software, and other property necessary to perform the services required by this SOW, pursuant to general contract provisions. [End of Attachment 01 to Section J] Section J – Attachment 02 Contract Labor Categories and Qualifications MUNICIPAL COURT SERVICES FACILITIES Chief Deputy Clerk - Responsible Building Engineer – Assists in the planning and execution of facility related projects, including aspects such as determining requirements, estimating, budgeting, project preparation for clerical approvals, building safety reviews, contractor coordination, coordination with departments and administrative duties events throughout the complex. Supervises the facilities staff and other contractors to resolve issues with mechanical, electrical and plumbing and building infrastructure. Involved in solving day-to-day mechanical issues within a court of lawClass A building to include a Performance Arts Center, multi-use theater and Municipal buildings as related, to chiller plant systems, HVAC systems building piping systems, plumbing, electrical, fire/life safety systems, pumps, fountains, fans and related industrial systems and equipment. Follows City Coordinates with customers throughout the facility, leveraging exceptional communication skills to identify issues, execute resolute, and departmental follow up to confirm customer satisfaction. Familiar with standard concepts, practices, and procedures to complete tasks in within a timely manner. Relies on instructions and pre-established guidelines to perform the functions of the jobparticular field. Relies on experience and judgment to plan and accomplish goals. Maintains Performs a docket variety of filing and hearing dates to ensure deadlines are met. Arranges and records payments of fees and fines. May operate a data entry device to input lists, records, or other data points into an electronic format. Assembles documents and materials for court proceedings. Maintains a docketing database/calendar of cases. Manages and reviews records and enters schedules or deadlines into the calendar. Generates reports detailing action items and due dates. Monitors deadlines and notes completed complex tasks. Reviews previous cases in the database for accuracy. Performs administrative duties in support A certain degree of staff. Processes incoming mail creativity and files and retrieves documents as needed. Ability to communicate clearly and effectively, orally and in writing. Ability to communicate and work with the Court Administrator with court issues and procedures. Ability to deal tactfully and courteously with general public in sometimes difficult and trying circumstances. Primary job functions may require exercising independent judgment. Performs other related duties as latitude is required. Ability to supervise staff and Typically reports to the Chief Deputy Clerk. Knowledge of commonly-used concepts, functions, policies and procedures of Municipal Court and court operations. Knowledge of applicable federal and state laws and city ordinances. Knowledge of Georgia Crime Information Center (GCIC) procedures. Knowledge of legal forms, documents and terminology. Knowledge of general office procedures and office equipment; knowledge of document imaging equipment. Knowledge of general procedures regarding human resourcesa director. Requires a bachelor’s degree high school diploma and 10-15 years of experience in the field or 3-in a related area. Administrative Assistant - Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with at least 5 years of experience in the field or in a related area. Must be GCIC Certified. Works Familiar with sensitive information. Deputy Clerk - Responsible for clerical and administrative duties in the Xxxxx Springs Municipal Court. Follows City and departmental procedures to complete tasks in a timely manner. Relies on instructions and pre-established guidelines to perform the functions variety of the jobfield's concepts, practices, and procedures. Proficient in Microsoft Office and other standard office application. Relies on experience and judgment to plan and accomplish goals. Maintains Performs a docket variety of filing and hearing dates to ensure deadlines are metcomplicated tasks. May operate direct and lead the work of others. A wide degree of creativity and latitude is expected. Typically reports to a data entry device manager or head of a unit/department. Works under immediate supervision of a manager. Security Manager – Responsibilities include programing, troubleshooting, schedule and oversee maintenance of all security and video management systems for the City facilities; must remain current with latest security technology trends. Schedule elevators and set-up lobby ropes for Conference Level events. Set-up Magnetometer for Council/Public Meetings. Monitor Video Management System and Access control for any intrusion violations. Supervise loading dock operations, lobby receptionist and lobby operations. Supervises traffic control on roadways for large tractor-trailers exiting and entering the loading dock area. Supervises contracted security staff. Maintain database of approved background checks, issue access control cards to input lists, records, or other data points into an electronic formatapproved employees and deactivate immediately upon termination of employment. Assembles documents Manage access of all vendors and materials for court proceedings. Maintains a docketing database/calendar of cases. Manages and reviews records and enters schedules or deadlines into the calendar. Generates reports detailing action items and due dates. Monitors deadlines and notes completed tasks. Reviews previous cases contractors conducting business in the database building. Plan and coordinate security operations for accuracyspecific events (schedule