Common use of Consultant Invoices Clause in Contracts

Consultant Invoices. A. Consultant’s invoices will be prepared in accordance with the terms of this Agreement, Section Four, Fees and Payments, and represent Services performed and reimbursable costs incurred during the identified billing period. Invoices must be consistent with Scope of Services and executed Task Orders, and include the following: 1) Employee classification and name itemized with all labor charges by Service task; 2) Summary of the amount Consultant has been billed by their Subconsultants and further detailed by Service task; 3) A description of the site where Services were performed, if applicable; 4) The name of Valley Water staff requesting Services; 5) The dates when Services were performed; 6) Other direct charges and reimbursable expenses by Task Order task; 7) Other direct charges and expenses must reflect actual fees versus the Task Order not-to-exceed fees as stated in the Revised Schedule(s), Revised Attachment One, Fees and Payments, and/or Task Orders; 8) The total amount due for completing the Services specified in that Task Order, which must not exceed the not-to-exceed amount specified in that Task Order. 9) To the extent that Consultant is adding an administrative, processing, overhead or mark-up fee, Valley Water will not pay for such duplication of costs for both Consultant and its Subconsultants. B. Invoices will include a summary of labor expenditures, direct costs, and billed Subconsultant charges. Invoices will be organized such that the billing categories correspond with the Task Order. C. Notwithstanding language to the contrary in an executed Task Order, Consultant must invoice Valley Water for a Task Order within 30 calendar days of Valley Water accepting the deliverables of that Task Order. D. Consultant shall email all invoices to: XXxxxxxxx0000@xxxxxxxxxxx.xxx Valley Water mailing address for invoices, if needed: Santa Xxxxx Valley Water District Attention: Accounts Payable P.O. Box 20670 San Jose, CA 95160-0670 E. Consultant must also ensure that each invoice contains the following information: 1) Agreement number; 2) Task Order number; 3) Full legal name of Consultant/Firm; 4) Payment remit-to address; 5) Invoice number; 6) Invoice date (the date invoice is emailed); 7) Detailed description of Services provided, including the “distribution account(s)” for those Services; 8) Number of hours spent by each person performing services and a brief description of the Services performed by each person; and 9) Beginning and end date for billing period that services were provided. F. Consultant shall invoice for its performance of the Services as stated in an executed Task Order on a monthly basis consistent with the task fee breakdown stated in the Task Order(s), Attachment A. Unless otherwise specified in a Task order, Consultant will be paid for the Services as described in an executed Task Order. G. Valley Water Project Manager will review Consultant’s written invoice within five Valley Water business days of receipt, address any questions with Consultant’s Contact/Principal Officer and approve the undisputed amount of the invoice within ten working days of receipt of the invoice. Valley Water will pay undisputed invoice amounts within 30 calendar days from date invoice is received by Valley Water Project Manager.

