Common use of Contracting Bodies’ Obligations Clause in Contracts

Contracting Bodies’ Obligations. Any Contracting Body ordering Available Goods and Services under the Framework through a competition shall: 7.4.1 develop a Statement of Requirements setting out its requirements for the Available Goods and Services and identify the Framework Suppliers capable of supplying the Available Goods and Services; 7.4.2 refine the Call-Off Terms to reflect its Goods and Services Requirements only to the extent permitted by and in accordance with the requirements of the Regulations and Guidance; 7.4.3 invite tenders by conducting a competition, or single tender exercise, for its Goods and Services Requirements in accordance with the Regulations and Guidance and in particular: (a) invite the Framework Suppliers to develop a proposed statement of work setting out their respective proposals in respect of such Contracting Body's Statement of Requirements (“Statement of Work”) and invite the Framework Suppliers to submit a tender in writing for each specific contract to be awarded by giving written notice by email to the relevant Supplier Representative of each Framework Supplier; (b) set a time limit for the receipt by it of the tenders which takes into account factors such as the complexity of the subject matter of the contract and the time needed to submit tenders; and (c) keep each tender confidential until the time limit set out in paragraph 7.4.3(b) above has expired. 7.4.4 apply a call-off competition Award Criteria to the Framework Suppliers’ compliant tenders submitted through the competition as the basis of its decision to award a Call-Off Contract for its Goods and Services Requirements; 7.4.5 on the basis set out above, award its Goods and Services Requirements by placing an Order with the successful Framework Supplier(s) which: (a) states the Goods and Services Requirements; (b) states the Statement of Work submitted by the successful Framework Supplier; (c) states the charges payable for the Goods and Services Requirements in accordance with the tender submitted by the successful Framework Supplier (s); and (d) Incorporates the Call-Off Terms applicable to the Goods and Services Requirements, 7.4.6 provide unsuccessful Framework Suppliers with feedback in relation to the reasons why their tenders were unsuccessful.