doors, elevators and camera surveillance to meet special event needs and building opening and closings). Performs administrative duties in support of staff. Processes incoming mail Perform field CEPTED surveys and files and retrieves documents as needed. Ability to communicate clearly and effectivelyenforce security policies, orally and in writing. Ability to communicate and work with the Court Administrator with court issues protocols and procedures. Ability Attend meetings with other managers to deal tactfully determine operational needs. Coordinate staff when responding to emergencies and courteously alarms. Review reports on incidents and breaches. Investigate and resolve security and safety issues. Create reports for management on security status. Analyze data to form proposals for improvements (e.g. implementation of new technologies). Ensure compliance with general public in sometimes difficult applicable codes, requisitions, government agency, and trying circumstancescompany directives as relates to building operations. Primary job functions may require exercising independent judgmentFamiliar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Performs other related duties as a variety of complex tasks. A certain degree of creativity and latitude is required. Ability to supervise staff and Typically reports to the Chief Deputy Clerk. Knowledge of commonly-used concepts, functions, policies and procedures of Municipal Court and court operations. Knowledge of applicable federal and state laws and city ordinances. Knowledge of Georgia Crime Information Center (GCIC) procedures. Knowledge of legal forms, documents and terminology. Knowledge of general office procedures and office equipment; knowledge of document imaging equipment. Knowledge of general procedures regarding human resourcesa manager. Requires a bachelor’s degree or 2high school diploma and 10-5 15 years of experience in the field or in a related area. Must Building Engineer - Reports directly to the Chief Building Engineer, maintains a working relationship with all employees in his/her area for issues affecting the buildings. Issues may range from tenant improvement work to preventive maintenance and repair of all building systems. This must be GCIC Certified. Works with sensitive information. Court Clerk - Responsible for clerical and administrative duties in the Xxxxx Springs Municipal Court. Follows City and departmental procedures to complete tasks done in a timely manner. Relies on instructions and pre-established guidelines to perform manner that not only protects, but also maximizes the functions value of the jobproperty. Maintains The Building Engineer must exhibit outstanding client service and professionalism in all interactions with tenants and City staff. Teamwork and collaboration are critical to this position’s success. Typically reports to a docket of filing and hearing dates to ensure deadlines are met. Assembles documents and materials for court proceedings. Primary job functions do not typically require exercising independent judgment. Maintains a docketing database/calendar of cases. Manages and reviews records and enters schedules supervisor or deadlines into the calendar. Generates reports detailing action items and due dates. Monitors deadlines and notes completed tasks. Reviews previous cases in the database for accuracy and enters new cases. Processes incoming mail and files and retrieves documents as needed. May generate reports of court activity. Operates a data entry device to input lists, records, or other data points into an electronic format. Ability to communicate clearly and effectively, orally and in writing. Ability to deal tactfully and courteously with general public in sometimes difficult and trying circumstances. Ability to become GCIC Certified within 12 months. Performs other related duties as required. Works under immediate supervision. Knowledge of commonly-used concepts, functions, policies and procedures of Municipal Court and court operations. Knowledge of applicable federal and state laws and city ordinances. Knowledge of Georgia Crime Information Center (GCIC) procedures. Knowledge of legal forms, documents and terminology. Knowledge of general office procedures and office equipment; knowledge of document imaging equipmentmanager. Requires a high school diploma and 16-4 8 years of experience in the field or in a related area. Must Fountain Technician - Reports directly to the Chief Building Engineer, maintain and upkeep of all water fountains and water features. Daily maintenance of all electrical and plumbing connections. Maintain all electric motor and water pumps. Add chemicals daily or as needed by water testing. Keep all areas around fountains clean and tree of debris. Keep all water treated and free of debris. Repair any leaks in plumbing, which may be GCIC Certified within 12 monthsin vaults, pits, on underground or under concrete. Works with sensitive informationClean filters daily. Terminal Access Coordinator - Primary responsibility is to maintain TAC requirements per GCIC Council RulesKeep all spar nozzles clean and working. Responsible for clerical and administrative duties in the Xxxxx Springs Municipal Court. Follows City and departmental procedures to complete tasks in a timely manner. Relies on instructions and pre-established guidelines to perform the functions of the job. Relies on experience and judgment to plan and accomplish goals. Maintains a docket of filing and hearing dates to ensure deadlines are met. May operate a data entry device to input lists, records, or other data points into an electronic format. Assembles documents and materials for court proceedings. Maintains a docketing database/calendar of cases. Manages and reviews records and enters schedules or