Common use of Clearances – Prerequisite For Student Participation Clause in Contracts

Clearances – Prerequisite For Student Participation. The Parties acknowledge that California Welfare & Institutions Code WIC Section 16501(k) requires the fingerprinting of anyone working with children. In addition, SSA requires certain proofs of clearance, including, but not limited to, a Child Abuse Registry (CAR) clearance and a Department of Motor Vehicles (DMV) clearance, for anyone working with SSA clients. As such, Students shall be required to provide any necessary information necessary to complete CAR and DMV clearances, as well as submitting and submit to live scan fingerprinting, prior to assignment at SSA for fieldwork activities. experience. Failure to provide the necessary information to conduct clearances or refusal to be live scan fingerprinted will disqualify any Student from assignment at SSA for fieldwork activities. experience. The decision to approve any Student for participation in fieldwork through SSA retains is within SSA’s sole discretion on whether it approves a student for fieldwork experience. Student Responsibilities: SCHOOL agrees to notify students of the following Student responsibilities: Students will be required to complete all prerequisite courses and other requirements to participate in fieldwork experience as required by SCHOOL. Students will spend weekly fieldwork hours in activities which shall may include, but not be limited to, face-to-face client contact, other case-related activities, staff meetings, and training, as outlined in SCHOOL’s Field Manual. Students will be required to meet with their assigned Field Supervisor for the number of hours as outlined in SCHOOL’s Field Manual. Each Student shall carry his/her own professional liability insurance for all fieldwork conducted through SSA, unless another entity provides it. Proof of insurance shall be provided to SCHOOL and to SSA, prior to conducting the criminal background checks and clearances as specified in Subparagraph IV.A., above, and prior to the commencement of the fieldwork assignment. Students shall conform to safety standards as set forth in the County of Orange Volunteer Safety Handbook, as it currently exists or may hereafter be amended. Students will not provide transportation to any Client of COUNTY SSA under any circumstances. Expense Reimbursements: Requests Expenses eligible for authorized reimbursement of expenses are limited to expenses incurred in providing a required program service as set forth in this MOU, such as mileage and meals. Items of reimbursement should be identified and standardized to the maximum extent possible. Expense reimbursement shall not be used as an emergency loan fund or a supplement to categorical-aid-grants, or for meals, motels, etc., and mileage, unless on a pre-approved trip authorized by SSA.

Clearances – Prerequisite For Student Participation. The Parties acknowledge that California Welfare & Institutions Code WIC Section 16501(k) requires the fingerprinting of anyone working with children. In addition, SSA requires certain proofs of clearance, including, but not limited to, a Child Abuse Registry (CAR) clearance and a Department of Motor Vehicles (DMV) clearance, for anyone working with SSA clients. As such, Students shall be required to provide any necessary information necessary to complete CAR and DMV clearances, as well as submitting and submit to live scan fingerprinting, prior to assignment at SSA for fieldwork activities. experience. Failure to provide the necessary information to conduct clearances or refusal to be live scan fingerprinted will disqualify any Student from assignment at SSA for fieldwork activities. experience. The decision to approve any Student for participation in fieldwork through SSA retains is within SSA’s sole discretion on whether it approves a student for fieldwork experience. Student Responsibilities: SCHOOL agrees to notify students of the following Student responsibilities: Students will be required to complete all prerequisite courses and other requirements to participate in fieldwork experience as required by SCHOOL. Students will spend weekly fieldwork hours in activities which shall may include, but not be limited to, face-to-face client contact, other case-related activities, staff meetings, and training, as outlined in SCHOOL’s Field Manual. Fieldwork hours shall not include student transport of any third persons. Students will be required to meet with their assigned Field Supervisor for the number of hours as outlined in SCHOOL’s Field Manual. Each Student shall carry their his/her own professional and auto liability insurance for their professional activities at SSA related to all fieldwork experience conducted through SSA, unless another entity provides it. Proof of insurance shall be provided to the Director of the School of Social Work, SCHOOL and to SSA, prior to conducting the criminal background checks and clearances as specified in Subparagraph V IV.A., above, and prior to placement at SSA the commencement of the fieldwork assignment. Students shall conform to safety standards as set forth in the County of Orange Volunteer Safety Handbook, as it currently exists or may hereafter be amended. Students will not provide transportation to any Client of COUNTY SSA under any circumstances. Expense Reimbursements: Requests Expenses eligible for authorized reimbursement of expenses are limited to expenses incurred in providing a required program service as set forth in this MOU, such as mileage and meals. Items of reimbursement should be identified and standardized to the maximum extent possible. Expense reimbursement shall not be used as an emergency loan fund or a supplement to categorical-aid-grants, or for meals, motels, etc., and mileage, unless on a pre-approved trip authorized by SSA. SSA will provide the appropriate COUNTY form(s) for Students to use to request expense reimbursement. Forms must be submitted in a timely manner (i.e., monthly or quarterly) to SSA. Any authorized reimbursement of out-of-pocket and personal mileage expenses shall be made at the rates authorized by COUNTY policy. SCHOOL will inform Students that expenses not reimbursed to them by COUNTY may be allowable deductions for Federal and State Income Tax. Mutual Responsibilities: SSA and SCHOOL may mutually agree in writing to modify the number and type of supervision hours required to be provided to Students to comply with SCHOOL rules and regulations, as they currently exist or may hereafter be amended. SSA and SCHOOL may mutually agree in writing to amend the number of activity hours and the types of services the Student may provide to comply with SCHOOL rules and regulations, as they currently exist or may hereafter be amended.

