Common use of Disposition of Canceled Certificates; Record Retention Clause in Contracts

Disposition of Canceled Certificates; Record Retention. The Paying Agent shall retain stock certificates which have been canceled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission for two calendar years from the date of such cancellation. The Paying Agent, upon written request by the Company, shall afford to the Company, its agents and counsel access at reasonable times during normal business hours to review and make extracts or copies (at the Company's sole cost and expense) of such certificates and accompanying documentation. Upon request by the Company at any time after the expiration of this two-year period, the Paying Agent shall deliver to the Company the canceled certificates and accompanying documentation. The Company, at its expense, shall retain such records for a minimum additional period of four calendar years from the date of delivery of the records to the Company and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Securities and Exchange Commission. The Company also shall undertake to furnish to the Securities and Exchange Commission, upon demand, either at their principal office or at any regional office, complete, correct and current hard copies of any and all such records. Thereafter, such records shall not be destroyed by the Company without the approval of the Paying Agent, which approval shall not be withheld unreasonably, but will be safely stored for possible future reference.

Appears in 30 contracts

Samples: Auction Agent Agreement (Muniholdings New York Insured Fund Iii Inc), Auction Agent Agreement (Muniholdings Insured Fund Inc/Nj), Auction Agent Agreement (Muni Intermediate Duration Fund Inc)

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Disposition of Canceled Certificates; Record Retention. The Paying Agent shall retain stock certificates which have been canceled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission for two calendar years from the date of such cancellation. The Paying Agent, upon written request by the CompanyTrust, shall afford to the CompanyTrust, its agents and counsel access at reasonable times during normal business hours to review and make extracts or copies (at the CompanyTrust's sole cost and expense) of such certificates and accompanying documentation. Upon request by the Company Trust at any time after the expiration of this two-year period, the Paying Agent shall deliver to the Company Trust the canceled certificates and accompanying documentation. The CompanyTrust, at its expense, shall retain such records for a minimum additional period of four calendar years from the date of delivery of the records to the Company Trust and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Securities and Exchange Commission. The Company Trust also shall undertake to furnish to the Securities and Exchange Commission, upon demand, either at their principal office or at any regional office, complete, correct and current hard copies of any and all such records. Thereafter, such records shall not be destroyed by the Company Trust without the approval of the Paying Agent, which approval shall not be withheld unreasonably, but will be safely stored for possible future reference.

Appears in 12 contracts

Samples: Auction Agent Agreement (Eaton Vance Insured Municipal Bond Fund), Auction Agent Agreement (Eaton Vance Senior Floating Rate Trust), Auction Agent Agreement (Eaton Vance Senior Income Trust)

Disposition of Canceled Certificates; Record Retention. The Paying Agent shall retain stock certificates which have been canceled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission for two calendar years from the date of such cancellation. The Paying Agent, upon written request by the CompanyTrust, shall afford to the CompanyTrust, its agents and counsel access at reasonable times during normal business hours to review and make extracts or copies (at the CompanyTrust's sole cost and expense) of such certificates and accompanying documentation. Upon request by the Company Trust at any time after the expiration of this two-year period, the Paying Agent shall deliver to the Company Trust the canceled certificates and accompanying documentation. The CompanyTrust, at its expense, shall retain such records for a minimum additional period of four calendar years from the date of delivery of the records to the Company Trust and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Securities and Exchange Commission. The Company Trust also shall undertake to furnish to the Securities and Exchange Commission, upon demand, either at their principal office or at any regional office, complete, correct and current hard copies of any and all such records. Thereafter, such records shall not be destroyed by the Company Trust without the approval of the Paying Agent, which approval shall not be withheld unreasonably, but will be safely stored for possible future reference.the

Appears in 8 contracts

Samples: Auction Agent Agreement (Eaton Vance Michigan Municipal Income Trust), Auction Agent Agreement (Eaton Vance California Municipal Income Trust), Auction Agent Agreement (Eaton Vance New Jersey Municipal Income Trust)

