DBE Identification & Solicitations Clause Samples
DBE Identification & Solicitations. (1) Solicitations will contain the following information regarding the requested price proposal:
(a) Project information
(b) Scope or items of work
(c) Date proposal is due
(d) Where to view plans and specs
(e) Where and how to submit price proposal DocuSign Envelope ID: 69FAD993-F221-4BEC-895E-9675AB93CDF8
(f) To whom the proposal should be directed
(g) To whom all questions should be directed
(h) A CPM schedule illustrating when the work is to be performed
(i) Environmental, Permits, Issues & Commitment (EPIC) Sheets associated with the work to be performed
(2) The following are steps that the DBE Liaison Officer will take to assist in the increasing of opportunities for DBE firms:
(a) Assist in identifying all required trades, supplies and services needed for the project
(b) Conduct market research to identify small business contractors and suppliers and solicit through all reasonable and available means the interest of all certified DBEs that have the capability to perform the work. This may include attendance at pre-bid and business matchmaking meetings and events, advertising or written notices, posting of Notices of Sources Sought or Requests for Proposals, written notices or emails to all DBEs listed in the State’s directory of transportation firms that specialize in the areas of work desired (as noted in the DBE directory) and which are located in the area or surrounding areas of the Project or those that are willing to travel to the work from within the state of Texas.
(c) Work with the Project team to select portions of the work to be performed by DBEs in order to increase the likelihood that the DBE goals will be achieved. This may include breaking out contract work items into economically feasible units (for example, smaller tasks or quantities) to facilitate DBE participation, even when LSC might otherwise prefer to self-perform these work items. This may also include, where possible, establishing flexible timeframes for performance and delivery schedules in a manner that encourages and facilitates DBE participation.
(d) Communicate and advertise bid opportunities to the general DBE community via various sources, including:
i. Texas Unified Certified Program (TUCP) Directory
ii. DBE Databases and Directories ▪ Owner (TxDOT)-provided DBE subcontractor database, Diversity Management System (DMS) ▪ LSC internal database iii. Publications ▪ The Blue Book of Building and Construction ▪ Small Business Resource Guide ▪ Local newspapers and trade pub...
DBE Identification & Solicitations. (1) Solicitations will contain the following information regarding the requested price proposal: • Project information • Scope or items of work DocuSign Envelope ID: 8320AD6C-99DF-41FA-9908-4E441F89A70B • Date proposal is due • Where to view plans and specs • Where and how to submit price proposal • To whom the proposal should be directed • To whom all questions should be directed • Schedule information illustrating when the work is to be performed • Environmental, Permits, Issues, & Commitment (EPIC) Sheets associated with the work to be performed
(2) Every effort will be made to allow two weeks to respond to any price proposal solicitation however this cannot be guaranteed. Exceptions may be granted on a case by case basis but not less than 5 days at a minimum.
(3) Responsiveness – SPC will attempt to contact any subcontractor that did not respond to the solicitation. The reason for not quoting, if provided, will be documented.
DBE Identification & Solicitations. (1) [Solicitations will contain the following information regarding the requested price proposal: • Project information • Scope or items of work • Date proposal is due • Where to view plans and specs • Where and how to submit price proposal • To whom the proposal should be directed • To whom all questions should be directed • A CPM schedule illustrating when the work is to be performed • Environmental, Permits, Issues, & Commitment (EPIC) Sheets associated with the work to be performed
(2) First time responders to a [Insert DB Contractor Name] solicitation will be required to complete a subcontractor questionnaire and participate in an interview to determine qualifications, capabilities and capacity to avoid potential issues such as DBEs failing to perform a commercially useful function. If selected, the DBE firm will be required to use Department’s Compliance Monitoring and Tracking System to report work progress.
(3) Every effort will be made to allow two weeks to respond to any price proposal solicitation however this cannot be guaranteed. Exceptions may be granted on a case basis for non- critical items at the discretion of [Insert DB Contractor Name].
(4) Responsiveness – [Insert DB Contractor Name] will attempt to contact any subcontractor that did not respond to the solicitation. The reason for not quoting, if provided, will be documented.