Clearances – Prerequisite For Student Participation. The Parties acknowledge that California Welfare & Institutions Code WIC Section 16501(k) requires the fingerprinting of anyone working with children. In addition, SSA requires certain proofs of clearance, including, but not limited to, a Child Abuse Registry (CAR) clearance and a Department of Motor Vehicles (DMV) clearance, for anyone working with SSA clients. As such, Students shall be required to provide any necessary information necessary to complete CAR and DMV clearances, as well as and submitting and submit to live scan fingerprinting, prior to assignment at SSA for fieldwork activities. experience. Failure to provide the necessary information to conduct clearances or refusal to be live scan fingerprinted will disqualify any Student from assignment at SSA for fieldwork activities. experience. The decision to approve any Student for participation in fieldwork through SSA retains is within SSA’s sole discretion SSA retains sole discretion on whether it approves a student for fieldwork experience. Student Responsibilities: SCHOOL agrees to notify students of the following Student responsibilities: Students will be required to complete all prerequisite courses and other requirements to participate in fieldwork experience as required by SCHOOL. Students will spend weekly fieldwork hours in activities which shall may include, but not be limited to, face-to-face client contact, other case-related activities, staff meetings, and training, as outlined in SCHOOL’s Field Manual. Students will be required to meet with their assigned Field Supervisor for the number of hours as outlined in SCHOOL’s Field Manual. Each Student shall carry their his/her own professional liability insurance for all fieldwork conducted through SSASSA for their professional activities at SSA related to fieldwork experience, unless another entity provides it. Proof of insurance shall be provided to SCHOOL Site Director of the AIU Alliant Irvine CFT Program, and to SSA, prior to conducting the criminal background checks and clearances as specified in Subparagraph IV.A.VIV.A., above, and prior to placement at SSA the commencement of the fieldwork assignment. Students shall conform to safety standards as set forth in the County of Orange Volunteer Safety Handbook, as it currently exists or may hereafter be amended. Students will not provide transportation to any Client of COUNTY SSA under any circumstances. Expense Reimbursements: Requests Expenses eligible for authorized reimbursement of expenses Expenses eligible for reimbursement are limited to expenses incurred in providing a required program service as set forth in this MOU, such as mileage and meals. Items of reimbursement should be identified and standardized to the maximum extent possible. Expense reimbursement shall not be used as an emergency loan fund or a supplement to categorical-aid-grants, or for meals, motels, etc., and mileage, unless on a pre-approved trip authorized by SSA. To process authorized reimbursements, the appropriate pre-approved form must be submitted to the COUNTY Auditor Controller. Submission must be made in a timely manner (i.e., monthly or quarterly). SSA will provide the appropriate COUNTY form(s) for Students to use to request expense reimbursement. Forms must be submitted in a timely manner (i.e., monthly or quarterly) to SSA. Any authorized reimbursement of out-of-pocket and personal mileage expenses shall be made at the rates authorized by COUNTY policy. SCHOOL will inform Students Students should be informed that expenses not reimbursed to them by COUNTY may be allowable deductions for Federal and State Income Tax. Mutual Responsibilities: SSA and SCHOOL may mutually agree in writing to modify the number and type of supervision hours required to be provided to Students to comply with SCHOOL rules and regulations, as they currently exist or may hereafter be amended. SSA and SCHOOL may mutually agree in writing to amend the number of activity hours and the types of services the Student may provide to comply with SCHOOL rules and regulations, as they currently exist or may hereafter be amended. SCHOOL RESPONSIBILITIES SCHOOL shall: Consult and coordinate with appropriate SSA staff in planning for fieldwork experience to be provided to Students under this MOU. Provide an orientation for Students and SCHOOL’s fieldwork course instructors, as necessary. Require every Student to conform to all applicable SSA policies, procedures, and regulations, and all requirements and restrictions specified jointly by representatives of SCHOOL and SSA. Require the SCHOOL Coordinator to notify the SSA Coordinator in advance with respect to: Student fieldwork schedules; Placement of Students in fieldwork assignments; and Changes