Disposition of Canceled Certificates; Record Retention. The Paying Agent shall retain stock certificates which have been canceled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission (the "SEC") for at least two calendar years from the date of such cancellation. The Paying Agent, upon written request by the CompanyFund, shall afford to the CompanyFund, its agents and counsel access at reasonable times during normal business hours to review and make extracts or copies (at the CompanyFund's sole cost and expense) of such certificates and accompanying documentation. Upon request by the Company Fund at any time after the expiration of this two-year period, the Paying Agent shall deliver to the Company Fund the canceled certificates and accompanying documentation. The CompanyFund, at its expense, shall retain such records for a minimum additional period of at least four calendar years from the date of delivery of the records to the Company Fund and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Securities and Exchange CommissionSEC. The Company Fund also shall undertake to furnish to the Securities and Exchange CommissionSEC, upon demand, either at their its principal office or at any regional office, complete, correct and current hard copies of any and all such records. Thereafter, such records shall not be destroyed by the Company Fund without the approval of the Paying Agent, which approval shall not be withheld unreasonably, but will be safely stored for possible future reference.

Appears in 6 contracts

Samples: Auction Agency Agreement (Scudder Rreef Real Estate Fund Inc), Auction Agency Agreement (Scudder Rreef Real Estate Fund Ii Inc), Auction Agency Agreement (Scudder Rreef Real Estate Fund Inc)

Disposition of Canceled Certificates; Record Retention. The Paying Agent shall retain stock share certificates which have been canceled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission for two calendar years from the date of such cancellation. The Paying Agent, upon written request by the CompanyFund, shall afford to the CompanyFund, its agents and counsel access at reasonable times during normal business hours to review and make extracts or copies (at the CompanyFund's sole cost and expense) of such certificates and accompanying documentation. Upon request by the Company Fund at any time after the expiration of this two-year period, the Paying Agent shall deliver to the Company Fund the canceled certificates and accompanying documentation. The CompanyFund, at its expense, shall retain such records for a minimum additional period of four calendar years from the date of delivery of the records to the Company Fund and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Securities and Exchange Commission. The Company Fund also shall undertake to furnish to the Securities and Exchange Commission, upon demand, either at their principal office or at any regional office, complete, correct and current hard copies of any and all such records. Thereafter, such records shall not be destroyed by the Company Fund without the approval of the Paying Agent, which approval shall not be withheld unreasonably, but will be safely stored for possible future reference.

Appears in 6 contracts

Samples: Auction Agent Agreement (Muniholdings Florida Insured Fund V), Auction Agent Agreement (Muniholdings Florida Insured Fund Iii), Auction Agent Agreement (Muniholdings Florida Insured Fund Iv)

Disposition of Canceled Certificates; Record Retention. The Paying Agent shall retain stock certificates which have been canceled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission (the "SEC") for at least two calendar years from the date of such cancellation. The Paying Agent, upon written request by the CompanyTrust, shall afford to the CompanyTrust, its agents and counsel access at reasonable times during normal business hours to review and make extracts or copies (at the CompanyTrust's sole cost and expense) of such certificates and accompanying documentation. Upon request by the Company Trust at any time after the expiration of this two-year period, the Paying Agent shall deliver to the Company Trust the canceled certificates and accompanying documentation. The CompanyTrust, at its expense, shall retain such records for a minimum additional period of at least four calendar years from the date of delivery of the records to the Company Trust and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Securities and Exchange CommissionSEC. The Company Trust also shall undertake to furnish to the Securities and Exchange CommissionSEC, upon demand, either at their its principal office or at any regional office, complete, correct and current hard copies of any and all such records. Thereafter, such records shall not be destroyed by the Company Trust without the approval of the Paying Agent, which approval shall not be withheld unreasonably, but will be safely stored for possible future reference.

