Common use of Collecting the BID Levy Clause in Contracts

Collecting the BID Levy. 6.1 As soon as reasonably practicable following the Ballot Result Date the Council shall confirm in writing to the BID Company the anticipated date of the despatch of Demand Notices for the initial Chargeable Period and the anticipated Single Instalment Due Date. 6.2 The Council shall serve a Demand Notice on each BID Levy Payer and thereafter shall continue to calculate the BID Levy and serve such Demand Notices as are relevant on BID Levy Payers throughout the BID Term. 6.3 The Council shall maintain a list of those BID Levy Payers who have paid the BID Levy and those BID Levy Payers who have not paid the BID Levy and shall make the list available to the BID Company upon its reasonable request. 6.4 The Council shall serve a Demand Notice or, as necessary, an amended Demand Notice on a BID Levy Payer as soon as reasonably practicable after the Council receives notice of a change that affects liability for the BID Levy. 6.5 The Council shall use all reasonable endeavours to collect the BID Levy throughout the BID Term. 6.6 The Council is not liable to pay the BID Company any sums not collected and/or which are written off. The Council will use its sole discretion to determine whether a debt is collectable and notify the BID Company accordingly. 6.7 In the event that the Council exercises its discretion under clause 6.6 above to determine that a debt is not collectable then the BID Levy shall be amended accordingly.

Collecting the BID Levy. 6.1 As soon as reasonably practicable following the Ballot Result Date the Council shall confirm 7.1 The BID Levy for each year will be collected from BID Levy Payers in writing to one instalment (where possible) due on April 1 for each year of the BID Company the anticipated date of the despatch of Term, or on a designated billing date. 7.2 The Demand Notices for shall be a separate xxxx and shall not be combined with the initial Chargeable Period and Business Rate Xxxx or despatched in the anticipated Single Instalment Due Datesame envelope as the Business Rate Xxxx. 6.2 7.3 The Council shall serve a the Demand Notice in accordance with the requirements set out in clause 7.2 on each BID Levy Payer on or around 15th March in each year and thereafter shall continue to calculate the BID Levy and serve such the Demand Notices as are relevant on BID Levy Payers throughout the BID Term. 6.3 The Council shall maintain 7.4 In the event of each change in the occupier of each Hereditament or the merger or division of a Hereditament (or provision of an additional Hereditament) shall: (a) serve an updated list of those BID Levy Payers who have paid upon the Coventry BID Limited together with details of the consequential changes to liability for the BID Levy and those BID Levy Payers who have not paid the BID Levy and shall make the list available to the BID Company upon its reasonable request.Levy; 6.4 The Council shall (b) serve a Demand Notice or, as necessary, an amended (or alter any existing Demand Notice if appropriate) on a the relevant BID Levy Payer as soon as reasonably practicable after practically possible with comparable payment terms as those applicable to Demand Notices issued at the Council receives notice beginning of a change that affects liability for the BID LevyFinancial Year. 6.5 7.5 The Council shall use all reasonable endeavours to collect the BID Levy throughout the BID Term, which includes collecting the BID Levy on the date specified (pursuant to Clause 7.1 above and in any Demand Notice pursuant to Clause 7.3) and thereafter on an annual basis and in accordance with the procedure set out in Schedule 4 of the Regulations. 6.6 7.6 Every month during the BID Term the Council shall inform the Coventry BID Limited of the amount of BID Levy monies collected, less any refunds to outgoing BID Levy Payers during that month. Any amendments made to the BID Levy monies following any refunds shall be made in accordance with the provisions of Schedule 1 (changes to the Rateable Value). 7.7 The Council is not liable shall use all reasonable endeavours which are consistent with its usual procedures for the collection of non-domestic rates to pay collect the BID Company Levy. 7.8 The BID Levy collected shall be paid by the Council to the Coventry BID Limited as follows: (a) Coventry BID Limited shall be entitled to raise an invoice to the Council: (i) twice monthly during April and May of each Financial Year; and then (ii) following the period in sub-paragraph (i), no more frequently than on a monthly basis. Such invoice to be based on the information outlined in Clause 7.6, for the total amount of BID Levy monies collected, minus the total of BID Levy monies previously invoiced for and paid to Coventry BID Limited in the relevant Financial Year. (b) Payment of invoices raised under this Clause 7.8 is to be made within 10 working days of receipt of the invoice. 7.9 Any interest to which Coventry BID Limited is entitled to under Clause 5.3 will be paid to Coventry BID Limited once a year as follows: (a) The Council shall inform the BID of the amount of interest which has accrued on the BID Revenue Account during that financial ear in the Annual Report. (b) Coventry BID Limited shall raise an invoice to the Council for the amount of interest which has accrued on the BID Revenue Account during that financial year. 7.10 Payment of invoices raised under Clause 7.9 is to be made within 10 working days of receipt of the invoice. 7.11 All sums payable under Clauses 7.8 and 7.9 are exclusive of Value Added Tax and any sums not other applicable taxes, which, if applicable, will be charged in addition at the rate in force at the time payment is required. 7.12 The Council shall use all reasonable endeavours to ensure that 95% of the total BID Levy due in any given Financial Year shall be collected and/or which and paid over to the Coventry BID Limited within that Financial Year. 8.1 Coventry BID Limited and the Council shall agree a template design for all levy collection materials, including enforcement materials, before the first Demand Notices are written offdespatched in April 2018. The materials shall meet the BID Regulations’ requirements. The Council will use its sole discretion to determine whether a debt is collectable and notify shall ensure that all Demand Notices which it issues comply with the BID Company accordinglyRegulations from time to time. 6.7 In the event that 8.2 Coventry BID Limited shall refer all enquiries from BID Levy Payers regarding Demand and Enforcement Notices, and payment terms to the Council exercises its discretion under clause 6.6 above to determine that in a debt is not collectable then timely manner, and within five working days of receipt of any request. 8.3 The Council shall refer all enquiries from BID Levy Payers regarding the services provided by Coventry BID Limited for the BID Levy payment to the Coventry BID Limited. 8.4 Coventry BID Limited shall be amended accordinglyensure that the information set out in regulations 3(2) of Schedule 4 of the Regulations, or such other information requirements under the Regulations from time to time, is provided to the Council upon immediate request in order to ensure that these information are included with each Demand Notice to ensure compliance. This shall include:  The revenue received by the BID in the previous year  The amount spent on BID arrangements in the previous year  A description of the matters on which it was spent  A description of the matters which it is intended to spend BID Levy revenue on in the financial year.