in fieldwork assignments. Arrange for periodic conferences between appropriate representatives of SCHOOL and SSA to evaluate the fieldwork experience provided under this MOU. Provide Workers' Compensation insurance coverage or a student health self-insured program approved by SSA for Students placed at SSA. The Worker's Compensation policy and the student health self-insured program required by this MOU shall waive all rights of subrogation against the COUNTY and members of the Board of Supervisors, its elected and appointed officials, officers, agents, and employees when acting within the scope of their appointment or employment. This shall be evidenced by an endorsement separate from the Certificate of Insurance or a Letter of Agreement if self-insured. Ensure that Students carry professional liability insurance, as required by SCHOOL and SSA. Students must provide certificates of insurance verifying coverage and limits, prior to placement as noted in Subparagraph V IV.B.4. SSA RESPONSIBILITIES SSA will: Provide Students with appropriate workspace, including desks with drawer space, phone access, and an area for performing their fieldwork assignment(s). Designate Field Supervisors and Preceptors (as necessary), who will be responsible for notification to SCHOOL Coordinator and SSA Coordinator of any changes in supervision. Provide Field Supervision for the number of hours specified in SCHOOL’s Field Manual for each Student placed at SSA. Immediately terminate from the fieldwork assignment at SSA any Student who, in the SSA Coordinator’s judgment, is not participating satisfactorily. The Site Director of the AIU Alliant Irvine CFT Program, SCHOOL Coordinator, or designee, shall be notified immediately by telephone of such termination. The reason(s) for termination shall be sent in writing to the Site Director of the AIU Alliant Irvine CFT Program, SCHOOL’s Coordinator, or designee, within five (5) business days. CONFIDENTIALITY SSA and SCHOOL agrees to maintain confidentiality of all records pursuant to the State of California Welfare and Institutions Code (WIC) Sections 827 and 10850-10853, the California Department of Social Services (CDSS) Manual of Policies and Procedures (MPP), Division 19-000, and all other provisions of law, and regulations promulgated thereunder relating to privacy and confidentiality, as each may now exist or be hereafter amended. All records and information concerning any and all clients of SSA shall be considered and kept confidential by Students, SCHOOL, SCHOOL’s staff, agents, employees and volunteers. SCHOOL shall require all of its Students, employees, agents, and volunteer staff who may provide services for SCHOOL under this MOU to sign an agreement with SCHOOL before commencing the provision of any such services, to maintain the confidentiality of any and all materials and information with which they may come into contact, or the identities or any identifying characteristics or information with respect to any and all clients served by SSA, except as may be required to facilitate fieldwork experience, and as otherwise permitted by law provide services under this MOU or to those specified in this MOU as having the capacity to audit SCHOOL, and as to the latter, only during such audit. SCHOOL shall provide reports and any other information required by COUNTY in the administration of this MOU, and as otherwise permitted by law. SCHOOL shall inform all of its Students, employees, agents, contractors/subcontractors, volunteers, and partners participating under this MOU, of the confidentiality requirements referenced above of this provision and that any person knowingly and intentionally violating the provisions of said State law may be guilty of a crime. SCHOOL agrees to maintain the confidentiality of its records with respect to Juvenile Court matters, in accordance with WIC Section 827, all applicable statutes, case law, and Orange County Juvenile Court Policy regarding Confidentiality, as it now exists or may hereafter be amended. No access, disclosure or release of information regarding a child who is the subject of Juvenile Court proceedings shall be permitted except as authorized. If authorization is in doubt, no such information shall be released without the written approval of a Judge of the Juvenile Court. SCHOOL must receive prior written approval of the Juvenile Court before allowing any child to be interviewed, photographed or recorded by any publication or organization or to appear on any radio, television or internet broadcast or make any other public appearance. Such approval shall be requested through child’s Social Worker. SSA shall keep confidential the Student records of SCHOOL’s Students, and not disclose such records except to SCHOOL and SSA officials who have a