Appears in 3 contracts

Samples: Auction Agent Agreement (Kemper Strategic Municipal Income Trust), Auction Agency Agreement (Ing Prime Rate Trust), Auction Agency Agreement (Ing Prime Rate Trust)

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Disposition of Canceled Certificates; Record Retention. The Paying Agent shall retain stock certificates which have been canceled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission for two calendar years from the date of such cancellation. The Paying Agent, upon written request by the Company, shall afford to the Company, its agents and counsel access at reasonable times during normal business hours to review and make extracts or copies (at the Company's sole cost and expense) of such certificates and accompanying documentation. Upon request by the Company at any time after the expiration of this two-two- year period, the Paying Agent shall deliver to the Company the canceled certificates and accompanying documentation. The Company, at its expense, shall retain such records for a minimum additional period of four calendar years from the date of delivery of the records to the Company and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Securities and Exchange Commission. The Company also shall undertake to furnish to the Securities and Exchange Commission, upon demand, either at their principal office or at any regional office, complete, correct and current hard copies of any and all such records. Thereafter, such records shall not be destroyed by the Company without the approval of the Paying Agent, which approval shall not be withheld unreasonably, but will be safely stored for possible future reference.

Appears in 2 contracts

Samples: Auction Agent Agreement (Muniholdings Insured Fund Ii Inc), Auction Agent Agreement (Muniholdings Insured Fund Iii Inc)

Disposition of Canceled Certificates; Record Retention. The Paying Agent shall retain stock certificates which have been canceled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission for two calendar years from the date of such cancellation. The Paying Agent, upon written request by the CompanyTrust, shall afford to the CompanyTrust, its agents and counsel access at reasonable times during normal business hours to review and make extracts or copies (at the CompanyTrust's sole cost and expense) of such certificates and accompanying documentation. Upon request by the Company Trust at any time after the expiration of this two-year period, the Paying Agent shall deliver to the Company Trust the canceled certificates and accompanying documentation. The Company, at its expense, shall retain such records for a minimum additional period of four calendar years from the date of delivery of the records to the Company and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Securities and Exchange Commission. The Company Trust also shall undertake to furnish to the Securities and Exchange Commission, upon demand, either at their principal office or at any regional office, complete, correct and current hard copies of any and all such records. Thereafter, such records shall not be destroyed by the Company Trust without the approval of the Paying Agent, which approval shall not be withheld unreasonably, but will be safely stored for possible future reference.

Appears in 1 contract

Samples: Auction Agent Agreement (MFS Municipal Income Trust)

Disposition of Canceled Certificates; Record Retention. The Paying Agent shall retain stock certificates which have been canceled in transfer or in exchange and accompanying documentation in accordance with applicable rules and regulations of the Securities and Exchange Commission for two calendar years from the date of such cancellation. The Paying Agent, upon written request by the CompanyFund, shall afford to the CompanyFund, its agents and counsel access at reasonable times during normal business hours to review and make extracts or copies (at the CompanyFund's sole cost and expense) of such certificates and accompanying documentation. Upon request by the Company Fund at any time after the expiration of this two-year period, the Paying Agent shall deliver to the Company Fund the canceled certificates and accompanying documentation. The CompanyFund, at its expense, shall retain such records for a minimum additional period of four calendar years from the date of delivery of the records to the Company Fund and shall make such records available during this period at any time, or from time to time, for reasonable periodic, special, or other examinations by representatives of the Securities and Exchange Commission. The Company Fund also shall undertake to furnish to the Securities and Exchange Commission, upon demand, either at their principal office or at any regional office, complete, correct and current hard copies of any and all such records. Thereafter, such records shall not be destroyed by the Company Fund without the approval of the Paying Agent, which approval shall not be withheld unreasonably, but will be safely stored for possible future reference.

Appears in 1 contract

Samples: Auction Agent Agreement (Eaton Vance Credit Opportunities Fund)

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