deadlines into the calendar. Generates reports detailing action items and due dates. Monitors deadlines and notes completed tasks. Reviews previous cases in the database for accuracy. Performs administrative duties in support of staff. Processes incoming mail and files and retrieves documents Vacuum water as needed. Ability Maintain all clocks and timers. Inspect all soap pumps and replace as needed. Keep daily log‐book. Replace light bulbs as needed in fountains and restrooms. Typically reports to communicate clearly and effectively, orally and in writing. Ability to communicate and work with the Court Administrator on a daily basis with court issues and procedures. Ability to deal tactfully and courteously with general public in sometimes difficult and trying circumstances. Primary job functions may require exercising independent judgment. Performs other related duties as required. Works under general supervision. Knowledge of commonly-used concepts, functions, policies and procedures of Municipal Court and court operations. Knowledge of applicable federal and state laws and city ordinances. Knowledge of Georgia Crime Information Center (GCIC) procedures. Knowledge of legal forms, documents and terminology. Knowledge of general office procedures and office equipment; knowledge of document imaging equipment. Knowledge of general procedures regarding human resourcessupervisor or manager. Requires a bachelor’s high school diploma and 4-6 years of experience in the field or in a related area. Loading Dock Master - Responsible for supervising the daily traffic in and out on the loading dock and onto the street level. Responsibilities include, but are not limited to, effectively communicating with arriving vendors for proper traffic flow as well as Security, Event Services/Catering, Purchasing, and other departments for delivery scheduling of event space and outside vendors. Also ensuring safe and uncongested travel between the loading dock and the street level. Responsibilities also include coordinating and staging of items on the loading docks as well as assisting the mailroom. Typically reports to a supervisor or manager. Requires a high school diploma and 4-6 years of experience in the field or in a related area. Lobby Receptionist - Operates the Main Lobby Security Desk and service visitors by greeting, welcoming, directing and announcing them appropriately. Answer, screen and forward any incoming phone calls while providing basic information when needed. Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges). Update appointment calendars and schedule meetings/appointments. Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc. A certain degree of creativity and latitude is required. Typically reports to a supervisor or manager. Requires a high school diploma and 4-6 years of experience in the field or in a related area. Mail Room Clerk - Distributes and collects incoming mail. Collects and processes outgoing mail. Responsibilities include determining, affixing and recording postage on registered mail and packages. Stocks all breakrooms and copier rooms at City Hall and may assist the Loading Dock Master operations within the loading dock. Typically reports to a supervisor or manager. Requires a high school diploma or its equivalent with 2-4 years of experience in the field or in a related area. Must be TAC Certified. Works with sensitive information [End of Attachment 02 to Section J] Section J - Attachment 03 RESERVED [End of Attachment 03 to Section J] Section J - Attachment 04 Acronym List ACA Associate Contractor Agreement BOAA Basic Ordering Agreement Awards C/PE Cost/Price Evaluation C&A Capabilities and Approaches CADD Computer Aided Design and Drafting CDRL Contract Data Requirements List CLC Contract Labor Categories CLIN Contract Line Item Number CM City Manager CMR City Manager Representative DIDs Data Item Descriptions E&PP Evaluation and Past Performance EEV Employment Eligibility Verification EFT Electronic Funds Transfer ERP Enterprise Resource Planning FBR Fully Burdened Rates FP Fixed Price FPR Final Proposal Revisions FTE Full Time Equivalent GIS Geographic Information System GORA Georgia Open Records Act GUI Graphic User Interface ID/IQ Indefinite-Delivery, Indefinite-Quantity IGE Independent Government Estimate JTR Joint Travel Regulation KPR Key Personnel Resumes MC Model Contract NTE Not To Exceed O.C.G.A. Official Code of Georgia Annotated ODC Other Direct Cost OSHA Occupational Safety and Health Administration PC Performance Confidence PCA Performance Confidence Assessment PDs Position Descriptions RDT Rate Development Template RFP Request for Proposal RTOP Request for Task Order Proposal SOW Statement of Work TAEP Technical Acceptability Evaluation Proposal TBD To Be Determined TCA Compensation Template A TCB Compensation Template B TCC Compensation Template C TO Task Order TOP Task Order Proposal USDHS U.S. Department of Homeland Security WPCT Work Package Cost Template [End of Attachment 04 to Section J] Section J - Attachment 05 Contract Data Requirements List (CDRL) and Data Item Descriptions (DID) MUNICIPAL COURT SERVICES FACILITIES WORK PACKAGE Procurement: General Government Services – Municipal Court Facilities Services Source Document: Final Statement of Work Contract Data Requirements List (CDRLOctober 25, 2018) FACILITIES Document Title Data Item Number SOW Reference Monthly Reconciliation Building Maintenance Report XX-XXXX-GS-007 7.1 Daily Deposit GS-001 17.1 Fountain Maintenance Report XX-XXXX-GS-008 7.1 Weekly Performance GS-002 17.2 Inventory Control Report XX-XXXX-GS-003 7.1 Monthly Performance 17.3 Landscape Maintenance Report XX-XXXX-GS-004 7.1 17.5 Statement of Work Cross-reference:
Appears in 2 contracts
Samples: Request for Proposals, www.sandyspringsga.gov