legitimate need to know consistent with their official responsibilities. PUBLICITY Information and solicitations, prepared and released by SCHOOL concerning the services provided under this MOU shall state that the program, wholly or in part, is funded through COUNTY, State, and Federal government funds. SCHOOL shall not disclose any details in connection with this MOU to any person or entity except as may be otherwise provided hereunder or required by law. However, in recognizing SCHOOL’s need to identify its services to sustain itself, COUNTY shall not inhibit SCHOOL from publishing its role under this MOU within the following conditions: SCHOOL shall develop all publicity material in a professional manner; and During the term of this MOU, SCHOOL shall not, and shall not authorize another to, publish or disseminate any commercial advertisements, press releases, feature articles, or other materials using the name of COUNTY without the prior written consent of COUNTY. COUNTY shall not unreasonably withhold written consent. INDEMNIFICATION SCHOOL agrees to indemnify, defend with counsel approved in writing by COUNTY, and hold U.S. Department of Health and Human Services, the State, COUNTY, and their elected and appointed officials, officers, employees, agents and those special districts and agencies which COUNTY’s Board of Supervisors acts as the governing Board (“COUNTY INDEMNITEES”) harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products, or other performance provided by SCHOOL pursuant to this MOU. If judgment is entered against SCHOOL and COUNTY by a court of competent jurisdiction because of the concurrent active negligence of COUNTY or COUNTY INDEMNITEES, SCHOOL and COUNTY agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment.

Clearances – Prerequisite For Student Participation. The Parties acknowledge that California Welfare & Institutions Code WIC (WIC) Section 16501(k) requires the fingerprinting of anyone working with children. In addition, SSA requires certain proofs of clearance, including, but not limited to, a Child Abuse Registry (CAR) clearance and a Department of Motor Vehicles (DMV) clearance, for anyone working with SSA clients. As such, Students shall be required to provide any necessary information necessary to complete CAR and DMV clearances, as well as submitting and submit to live scan fingerprinting, prior to assignment at SSA for fieldwork activities. experience. Failure to provide the necessary information to conduct clearances or refusal to be live scan fingerprinted will disqualify any Student from assignment at SSA for fieldwork activities. experience. The decision to approve any Student for participation in fieldwork through SSA retains is within SSA’s sole discretion on whether it approves a student for fieldwork experience. Student Responsibilities: SCHOOL agrees to notify students of the following Student responsibilities: Ensure Students complete Students will be required to complete all prerequisite courses and other requirements to participate in fieldwork experience as required by SCHOOL. Ensure Students complete Students will spend weekly fieldwork hours in the following activities which shall may include, but not be limited to, include face-to-face client contact, other case-related activities, staff meetings, and training, as outlined in SCHOOL’s Field Manual. Ensure students Students will be required to meet with their assigned Field Supervisor for the number of hours as outlined in SCHOOL’s Field Manual. Ensure each student carries their Each Student shall carry his/her own professional liability insurance for their professional activities at SSA related to all fieldwork experience conducted through SSA, unless another entity provides it. Proof of insurance shall be provided to SCHOOL SCHOOL, and to SSA, prior to conducting the criminal background checks and clearances as specified in Subparagraph IV.A.IV.B,A., above, and prior to placement at SSA. the commencement of the fieldwork assignment. Ensure that students Students shall conform to safety standards as set forth in the County of Orange Volunteer Safety Handbook, as it currently exists or may hereafter be amended. Students will not provide transportation to any Client of COUNTY SSA under any circumstances. Expense Reimbursements: Requests Expenses eligible for authorized reimbursement of expenses are limited to expenses incurred in providing a required program service as set forth in this MOU, such as mileage and meals. Items of reimbursement should be identified and standardized to the maximum extent possible. Expense reimbursement shall not be used as an emergency loan fund or a supplement to categorical-aid-grants, or for meals, motels, etc., and mileage, unless on a pre-approved trip authorized by SSA.