Consultant Invoices. A. Consultant’s invoices will be prepared in accordance with the terms of this Agreement, Section Four, Fees and Payments, and represent Services performed and reimbursable costs incurred during the identified billing period. Invoices must be consistent with Scope of Services and executed Task Orders, ; and include the following: 1) Employee classification and name itemized with all labor charges by Service task; 2) Summary of the amount Consultant has been billed by their Subconsultants and further detailed by Service task; 3) A description of the site where Services were performed, if applicable; 4) The name of Valley Water staff requesting Services; 5) The dates when Services were performed; 6) Other direct charges and reimbursable expenses by Task Order task; 7) Other direct charges and expenses must reflect actual fees versus the Task Order not-to-exceed fees as stated in the Revised Schedule(s), Revised Attachment One, Fees and Payments, and/or Task Orders; 8) Level of Small Business (SB) participation, if applicable, documenting the level of SB participation for each Task Order; 9) The total amount due for completing the Services specified in that Task Order, which must not exceed the not-to-exceed amount specified in that Task Order.; and 910) To the extent that Consultant is adding an administrative, processing, overhead or mark-up fee, Valley Water will not pay for such duplication of costs for both Consultant and its Subconsultants. B. Before submitting monthly invoices, a draft invoice (in Adobe PDF format) will be provided in electronic format by the Consultant for preliminary review by Valley Water Project Manager. Upon preliminary approval by Valley Water, Consultant will email the complete, signed, and dated electronic copy invoice, including all supporting documentation. Valley Water’s preliminary review of the draft invoice does not represent final approval of the electronic copy invoice, but is intended to reduce potential for re- submittals of electronic copy invoice by Consultant. C. Invoices will include a summary of labor expenditures, direct costs, and billed Subconsultant charges. Invoices will be organized such that the billing categories correspond with the Task Order. C. D. Notwithstanding language to the contrary in an executed Task Order, Consultant must invoice Valley Water for a Task Order within 30 calendar days of Valley Water accepting the deliverables of that Task Order. D. E. Consultant shall email submit all invoices to: XXxxxxxxx0000@xxxxxxxxxxx.xxx through Projectmates or other document control system designated by Valley Water mailing address for invoices, if needed: Santa Xxxxx Water. All inquiries regarding Projectmates must be directed to Valley Water District Attention: Accounts Payable P.O. Box 20670 San Jose, CA 95160-0670 E. Water’s Capital Project Management and Project Controls Program (XXXXX@xxxxxxxxxxx.xxx). Consultant must also ensure that each invoice contains and corresponding attachments contain the following information: 1) Agreement number; 2) Consultant Invoice number in the following format: Agreement Number followed by a three-digit consecutive numbering sequence and separated by a period. For example, A1234A.001, A1234A.002, etc. 3) Task Order number; 34) Full legal name of Consultant/Firm; 45) Payment remit-to address; 5) Invoice number; 6) Invoice date (the date invoice is emailed); 7) Detailed description of Services provided, including the “distribution account(s)” for those Services; 8) Number of hours spent by each person performing services and a brief description of the Services performed by each person; and 9) Beginning and end date for billing period that services were provided. F. Consultant shall invoice for its performance of the Services as stated in an executed Task Order on a monthly basis consistent with the task fee breakdown stated in the Task Order(s), Attachment A. Unless otherwise specified in a Task order, Consultant will be paid for the Services as described in an executed Task Order. G. Valley Water Project Manager will review Consultant’s written invoice within five Valley Water business days of receipt, address any questions with Consultant’s Contact/Principal Officer and approve the undisputed amount of the invoice within ten working days of receipt of the invoice. Valley Water will pay undisputed invoice amounts within 30 calendar days from date invoice is received by Valley Water Project Manager.

Consultant Invoices. A. Consultant’s invoices will be prepared in accordance with the terms of this Agreement, Section Four, Fees and Payments, and represent Services performed and reimbursable costs incurred during the identified billing period. Invoices must be consistent with Scope of Services and executed Task Orders, ; and include the following:: On-Call Independent Cost Estimating & Constructability Agreement No. A4704A / PB File No. VW0019 Review Services Standard On-Call Consultant Agreement-Capital Ver. 5/30/2023 1) Employee classification and name itemized with all labor charges by Service task; 2) Summary of the amount Consultant has been billed by their Subconsultants and further detailed by Service task; 3) A description of the site where Services were performed, if applicable; 4) The name of Valley Water staff requesting Services; 5) The dates when Services were performed; 6) Other direct charges and reimbursable expenses by Task Order task; 7) Other direct charges and expenses must reflect actual fees versus the Task Order not-to-exceed fees as stated in the Revised Schedule(s), Revised Attachment One, Fees and Payments, and/or Task Orders;. 8) The total amount due for completing the Services specified in that Task Order, which must not exceed the not-to-exceed amount specified in that Task Order. 