Collecting the BID Levy. 6.1 As soon as reasonably practicable following 7.1 Within 14 (fourteen) days of the Ballot Result Date the Council shall confirm in writing to the BID Company the anticipated date when the BID Levy shall first be collected (such date to be at least 14 days in advance of the despatch of Operational Date) 7.2 The Demand Notices for notices shall be a separate xxxx and shall not be combined with the initial Chargeable Period and the anticipated Single Instalment Due DateBusiness Rate xxxx. 6.2 The 7.3 Pursuant to clause 7.1 the Council shall serve a the Demand Notice Notices on each BID Levy Payer payer and thereafter shall continue to calculate the BID Levy and serve such the Demand Notices as are relevant on BID Levy Payers throughout the BID Term. 6.3 7.4 The Council shall maintain a list which identifies payment and/or non‐payment of those BID Levy Payers who have paid the BID Levy and those BID Levy Payers who have not paid the BID Levy and shall make the list this available to the BID Company upon its reasonable request. 6.4 7.5 The Council shall liaise with the BID Company in carrying out monthly reviews of each Hereditament within the BID Area and in the event of any change in the occupier of each Hereditament or the merger or division of a Hereditament (or provision of an additional Hereditament) shall: (a) serve an updated list of BID Levy Payers upon the BID Company; (b) serve a Demand Notice or, as necessary, an amended (or alter any existing Demand Notice if appropriate) on a the relevant BID Levy Payer as soon as reasonably practicable after the Council receives notice of a change that affects liability for the BID Levy.Payer 6.5 7.6 The Council shall use all reasonable endeavours to collect the BID Levy throughout on the date specified and thereafter on a monthly basis and in accordance with the procedure set out in Schedule 4 of the Regulations 7.7 The Council shall use all reasonable endeavours to take all reasonable steps for collecting the BID Term.Levy which are consistent with its usual procedures for the collection of non‐ domestic rates 6.6 7.8 Every 28 days thereafter the Council shall inform the BID company of the amount of BID levy monies collected 7.9 The BID Company shall raise an invoice, including VAT to the Council is not liable to pay every month or less frequently should the BID Company any sums not collected and/or which are written offso decide. The Council will use its sole discretion This invoice to determine whether a debt is collectable and notify be based on the information outlined in clause 7.8, for the total amount of BID Company accordinglylevy monies collected, minus the total of BID levy monies previously invoiced for in the relevant financial year. 6.7 In the event that the Council exercises its discretion under clause 6.6 above to determine that a debt is not collectable then the BID Levy shall be amended accordingly.

