Common use of Compilation of Final Tender Document Clause in Contracts

Compilation of Final Tender Document. The Consulting Engineer shall adhere to the following process: i) Compile and submit all relevant draft tender documentation for the purpose of discussion with the Client. ii) Following to discussion of the draft documentation, the Consulting Engineer shall: • compile final documents incorporating all the amendments arising therefrom the discussion; • deliver the CD’s/DVD’s and paper copies to the Client’s office before the tender document availability date specified in the Tender Notice and Invitation to Tender. The tendered amount shall cover full compensation for time related costs associated with the compilation of the draft tender documents, discussion/meetings with the Client and subsequent finalisation of the tender documentation and the rate tendered shall include for all costs associated with the compilation and writing of a CD/DVD of each full set of final tender documents and shall include for all expenditure on labour and materials, communication, postage and packaging incurred by the Consulting Engineer. In addition, the tendered amount shall cover the following: Requirements and process for the Contractors' clarification meeting, tender period and evaluation of tenders received for the Works Contract. i) Introduction of the team, including the Client’s Project Manager and Procurement Officer, the Consulting Engineer’s personnel, other Stakeholders, if any (for example, Provisional Government Officials, members of the PLC and the CLO). ii) Describing the Conditions of Tender and Tender Data. iii) Describing the Conditions of Contract and Contract Data. iv) Describing the Works with as much detail as is required for specific items or operations. v) Announce any amendments made to the tender documents. vi) Providing a Client’s email address for submission of any clarification questions.