Documentation and Required Information Clause Samples
The "Documentation and Required Information" clause sets out the obligation for parties to provide specific documents or information necessary for the execution or administration of the agreement. Typically, this clause details what types of documents must be supplied, such as identification, certifications, or compliance records, and may specify deadlines or formats for submission. Its core practical function is to ensure that all necessary paperwork and data are exchanged in a timely and organized manner, thereby reducing misunderstandings and facilitating smooth contractual performance.
Documentation and Required Information a) Authorization Forms; Proof of Name. Customer will be required to complete and submit the following documents in order to use the payroll processing components of Payroll Module: (i) power of attorney forms for each jurisdiction in which Customer will use the HRIS Services (the "POA"), (ii) Authorization to Debit/Credit Bank Account(s)/Obtain Bank Account Information (the "Authorization Form"), (iii) an IRS proof of legal name/FEIN and (iv) any authorization form for Fulfillment Partner authorizing debiting and crediting Customer’s bank account.
b) Proof of Existence. Customer will provide NEOED, and authorize NEOED to provide to Fulfillment Partner, Customer’s (i) legal name, and "doing business as" name if applicable, (ii) physical street address (not a PO Box or PMB), (iii) phone number, (iv) Primary Business Activity (Nature of Business), (v) Duns Number (if one exists), (vi) Tax ID Number, (vii) estimated transaction count and dollar volume, (viii) number of employees, and (ix) supporting evidence via (A) either certified Articles of Incorporation, IRS EIN Letter, unexpired government issued business license, trust instrument or other government-issued evidence showing legal existence, and (B) either a voided business check, copy of utility ▇▇▇▇, other evidence of legal name, physical address, DBA Name, or Tax ID.
c) Permitted Disclosure Authorization. Customer hereby authorize NEOED to (i) provide Customer’s data to Fulfillment Partner for the purposes of performing the Payroll and Tax Services, and (ii) take such action as is necessary to perform the Payroll and Tax Services.
d) Time and Attendance Information. Prior to commencement of Time and Attendance Services, Customer shall provide to NEOED all necessary information and guidance relating to its time and attendance policies and guidelines and coordinate with NEOED to establish standards for NEOED in its execution of the Time and Attendance Services. Customer agree to promptly comply with NEOED's request for such additional documentation and understand that the Payroll or Tax Services may be impaired or delayed if Customer do not.
Documentation and Required Information