Collecting the BID Levy. 6.1 7.1 As soon as reasonably practicable following the Ballot Result Date the Council Local Authority shall confirm in writing to the BID Company the anticipated date of the despatch of Demand Notices for the initial Chargeable Period and the anticipated Single Instalment Due Date. 6.2 7.2 The Council Local Authority shall serve a Demand Notice on each BID Levy Payer and thereafter shall continue to calculate the BID Levy and serve such a Demand Notices as are relevant on BID Levy Payers Notice throughout the BID Term. 6.3 7.3 The Council Local Authority shall maintain a list of those BID Levy Payers who have paid the BID Levy and those BID Levy Payers who have not paid the BID Levy and shall make the list available to the BID Company upon its reasonable request. 6.4 7.4 The Council Local Authority shall serve a Demand Notice or, as necessary, an or amended Demand Notice on a BID Levy Payer as soon as reasonably practicable after the Council Local Authority the Local Authority receives notice of a change that affects liability for the BID Levy. 6.5 7.5 The Council Local Authority shall use all reasonable endeavours to collect the BID Levy throughout the BID Term. 6.6 7.6 The Council is not liable parties may negotiate at any time to pay vary the relevant BID Company any sums not collected and/or which are written off. The Council will use its sole discretion to determine whether a debt is collectable and notify the BID Company accordinglyLevy. 6.7 In the event that the Council exercises its discretion under clause 6.6 above to determine that a debt is not collectable then the BID Levy shall be amended accordingly.

Collecting the BID Levy. 6.1 As soon as reasonably practicable following the Ballot Result Date the Council shall confirm in writing to the BID Company the anticipated date of the despatch of Demand Notices for the initial Chargeable Period and the anticipated Single Instalment Due Date. 6.2 The Council shall serve a Demand Notice on each BID Levy Payer and thereafter shall continue to calculate the BID Levy and serve such an annual Demand Notices as are relevant on BID Levy Payers Notice throughout the BID Term. 6.3 The Council shall maintain a list of those BID Levy Payers who have paid the BID Levy and those BID Levy Payers who have not paid the BID Levy and shall make the list available to the BID Company upon its reasonable request. 6.4 The Council shall serve a Demand Notice or, as necessary, an or amended Demand Notice on a BID Levy Payer as soon as reasonably practicable after the Council receives notice of a change that affects liability for the BID Levy. 6.5 The Council shall use all reasonable endeavours to collect the BID Levy throughout the BID TermTerm in accordance with clauses 6, 7 and 8 of this Agreement and the BID rules. 6.6 The Council If any payment received from the BID Levy Payer is not liable specifically stated to pay be in respect of the BID Company any sums Levy and the intended allocation cannot collected and/or which are written off. The be determined the Council will use its sole discretion reserves the right to determine whether a debt is collectable and notify allocate the payment to NNDR payments in respect of the BID Company accordinglyLevy Payer’s Hereditament in line with its standard procedures. 6.7 In the event that the Council exercises its discretion under clause 6.6 above to determine that a debt is not collectable then If the BID Levy shall Payer subsequently confirms that the payment was intended for the BID levy account, the appropriate reallocation will be amended accordingly.made

Collecting the BID Levy. 6.1 As soon as reasonably practicable following the Ballot Result Date the Xxxxxx Borough Council shall confirm in writing to the Xxxxxx Xxxxxxx BID Company the anticipated date of the despatch of Demand Notices for the initial Chargeable Period and the anticipated Single Instalment Due Date. 6.2 The . Xxxxxx Borough Council shall serve a Demand Notice on each BID Levy Payer and thereafter shall continue to calculate the BID Levy and serve such a Demand Notices as are relevant on BID Levy Payers Notice throughout the BID Term. 6.3 The . Xxxxxx Borough Council shall maintain a list of those BID Levy Payers who have paid the BID Levy and those BID Levy Payers who have not paid the BID Levy and shall make the list available to the Xxxxxx Xxxxxxx BID Company LTD upon its reasonable request. 6.4 The . Xxxxxx Borough Council shall serve a Demand Notice or, as necessary, an or amended Demand Notice on a BID Levy Payer as soon as reasonably practicable after the Xxxxxx Borough Council receives notice of a change that affects liability for the BID Levy. 6.5 The . Xxxxxx Borough Council shall use all reasonable endeavours to collect the BID Levy throughout the BID Term. 6.6 . The BID company shall pay Xxxxxx Borough Council is not liable to pay £xx per year for the collection of the BID Company any sums not collected and/or which are written off. The Council will use its sole discretion levy to determine whether a debt is collectable and notify the BID Company accordinglybe reviewed annually. 6.7 In the event that the Council exercises its discretion under clause 6.6 above to determine that a debt is not collectable then the BID Levy shall be amended accordingly.