Common use of Conference Registration Clause in Contracts

Conference Registration. Speaker Name (First and Last) will receive complimentary conference registration for both November 5th and 6th to include access to all programming and the XXXX Annual Virtual Trade Show. Speaker Name (First and Last) warrants and represents that the presentation, slides, and related materials are factually accurate and contain no matter libelous or otherwise unlawful. Speaker Name (First and Last) further warrants that such presentation, handouts, and related materials are either the Speaker’s own original work or available for use without permission because they are in a public domain. If materials utilized in the presentation are not the Speaker’s own original work or in a public domain, they are either presented with the permission of the originator/owner of the material, or are believed to be within the “fair use” exemption of copyright law which includes use for purposes of criticism, news reporting, commentary, teaching, and research. Speaker Name (First and Last) authorizes the XXXX to use his/her name, likeness, photograph, and biographical data in connection with the use and promotion of the Presentation. Speaker Name (First and Last) must refrain from selling any materials/products or otherwise engaging in any promotional activity within the context of the lectures or sessions at which he or she is presenting. Speaker Name (First and Last) may cancel (his or her) appearance at the Event without penalty, provided that XXXX receives written notice of such cancellation by no later than August 15, 2020. If the Speaker Name (First and Last) cancels (his or her) appearance after the August 15, 2020, the Speaker will be responsible for all pre-arranged travel and/or accommodation costs (including any additional penalty costs). If XXXX cancels the Event or the Speaker Name (First and Last)’s session(s), XXXX will not be responsible for payment of any honorarium or appearance fee that the Speaker would have received pursuant to this contract. All parties shall be released from any and all liability or damages hereunder if XXXX or Speaker Name (First and Last) is unable to fulfill the terms of this agreement due to an act of God, illness or physical disability of the Speaker, acts or regulations of public authorities, labor difficulties, civil tumult, strike, epidemic, flood, fire, interruption or delay of transportation, or any other cause beyond the control of the parties. Any honorarium and/or reimbursement of expenses or otherwise between the parties, must be paid in full by no later than 2 months after the amount owing has been properly communicated to the other party pursuant to the terms of this agreement, and will not be paid at or before the Event. On behalf of the New York Library Association, I would like to thank you for agreeing to present at the 2020 XXXX Annual Conference. Two copies of this letter are enclosed. Please review the letter, sign and return one copy to me at your earliest convenience.

Conference Registration. Speaker Name (First and Last) will receive complimentary single day conference registration for both November 5th and 6th (day/date of presentation), to include access to all non-ticketed programming and the XXXX Annual Virtual Trade Show. Speaker Name (First and Last) warrants and represents that the presentation, slideshandouts, and related materials are factually accurate and contain no matter libelous or otherwise unlawful. Speaker Name (First and Last) further warrants that such presentation, handouts, and related materials are either the Speaker’s own original work or available for use without permission because they are in a public domain. If materials utilized in the presentation are not the Speaker’s own original work or in a public domain, they are either presented with the permission of the originator/owner of the material, or are believed to be within the “fair use” exemption of copyright law which includes use for purposes of criticism, news reporting, commentary, teaching, and research. Speaker Name (First and Last) authorizes the XXXX to use his/her name, likeness, photograph, and biographical data in connection with the use and promotion of the Presentation. Speaker Name (First and Last) must refrain from selling any materials/products or otherwise engaging in any promotional activity within the context of the lectures or sessions at which he or she is presenting. Speaker Name (First and Last) may cancel (his or her) appearance at the Event without penalty, provided that XXXX receives written notice of such cancellation by no later than August July 15, 20202019. If the Speaker Name (First and Last) cancels (his or her) appearance after the August July 15, 20202019, the Speaker will be responsible for all pre-arranged travel and/or accommodation costs (including any additional penalty costs). If XXXX cancels the Event or the Speaker Name (First and Last)’s session(s), XXXX will not be responsible for payment of any honorarium or appearance fee that the Speaker would have received pursuant to this contract. However, XXXX will be responsible for the pre-arranged travel and/or accommodation costs (including any additional penalty costs) of the Speaker that are associated with the Speaker’s intended engagement at the Event. All parties shall be released from any and all liability or damages hereunder if XXXX or Speaker Name (First and Last) is unable to fulfill the terms of this agreement due to an act of God, illness or physical disability of the Speaker, acts or regulations of public authorities, labor difficulties, civil tumult, strike, epidemic, flood, fire, interruption or delay of transportation, or any other cause beyond the control of the parties. Any honorarium and/or reimbursement of expenses or otherwise between the parties, must be paid in full by no later than 2 months after the amount owing has been properly communicated to the other party pursuant to the terms of this agreement, and will not be paid at or before the Event. On behalf of the New York Library Association, I would like to thank you for agreeing to present at the 2020 2019 XXXX Annual Conference. Two copies of this letter are enclosed. Please review the letter, sign and return one copy to me at your earliest convenience.

Conference Registration. Speaker Name (First and Last) will receive complimentary single day conference registration for both November 5th and 6th (day/date of presentation), to include access to all non-ticketed programming and the XXXX Annual Virtual Trade Show. Speaker Name (First and Last) warrants and represents that the presentation, slideshandouts, and related materials are factually accurate and contain no matter libelous or otherwise unlawful. Speaker Name (First and Last) further warrants that such presentation, handouts, and related materials are either the Speaker’s own original work or available for use without permission because they are in a public domain. If materials utilized in the presentation are not the Speaker’s own original work or in a public domain, they are either presented with the permission of the originator/owner of the material, or are believed to be within the “fair use” exemption of copyright law which includes use for purposes of criticism, news reporting, commentary, teaching, and research. Speaker Name (First and Last) authorizes the XXXX to use his/her name, likeness, photograph, and biographical data in connection with the use and promotion of the Presentation. Speaker Name (First and Last) must refrain from selling any materials/products or otherwise engaging in any promotional activity within the context of the lectures or sessions at which he or she is presenting. Speaker Name (First and Last) may cancel (his or her) appearance at the Event without penalty, provided that XXXX receives written notice of such cancellation by no later than August July 15, 20202018. If the Speaker Name (First and Last) cancels (his or her) appearance after the August July 15, 20202018, the Speaker will be responsible for all pre-arranged travel and/or accommodation costs (including any additional penalty costs). If XXXX cancels the Event or the Speaker Name (First and Last)’s session(s), XXXX will not be responsible for payment of any honorarium or appearance fee that the Speaker would have received pursuant to this contract. However, XXXX will be responsible for the pre-arranged travel and/or accommodation costs (including any additional penalty costs) of the Speaker that are associated with the Speaker’s intended engagement at the Event. All parties shall be released from any and all liability or damages hereunder if XXXX or Speaker Name (First and Last) is unable to fulfill the terms of this agreement due to an act of God, illness or physical disability of the Speaker, acts or regulations of public authorities, labor difficulties, civil tumult, strike, epidemic, flood, fire, interruption or delay of transportation, or any other cause beyond the control of the parties. Any honorarium and/or reimbursement of expenses or otherwise between the parties, must be paid in full by no later than 2 months after the amount owing has been properly communicated to the other party pursuant to the terms of this agreement, and will not be paid at or before the Event. On behalf of the New York Library Association, I would like to thank you for agreeing to present at the 2020 2018 XXXX Annual Conference. Two copies of this letter are enclosed. Please review the letter, sign and return one copy to me at your earliest convenience.