9) To the extent that Consultant is adding an administrative, processing, overhead or mark-up fee, Valley Water will not pay for such duplication of costs for both Consultant and its Subconsultants. B. Before submitting monthly invoices, a draft invoice (in Adobe PDF format) will be provided in electronic format by the Consultant for preliminary review by Valley Water Project Manager. Upon preliminary approval by Valley Water, Consultant will email the complete, signed, and dated electronic copy invoice, including all supporting documentation. Valley Water’s preliminary review of the draft invoice does not represent final approval of the electronic copy invoice, but is intended to reduce potential for re- submittals of electronic copy invoice by Consultant. Invoices will include a summary of labor expenditures, direct costs, and billed Subconsultant charges. Invoices will be organized such that the billing categories correspond with the Task Order. C. Notwithstanding language to the contrary in an executed Task Order, Consultant must invoice Valley Water for a Task Order within 30 calendar days of Valley Water accepting the deliverables of that Task Order. D. Consultant shall email all invoices to: XXxxxxxxx0000@xxxxxxxxxxx.xxx Valley Water mailing address for invoices, if needed: Santa Xxxxx Valley Water District Attention: Accounts Payable P.O. Box 20670 San Jose, CA 9516000000-06700000 On-Call Independent Cost Estimating & Constructability Agreement No. A4704A / PB File No. VW0019 Review Services Standard On-Call Consultant Agreement-Capital Ver. 5/30/2023 E. Consultant must also ensure that each invoice contains the following information: 1) Agreement number; 2) Task Order number; 3) Full legal name of Consultant/Firm; 4) Payment remit-to address; 5) Invoice number; 6) Invoice date (the date invoice is emailed); 7) Detailed description of Services provided, including the “distribution account(s)” for those Services; 8) Number of hours spent by each person performing services Services and a brief description of the Services performed by each person; and; 9) Beginning and end date for billing period that services Services were provided; and 10) A cover letter with a summary of the work performed and remaining deliverables for each subtasks, if any. F. Consultant shall invoice for its performance of the Services as stated in an executed Task Order on a monthly basis consistent with the task fee breakdown stated in the Task Order(s), Attachment A. Unless otherwise specified in a Task order, Consultant will be paid for the Services as described in an executed Task Order. G. Valley Water Project Manager will review Consultant’s written invoice within five Valley Water business days of receipt, address any questions with Consultant’s Contact/Principal Officer and approve the undisputed amount of the invoice within ten working days of receipt of the invoice. Valley Water will pay undisputed invoice amounts within 30 calendar days from date invoice is received by Valley Water Project Manager.

Consultant Invoices. A. Consultant’s invoices will be prepared in accordance with the terms of this Agreement, Section Four, Four Fees and Payments, and represent Services performed and reimbursable costs incurred during the identified billing period. Invoices must be consistent with Scope of Services and executed Task Orders, ; and include the following: 1) Employee classification and name itemized with all labor charges by Service task; 2) Summary of the amount Consultant has been billed by their Subconsultants and further detailed by Service task; 3) A description of the site where Services were performed, if applicable; 4) The name of Valley Water staff requesting Services; 5) The dates when Services were performed; 6) Other direct charges and reimbursable expenses by Task Order task; 7) Other direct charges and expenses must reflect actual fees versus the Task Order not-to-exceed fees as stated in the Revised Schedule(s), Revised Attachment OneOne to Schedule, Fees and Payments, ; and/or Task Orders;. 8) The total amount due for completing the Services specified in that Task Order, which must not exceed the not-to-exceed amount specified in that Task Order. 9) To the extent that Consultant is adding an administrative, processing, overhead or markxxxx-up fee, Valley Water will not pay for such duplication of costs for both Consultant and its Subconsultants. B. Invoices will include a summary of labor expenditures, direct costs, and billed Subconsultant charges. Invoices will be organized such that the billing categories correspond with the Task Order. C. Notwithstanding language to the contrary in an executed Task Order, Consultant must invoice Valley Water for a Task Order within 30 calendar days of Valley Water accepting the deliverables of that Task Order. D. Consultant shall email send all invoices to: XXxxxxxxx0000@xxxxxxxxxxx.xxx Valley Water mailing address for invoices, if needed: Santa Xxxxx Valley Water District Attention: Accounts Payable P.O. Box 20670 San Jose, CA 95160-0670 E. Consultant must also ensure that each invoice contains the following information: 1) Agreement number. Electronic copies to be sent via email: XXxxxxxxx0000@xxxxxxxxxxx.xxx; 2) Task Order number; 3) Full legal name of Consultant/Firm; 4) Payment remit-to address; 5) Invoice number; 6) Invoice date (the date invoice is emailed); 7) Detailed description of Services provided, including the “distribution account(s)” for those Services; 8) Number of hours spent by each person performing services and a brief description of the Services performed by each person; and 9) Beginning and end date for billing period that services were provided. F. Consultant shall invoice for its performance of the Services as stated in an executed Task Order on a monthly basis consistent with the task fee breakdown stated in the Task Order(s), Attachment A. Unless otherwise specified in a Task order, Consultant will be paid for the Services as described in an executed Task Order. G. Valley Water Project Manager will review Consultant’s written invoice within five Valley Water business days of receipt, address any questions with Consultant’s Contact/Principal Officer and approve the undisputed amount of the invoice within ten working days of receipt of the invoice. Valley Water will pay undisputed invoice amounts within 30 calendar days from date invoice is received by Valley Water Project Manager.

Consultant Invoices. A. Consultant’s invoices will be prepared in accordance with the terms of this Agreement, Section Four, Four Fees and Payments, and represent Services performed and reimbursable costs incurred during the identified billing period. Invoices must be consistent with Scope of Services and executed Task Orders, ; and include the following: 1) Employee classification and name itemized with all labor charges by Service task; 2) Summary of the amount Consultant has been billed by their Subconsultants and further detailed by Service task; 3) A description of the site where Services were performed, if applicable; 4) The name of Valley Water staff requesting Services; 5) The dates when Services were performed; 6) Other direct charges and reimbursable expenses by Task Order task; 7) Other direct charges and expenses must reflect actual fees versus the Task Order not-to-exceed fees as stated in the Revised Schedule(s), Revised Attachment OneOne to Schedule, Fees and Payments, ; and/or Task Orders;. 8) The total amount due for completing the Services specified in that Task Order, which must not exceed the not-to-exceed amount specified in that Task Order. 9) To the extent that Consultant is adding an administrative, processing, overhead or mark-up fee, Valley Water will not pay for such duplication of costs for both Consultant and its Subconsultants. B. Invoices will include a summary of labor expenditures, direct costs, and billed Subconsultant charges. Invoices will be organized such that the billing categories correspond with the Task Order. C. Notwithstanding language to the contrary in an executed Task Order, Consultant must invoice Valley Water for a Task Order within 30 calendar days of Valley Water accepting the deliverables of that Task Order. D. Consultant shall email send all invoices to: XXxxxxxxx0000@xxxxxxxxxxx.xxx Valley Water mailing address for invoices, if needed: Santa Xxxxx Valley Water District Attention: Accounts Payable P.O. Box 20670 San Jose, CA 95160-0670 E. Consultant must also ensure that each invoice contains the following information: 1) Agreement number. Electronic copies to be sent via email: XXxxxxxxx0000@xxxxxxxxxxx.xxx; 2) Task Order number; 3) Full legal name of Consultant/Firm; 4) Payment remit-to address; 5) Invoice number; 6) Invoice date (the date invoice is emailed); 7) Detailed description of Services provided, including the “distribution account(s)” for those Services; 8) Number of hours spent by each person performing services and a brief description of the Services performed by each person; and 9) Beginning and end date for billing period that services were provided. F. Consultant shall invoice for its performance of the Services as stated in an executed Task Order on a monthly basis consistent with the task fee breakdown stated in the Task Order(s), Attachment A. Unless otherwise specified in a Task order, Consultant will be paid for the Services as described in an executed Task Order. G. Valley Water Project Manager will review Consultant’s written invoice within five Valley Water business days of receipt, address any questions with Consultant’s Contact/Principal Officer and approve the undisputed amount of the invoice within ten working days of receipt of the invoice. Valley Water will pay undisputed invoice amounts within 30 calendar days from date invoice is received by Valley Water Project Manager.